COOPI – Cooperazione
Internazionale is a secular and independent Italian nongovernmental
organization (NGO) that was founded in 1965. It is currently present in 23
countries across Africa, Latin America and Middle East, where it carries out
200 emergency and development projects and 28 child sponsorship projects. COOPI
devotes 94% of the funds it raises to the fight against poverty and the
promotion of human rights. Its major donors
are and have been the European
Commission (of
which it is one of the main European partners), the World Food
Program, UNICEF, the World Bank, USAID, UKAID, Irish AID, the Norwegian
Embassy, DFID, ECHO, The Italian Ministry of Foreign Affairs, UNHCR, UNHABITAT,
WHO and FAO. COOPI also receives support from public bodies, foundations,
enterprises, private citizens (over 20,000) and volunteers. Thanks to the
professionalism and the commitment of 129 humanitarian collaborators and more
than 4,500 local collaborators, in 2014 COOPI reaches 5 million beneficiaries.
COOPI is currently
implementing several projects in the Districts of Salima and Mangochi, mainly
in the areas of Disaster Risk Reduction, Disaster Preparedness,
Emergency&Relief, Resilience, Climate Change, Food Security, Agriculture
and Irrigation.
Position: Base Administrator
Duration: 7 months
Location: Salima with missions in
Mangochi and Lilongwe offices
Starting
date:
16/01/2017
Key and
Responsibilities
- Ensure
compliance with financial and other requirements set by the Donors and
COOPI internal financial and administrative procedures. - Monitor
cash flows and supervise petty cash handling. - Ensure
proper administration for outstanding debtors and creditors, follow-up
overdue and signal potential problems in timely manner. - Produce
monthly cash and bank reconciliation statements. - Prepare
monthly, quarterly and yearly projects’ financial reports - Control
and assure compliance of program expenditures with program budgets. - Prepare
payment vouchers and verify supporting documents for project and
administrative expenditure. Ensure classification of all financial
information and documents in accordance with the projects and respective
budget lines. - Ensure
appropriate filing system of financial documentation is in place, accurate
and updated. - Provide
timely and systematic monitoring of program expenditures as well as timely
budget program forecasts. - Prepare,
on a monthly basis, financial reports and/or requests to be sent to COOPI
Milan HQs. - Supervise
and manage program staff: supervise preparation of contracts for personnel
staff. Manage contracts of local and international staff and supervise
administration staff. - Application
of mechanisms relative to any on
the job training of personnel working on the project. - Coordinate
and supervise overall policy implementation for the human resources of
Salima base, included Labour Law application, recruitment and that staff
salaries are effectively paid to eligible staff and an audit trail of
records is maintained. - Supervise
preparation of lease contracts, contracts with suppliers and any other
contract issued by the program. Ensure that contractual commitments are
accurately tracked. - Supervise
appropriateness and updating of all procurement documentation at the
various steps of the procurement process. Ensure budget availability of
expenditures and that appropriate authorizations are in place - Ensure
that taxes are timely remitted to relevant authorities. - Bring-up
date the stock inventory.
Requirements
- University
degree in social sciences, business or technical sciences. - A
minimum of five years of relevant working experience. - Experience
in international relief and development in African countries in a similar
position - Experience
in logistics, procurement and security matters is a strong advantage. - Previous
work experience in the region is a plus. - Demonstrated
effective verbal and written communication, negotiation skills,
multi-tasking and organizational skills. - Proven
capacity to work in a team is essential. Experience in managing staff is
an advantage. - Experience
in liaising with governmental/local authorities, IOs and NGOs. - Demonstrated
ability to work in stressful environments and under pressure. - Experience
in working in conflict-prone environments a plus. - Fluency
in English language. - Computer
literate.
http://www.coopi.org/lavoro/base-administrator/
