Job
Title: Senior Portfolio Manager
Title: Senior Portfolio Manager
Organization: Plan International
Project
Name:
Integrated Early Childhood Development in Refugee & host communities
Project
Name:
Integrated Early Childhood Development in Refugee & host communities
Project
Duty
Station:
Kampala, Uganda
Station:
Kampala, Uganda
Reports
to:
Head of Programmes
to:
Head of Programmes
About
US:
US:
Plan
International was founded over 75 years ago and is one of the oldest and
largest children’s development organizations (non-profit / INGOs) in the world.
We work in 50 developing countries across Africa, Asia and the Americas to
promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
International was founded over 75 years ago and is one of the oldest and
largest children’s development organizations (non-profit / INGOs) in the world.
We work in 50 developing countries across Africa, Asia and the Americas to
promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job
Summary: The
Senior Portfolio Manager will provide strategic leadership in the
implementation of a large, multi-million dollar emergency grants portfolio and
provide support to the Country Management team to secure business opportunities
with bilateral and multilateral donors. The role focuses primarily (70%) on
supporting the timely, effective and quality implementation of existing Plan
International Canada-supported emergency projects and developing new business
opportunities (30%). The position involves a high degree of complexity in
resolving a wide range of challenges which typically occur in the management of
a complex grant portfolio with different management lines, geographical
locations, a large and diverse workforce, and a range of contractual
obligations, specifically grant contacts. The Senior Portfolio Manager will be
fully integrated in the Extended Country Management Team based in Kampala and
will provide effective and quality leadership to the projects’ implementation
teams based in the field.
Summary: The
Senior Portfolio Manager will provide strategic leadership in the
implementation of a large, multi-million dollar emergency grants portfolio and
provide support to the Country Management team to secure business opportunities
with bilateral and multilateral donors. The role focuses primarily (70%) on
supporting the timely, effective and quality implementation of existing Plan
International Canada-supported emergency projects and developing new business
opportunities (30%). The position involves a high degree of complexity in
resolving a wide range of challenges which typically occur in the management of
a complex grant portfolio with different management lines, geographical
locations, a large and diverse workforce, and a range of contractual
obligations, specifically grant contacts. The Senior Portfolio Manager will be
fully integrated in the Extended Country Management Team based in Kampala and
will provide effective and quality leadership to the projects’ implementation
teams based in the field.
Key
Duties and Responsibilities:
Duties and Responsibilities:
Programme
planning and delivery:
planning and delivery:
- The
jobholder defines and updates clear project work plans for each grant
regularly to reflect changing environment - The
incumbent achieves project results, and monitors appropriate benchmarks,
targets and performance indicators - Coordinates
technical inputs on WASH, CPiE and gender to support high quality of
implementation ensuring that programmatic strategies of grant portfolio
are of high quality, based on best practices and in line with donor
standards - Articulates
changes in project activities (if any) clearly and produces clear
documents justifying changes, analysis of change impact and budget impact - The
incumbent will also systematically reviews risks and challenges to quality
implementation and compliance and develops clear and timely mitigation
strategies, including resources required - Formulates
and implements a clear plan to strengthen program and compliance quality
in the grant portfolio - Writes
well-documented, accurate quality narrative reports in line with donors’
reporting requirements, including review by Canada National Office (CNO) - Creates
an efficient knowledge management system/approach that helps learning,
sharing, scaling up, and innovation - Produces
knowledge management documents in coordination with Plan International
Uganda’s and Canada’s technical advisors showcasing achievements in EiE,
CPiE and WASH
Financial
management within defined grants portfolio:
management within defined grants portfolio:
- Reviews
and updates the projects’ budgets and financial reports frequently,
applying the principles of effectiveness and best value for money in
implementation - Responsible
meeting donor compliance requirements in a timely manner and positioning
grants for donor audits - Develops,
implements and monitors grants’ budgets and forecast in coordination with
Plan International Uganda’s Finance team to the highest quality in
accordance with donor compliance requirements - Prepares
and submits accurate financial reports in line with donors’ requirements - Keenly
reviews financial reports ensure alignment between expenditures and
progress reports
Business
Development:
Development:
- Supports
on-going business development opportunities, including liaising with
donors and following up on potential leads; - Supports
project design and proposal preparations for institutional and public
funding in conjunction with Emergency response team at the CNO level; - Responsible
for effective administration of internal processes, and ensures Plan
protocol is followed with the proposal development process to allow Canada
National Office adequate time to provide feedback on proposals and on the
draft agreement before finalised; - Works
closely with key donors, building relationships and developing business
development opportunities: UN agencies (UNHCR, UNICEF, UNFPA, WFP, FAO,
etc.) Canadian Embassy, host government and other key stakeholders where
necessary
Communications
and Working Relationships:
and Working Relationships:
- Builds
strong relationships between Plan International Uganda and Plan
International Canada staff and develops clear communication protocols on
grant management; - Engages
and effectively represents Plan International in strategic partnerships
with relevant NGOS (local and international), UN and government entities
as appropriate, to maximise use of our resources and emergency program
impact; - Effectively
networks with donors, and NGO’s involved in emergency project
implementation; - Develops
appropriate internal and external Working Relationships (and partnerships)
to support quality grant delivery and compliance.
Qualifications,
Skills and Experience:
Skills and Experience:
- The
applicant for the Plan International Senior Portfolio Manager job
vacancy should have at least five years’ experience in managing all
aspects of donor-funded emergency projects, including finance; - Extensive
knowledge of effective participatory Monitoring, Evaluation and Research
systems and processes - The
Senior Portfolio Manager should demonstrate excellent project management
and problem-solving skills, a very high degree of political acumen,
organisation and communication skills and strategic thinking to meet the
demands of a dynamic and sometimes unpredictable operating environment
while ensuring Plan International’s systems and policies are adhered to
and donors’ requirements are met. - Proven
ability to work independently and as a team player who demonstrates
leadership - Previous
experience in engaging with the international donor community and
developing donor reports for grants - Excellent
interpersonal skills, including the ability to work in a matrix
environment - Excellent
written and oral communication skills, including presentation and public
speaking - Strong
analytical and problem solving skills - Excellent
organisational skills and the ability to multitask while working on projects
with varying activities, objectives and deliverables - Excellent
negotiation and influencing skills - Creates
strong sense of purpose within the portfolio and with stakeholders - Sound
judgment and decision-making in complex situations - Aware
of impact on others and adjusting own behaviour accordingly
How
to Apply:
to Apply:
All
suitably qualified candidates should send their letters of application,
together with updated CVs, contact telephone numbers, copies of relevant
certificates, names and contact details of three references plus salary history
and send to:
suitably qualified candidates should send their letters of application,
together with updated CVs, contact telephone numbers, copies of relevant
certificates, names and contact details of three references plus salary history
and send to:
The
Country Human Resources and Organizational Development Manager,
Country Human Resources and Organizational Development Manager,
Plan
Uganda
Uganda
Email
to:
uganda.recruitment@plan-international.org.
to:
uganda.recruitment@plan-international.org.
NB: Only short-listed
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2017.
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2017.
Deadline:
4th September 2017
4th September 2017