Government of Malawi, Programme Assistant (Secretary)Jobs Vacancy

The
Government of Malawi with funding from the 11th European Development Fund have
developed an agriculture programme called ‘Kutukula Ulimi” (KULIMA). The KULIMA
Programme Estimate aims to fulfil one of the three objectives of the KULIMA
Sustainable Agriculture Programme – to increase agricultural productivity and
diversification mainly through up scaling climate-smart agriculture
technologies. Among the implementation arrangements, there is a Multi annual
Programme Estimate to be managed by the Ministry of Agricultur

e, Irrigation and
Water Development. It will seek to achieve this by providing overall
coordination and complementary support for the implementation of relevant
interventions by government and other stakeholders — FAO, GIZ as well as other
successful grantees to the call for proposals.

The main
purpose of the intervention is to improve the delivery of public sector
research, extension and irrigation services so as to achieve increased
agricultural productivity and diversification of crop production in a changing
climate. The main areas of action are the strengthening of extension and
research using a Farmer Field School Approach.

The
Ministry of Finance, Economic Planning and Development, National Authorising
Officer Support Unit, therefore invites applications from suitably qualified
and interested candidates to fill the vacant positions of KULIMA to be based in
the Ministry of Agriculture, Irrigation and Water Development.

Job
Tittle: PROGRAMME
ASSISTANT/ SECRETARY
Place of
Work: Lilongwe
Reports To: Imprest Administrator
Duration: Renewable Annual contract based on satisfactory
performance until 2022

The Programme
Assistant/ Secretary will report directly to the Administrative/procurement
Officer and will perform secretarial and office administration duties in
support of the core operation of the KUIIMA Programme

Qualifications
and Experience

·
A Diploma
in secretarial management with seven years’ experience or Advanced certificate
with a minimum of ten years of relevant experience

·
At least
seven (7) years secretarial experience, preferably in donor funded projects or
international organizations

·
Proven
competence in the setting up and maintenance of an office filing and
administrative system

·
Fully
computer literate with proven competence in Microsoft Office Suite.

·
Knowledge
of modern office practices, procedures and equipment.

·
Experience
in the planning and coordination of events meetings and workshops.

·
Typing
speed of 120 words per minute

Main
duties and responsibilities include:

·
Supervision
of the driver

·
Maintenance
of the PMU correspondence/mail/filing/document system.

·
Maintenance
and administration of PMU personnel files

·
Maintenance
of the PMU office inventory.

·
Administrative
coordination, logistical preparations andminute-taking at PMU organized
meetings

·
Planning
and coordination of meetings/diaries of senior PMUstaff

·
Coordinate
the management of PMU office supplies, PMUpetty cash and fuel replenishments

·
Troubleshoot
Internet, computer problems and basic systemsadministration in dose
coordination with relevant ServiceProviders

·
Coordinate
and maintain PMU Service Level Agreements (SLA), including for the Local Area
Network (LAN).

·
Provide
day-to-day secretarial and administrative support toPMU staff.

·
Assist in
fleet management for the PMU

How to
apply
Each application should include the position being applied for on the Envelope/
or subject in the E-mail.

Applications
including a detailed Curriculum Vitae (CV) with contact telephone numbers (and
at least three traceable referees) should be submitted or hand delivered to

The Head
of Unit
MAO Support Unit
Ministry of Finance Annex Building
P. O. Box 30049
Capital Hill
LILONGWE 3
Alternatively, applications may be emailed to:

Email: nao@naosupportmw.org

Deadline
for receipt of applications is 15th September, 2017.