Danish Refugee Council,Logistics Assistant Jobs vacancy

fugees and
internally displaced persons (IDPs) against persecution and to promote durable
solutions to the problems of forced migration, on the basis of humanitarian
principles and human rights. DRC works in accordance with the UN Conventions on
Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

• Ensure
  that all DRC procurement guidelines are adhered to at the Rhino Camp
  Program
• Actively
  engage and support the program teams in procurement planning to ensure
  timely delivery of project inputs and activities
• Work
  closely with the West Nile Coordinating Office in Arua, identify,
  negotiate and implement contract agreements which result in efficiencies
  in line with financial and forecasting requirements
• Maintain
  accurate auditable records of all procurement processes which result in
  high process compliance
• Administer
  contract performance, including delivery, receipt, warranty, damages and
  insurance
• Plan
  and engage with Project Managers to understand contract specifications
• Work
  closely with suppliers to develop a profile of delivery capability which
  results in effective market engagement
• Conduct
  efficient and collaborative procurements which are DRC and donor-compliant
  (inquiry, tendering, evaluation award & contract management) and which
  result in a high value adding commercial outcomes.

• The
  incumbent will ensure that all repairs, service and maintenance performed
  on vehicles / equipment / machinery are in accordance to required
  standards established to achieve maximum reliability with minimum downtime
  and at best value for money
• Keenly
  monitor fuel consumption for the DRC fleet i.e. vehicles and motorcycles
  and generators. This will be done through ensuring monthly calculations of
  fuel consumption
• Compile
  all maintenance and fuel consumption reports for vehicles, motorcycles and
  generators and share with Roving Procurement and Logistics Officer on a
  monthly basis
• May
  be called upon to drive the assigned vehicle in a correct and sensible
  manner in adherence to weather and road conditions at all times; adhere to
  the maximum speed limits for DRC vehicles – 50km/hour on a dirt road,
  100km/hour on a tarmac; when the road conditions are poor, drive as slowly
  as necessary to facilitate safe passage to the passengers and ensure no
  damage to the vehicle.
• Ensure
  vehicle-in-use templates, insurances and list of authorized DRC drivers
  are in place and updated
• Ensure
  that all DRC vehicles and motorcycles are fitted with the minimum vehicles
  accessories and report shortfalls to supervisor on time
• Coordinate
  staff movement plans.

• In
  charge of receiving the procured supplies, with waybills, monitoring stock
  levels of Rhino Camp office stationery, kitchen and office supplies and
  consumables
• Responsible
  for ensuring that monthly physical stock counts are done as scheduled to
  prevent stock discrepancy as well as monitoring expiring dates of in stock
  supplies
• Will
  maintain and update stock records and inventory.

• Responsible
  for monthly updating of inventory and asset list and submit to the Roving
  Procurement and Logistics officer based in Arua
• Responsible
  for consistent tagging of DRC assets immediately after procurement
• Conduct
  bi-annual physical asset verification.
• Maintain
  a transparent, honest and supportive communication structure with
  colleagues to ensure they are kept informed of applicable fleet activities
  and requirements.
• Develop
  and maintain positive relationships with local authorities, other NGOs and
  any other stakeholders, representing DRC and ensuring good co-operation.

• Be
  aware of the potential for loss or fraud in fleet activities such as fuel
  cost, mislead transport usage, and procedures.
• Pro-actively
  work to prevent such occurrences by working with relevant line managers to
  improve transparency and to ensure the best use of DRC assets and
  resources.

• Working
  closely with manufacturers, distributors and suppliers
• Arranging
  carriage or actually delivering goods to the Arua Office sub offices
• Quality
  control of goods in and/or goods out
• Maintenance
  of stable conditions and / or temperatures (as for perishable food items,
  chemicals or drugs)
• Uphold
  the DRC’s Code of Conduct
• Perform
  any other duties assigned.

• The
  ideal candidate for the Danish Refugee Council (DRC) Logistics Assistant
  career placement must hold a Diploma in areas such as fleet management,
  assets and inventory management, or logistic operations/management, supply
  chain management, etc.
• Computer
  literacy skills i.e. proficiency in Word, Excel, Power Point, etc…

• A
  cover letter (1 page) in which you explain why you are interested in the
  position and how you meet the qualities and qualifications criteria
• Concise
  and accurate CV (maximum 3 pages). The CV should include information about
  your qualification, relevant training courses, Work experience, name and
  contact details of 3 relevant references.