Administrative Assistant
Responsibilities
– Assist in the coordination of various internal and external meetings
– Plan, coordinate and participate in business development initiatives
– Work with clients, account managers and technicians on scheduling site visits, installations and service calls
– Coordinate travel and training logistics
– Generate work orders, service tickets, purchase orders and invoices
– Vendor management, order follow-up, order verification and receiving
– Prepare monthly expense reports for certain team members
– Filing, data entry and photocopying
– Manage office inventory and small warehouse inventory
– Assist with tracking installation productivity, job costs and timesheets
– Generating various reports daily, weekly and monthly
– Plan, coordinate and participate in Lunch-And-Learns
– Front-line customer phone support
– Assist with Accounts Payable and Accounts Receivable
– Assist in managing company safety program
– Maintain office equipment
Qualifications & Professional Experience
– Experience in an administrative role and/or bookkeeping is considered an asset
– Experience in calendar management, coordinating meetings, travel and logistics
– Basic knowledge of inventory management and document flow
– Fundamental understanding of the service industry and need for responsiveness is required
– Intermediate computer skills in Microsoft Office
– Superior written English grammar, editing and proofreading skills
– Significant experience managing concurrent responsibilities and establishing and acting against relative priorities
Attributes
– Strong time management, organizational and people skills are a must
– High attention to detail and dedication to quality
– Strong communication skills and professional demeanor
– Positive can-do disposition and an aptitude for learning
– Team-oriented and willing to “pitch in”
– Ability to develop and adapt to evolving work processes and systems, including automated tools
– Willingness to travel, as some travel within Canada and the United States may be required
– Flexible work schedule
Education
– Post-secondary diploma or certificate
If you feel that you are the ideal candidate for this position, please send your CV, a brief cover letter outlining your qualifications and compensation expectations to jwilson@orienceintegration.com.
We thank all interested applicants, however, only those under consideration will be contacted. All submissions are confidential.
Closing Date: November 25, 2011