The Government
of Malawi with funding from the 11th European Development Fund have developed
an agriculture programme called ‘Kutukula Ulimi” (KULIMA). The KULIMA Programme
Estimate aims to fulfil one of the three objectives of the KULIMA Sustainable
Agriculture Programme – to increase agricultural productivity and
diversification mainly through up scaling climate-smart agriculture
technologies. Among the implementation arrangements, there is a Multi annual
Programme Estimate to be managed by the Ministry of Agriculture, Irri
of Malawi with funding from the 11th European Development Fund have developed
an agriculture programme called ‘Kutukula Ulimi” (KULIMA). The KULIMA Programme
Estimate aims to fulfil one of the three objectives of the KULIMA Sustainable
Agriculture Programme – to increase agricultural productivity and
diversification mainly through up scaling climate-smart agriculture
technologies. Among the implementation arrangements, there is a Multi annual
Programme Estimate to be managed by the Ministry of Agriculture, Irri
gation and
Water Development. It will seek to achieve this by providing overall
coordination and complementary support for the implementation of relevant
interventions by government and other stakeholders — FAO, GIZ as well as other
successful grantees to the call for proposals.
The main
purpose of the intervention is to improve the delivery of public sector
research, extension and irrigation services so as to achieve increased
agricultural productivity and diversification of crop production in a changing
climate. The main areas of action are the strengthening of extension and
research using a Farmer Field School Approach.
purpose of the intervention is to improve the delivery of public sector
research, extension and irrigation services so as to achieve increased
agricultural productivity and diversification of crop production in a changing
climate. The main areas of action are the strengthening of extension and
research using a Farmer Field School Approach.
The
Ministry of Finance, Economic Planning and Development, National Authorising
Officer Support Unit, therefore invites applications from suitably qualified
and interested candidates to fill the vacant positions of KULIMA to be based in
the Ministry of Agriculture, Irrigation and Water Development.
Ministry of Finance, Economic Planning and Development, National Authorising
Officer Support Unit, therefore invites applications from suitably qualified
and interested candidates to fill the vacant positions of KULIMA to be based in
the Ministry of Agriculture, Irrigation and Water Development.
Job
Title: Programme
Coordinator/lmprest Administrator
Place of Work: Lilongwe
Accountable To: The National Authorising Officer, Ministry of
Finance, Economic Planning and Development
Duration: Renewable Annual contract based on satisfactory
performance until 2022 .
Title: Programme
Coordinator/lmprest Administrator
Place of Work: Lilongwe
Accountable To: The National Authorising Officer, Ministry of
Finance, Economic Planning and Development
Duration: Renewable Annual contract based on satisfactory
performance until 2022 .
PURPOSE
OF THE JOB
Specifically, to coordinate, and provide strategic leadership, critical
thinking, support and advice to the implementation of the KULIMA Programme
under the supervision of the Ministry of
Agriculture, Irrigation and Water Development and in liaison with other
stakeholders and private sector.
OF THE JOB
Specifically, to coordinate, and provide strategic leadership, critical
thinking, support and advice to the implementation of the KULIMA Programme
under the supervision of the Ministry of
Agriculture, Irrigation and Water Development and in liaison with other
stakeholders and private sector.
KEY RESULT
AREAS
AREAS
1. Critically review and appraise
all project proposals and supporting documentation submitted by the sector
institutions, to ensure they are compliant with the KULIMA Programme whilst
adhering to Government of Malawi Policies, EU guidelines and procedures prior
to recommending for funding approval.
all project proposals and supporting documentation submitted by the sector
institutions, to ensure they are compliant with the KULIMA Programme whilst
adhering to Government of Malawi Policies, EU guidelines and procedures prior
to recommending for funding approval.
2. Take leadership in the management
and provision of technical expertise in project cycle management of KULIMA
Programme within the agriculture sector.
and provision of technical expertise in project cycle management of KULIMA
Programme within the agriculture sector.
3. Present progress updates to the
Program Technical Committee, Project Steering Committee and other relevant
meetings.
Program Technical Committee, Project Steering Committee and other relevant
meetings.
4. Participate in the Joint Annual
Reviews (JAR), Mid-Term Reviews (MTR), End of Project Evaluations and periodic
audits for the KULIMA Programme.
Reviews (JAR), Mid-Term Reviews (MTR), End of Project Evaluations and periodic
audits for the KULIMA Programme.
5. Provide guidance to programme
personnel on all procurement activities by sector institutions in line with the
EDF procurement procedures.
personnel on all procurement activities by sector institutions in line with the
EDF procurement procedures.
6. Participate in contract
evaluations and negotiations; and manage all contracts under imprest
commitment.
evaluations and negotiations; and manage all contracts under imprest
commitment.
7. Monitor operational and financial
activities on the programme, in consultations with project supervisors, and
expedite regular progress reports in accordance with M&E
guidelines
activities on the programme, in consultations with project supervisors, and
expedite regular progress reports in accordance with M&E
guidelines
8. Review and implement
recommendations where programme estimate activities are stalling or there
are other delays.
recommendations where programme estimate activities are stalling or there
are other delays.
9. Supervise the validation of all
invoices and payment certificates from stakeholders to ensure they comply with
the KULIMA Financing Agreement and Contracts prior to submission to the Finance
Section of the KULIMA Programme.
invoices and payment certificates from stakeholders to ensure they comply with
the KULIMA Financing Agreement and Contracts prior to submission to the Finance
Section of the KULIMA Programme.
10. Conduct programme monitoring
field visits and facilitate synergy and lesson learning and documentation
within the KULIMA Programme.
field visits and facilitate synergy and lesson learning and documentation
within the KULIMA Programme.
11. Organize specific technical and
thematic meetings as required.
thematic meetings as required.
12. Support in the implementation of
the KULIMA Programme and ensure adherence to rules and regulations and internal
the KULIMA Programme and ensure adherence to rules and regulations and internal
13. Provide leadership and guidance
to subordinates in the sector, including conducting staff appraisal, sector
quarterly planning etc.
to subordinates in the sector, including conducting staff appraisal, sector
quarterly planning etc.
14. Undertake all other duties and
responsibilities commensurate with the role and level of this job as may be
requested by the Supervisor.
responsibilities commensurate with the role and level of this job as may be
requested by the Supervisor.
PERSON
SPECIFICATIONS
Qualifications
Minimum
SPECIFICATIONS
Qualifications
Minimum
·
A
Master’s Degree in Agriculture, Agronomy or related field.
A
Master’s Degree in Agriculture, Agronomy or related field.
Skills
·
Programme
planning and management, especially familiarity with Project Cycle Management
and the Logical Framework Approach
Programme
planning and management, especially familiarity with Project Cycle Management
and the Logical Framework Approach
·
Understanding
of financial management issues
Understanding
of financial management issues
·
Strong
analytical and problem solving skills and attention to Training, mentoring and
coaching
Strong
analytical and problem solving skills and attention to Training, mentoring and
coaching
·
Diplomacy,
negotiation, networking and coordination skills
Diplomacy,
negotiation, networking and coordination skills
·
Computer
literate, with sound working knowledge of the full range of Microsoft Office
programmes
Computer
literate, with sound working knowledge of the full range of Microsoft Office
programmes
·
Strong
command of written and spoken English
Strong
command of written and spoken English
·
Excellent
report writing skills.
Excellent
report writing skills.
Experience
Minimum
Minimum
·
At least
7 years of relevant professional experience working on similar assignments
At least
7 years of relevant professional experience working on similar assignments
·
Demonstrable
experience of managing demanding project portfolios and monitoring outputs,
outcomes and impact
Demonstrable
experience of managing demanding project portfolios and monitoring outputs,
outcomes and impact
·
Experience
of applying donor procedures in project and contract management
Experience
of applying donor procedures in project and contract management
·
Prior
experience of working on donor interventions in the agriculture sector
Prior
experience of working on donor interventions in the agriculture sector
·
Deep
understanding of development issues and policies relevant to the agricultural
sector
Deep
understanding of development issues and policies relevant to the agricultural
sector
·
Specific
experience and demonstrable knowledge of EDF programmes and procedures
desirable.
Specific
experience and demonstrable knowledge of EDF programmes and procedures
desirable.
How to
apply
Each application should include the position being applied for on the Envelope/
or subject in the E-mail.
apply
Each application should include the position being applied for on the Envelope/
or subject in the E-mail.
Applications
including a detailed Curriculum Vitae (CV) with contact telephone numbers (and
at least three traceable referees) should be submitted or hand delivered to
including a detailed Curriculum Vitae (CV) with contact telephone numbers (and
at least three traceable referees) should be submitted or hand delivered to
The Head
of Unit
MAO Support Unit
Ministry of Finance Annex Building
P. O. Box 30049
Capital Hill
LILONGWE 3
Alternatively, applications may be emailed to:
of Unit
MAO Support Unit
Ministry of Finance Annex Building
P. O. Box 30049
Capital Hill
LILONGWE 3
Alternatively, applications may be emailed to:
Email: nao@naosupportmw.org
Deadline
for receipt of applications is 15th September, 2017.
for receipt of applications is 15th September, 2017.