Job Title: Associate
Administrative Officer, P2
Administrative Officer, P2
Department/ Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 4 January
2013-5 March 2013
2013-5 March 2013
Job Opening number: 13-ADM-UNEP-24719-R-MONTREAL (X)
United Nations Core Values: Integrity,
Professionalism, Respect for Diversity
Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is
the United Nations system’s designated entity for addressing environmental
issues at the global and regional level. Its mandate is to coordinate the
development of environmental policy consensus by keeping the global environment
under review and bringing emerging issues to the attention of governments and
the international community for action. The Secretariat of Multilateral Fund
(MFS) for the Implementation of the Montreal Protocol is dedicated to reversing
the deterioration of the Earth’s ozone layer. It was established in 1991 to
assist developing countries to meet their Montreal Protocol commitments in
complying with the control measures of the ozone-depleting substances. The Fund
Secretariat in Montreal assists the Committee in this task. The Secretariat is
administered by UNEP. This post is located in UNEP/MFS at the Montreal duty
station. Under the supervision of the Senior Administrative and Fund Management
Officer, Secretariat of the Multilateral Fund for the Implementation of the
Montreal Protocol, MFS, the incumbent will perform the following functions:
the United Nations system’s designated entity for addressing environmental
issues at the global and regional level. Its mandate is to coordinate the
development of environmental policy consensus by keeping the global environment
under review and bringing emerging issues to the attention of governments and
the international community for action. The Secretariat of Multilateral Fund
(MFS) for the Implementation of the Montreal Protocol is dedicated to reversing
the deterioration of the Earth’s ozone layer. It was established in 1991 to
assist developing countries to meet their Montreal Protocol commitments in
complying with the control measures of the ozone-depleting substances. The Fund
Secretariat in Montreal assists the Committee in this task. The Secretariat is
administered by UNEP. This post is located in UNEP/MFS at the Montreal duty
station. Under the supervision of the Senior Administrative and Fund Management
Officer, Secretariat of the Multilateral Fund for the Implementation of the
Montreal Protocol, MFS, the incumbent will perform the following functions:
Responsibilities
Under the supervision of the Senior Administrative
and Fund Management Officer, Secretariat of the Multilateral Fund for the
Implementation of the Montreal Protocol, MFS, the incumbent will perform the
following functions:
and Fund Management Officer, Secretariat of the Multilateral Fund for the
Implementation of the Montreal Protocol, MFS, the incumbent will perform the
following functions:
1. Human Resource Management;
Undertakes actions
related to the administration of the unit’s human resource activities, e.g.,
recruitment, placement, promotion, performance appraisal, job classification
reviews, separation of staff members, training etc. ensuring consistency in the
application of UN rules and procedures. Provides information regarding
conditions of service, duties and responsibilities, privileges and entitlements
under the Staff Rules and Regulations. Provides information on unit’s staffing
needs for inclusion in department’s staffing table. Coordinates translation
requirements for Executive Committee Meetings, including but not limited to
issuance of contracts to translators. Provides in-depth recruitment support to
MFS(screening application, making arrangements for testing/interviews, report
writing). Maintains liaison with UNEP HeadQuarters, UNON, other UNEP entities
in Montreal and the UN Lead Agency in Canada (ICAO).
related to the administration of the unit’s human resource activities, e.g.,
recruitment, placement, promotion, performance appraisal, job classification
reviews, separation of staff members, training etc. ensuring consistency in the
application of UN rules and procedures. Provides information regarding
conditions of service, duties and responsibilities, privileges and entitlements
under the Staff Rules and Regulations. Provides information on unit’s staffing
needs for inclusion in department’s staffing table. Coordinates translation
requirements for Executive Committee Meetings, including but not limited to
issuance of contracts to translators. Provides in-depth recruitment support to
MFS(screening application, making arrangements for testing/interviews, report
writing). Maintains liaison with UNEP HeadQuarters, UNON, other UNEP entities
in Montreal and the UN Lead Agency in Canada (ICAO).
2. General Administration;
Supervises support staff as required. Performs other
related administrative duties, as required (e.g., operational travel programme,
monitoring payments to and individual contractors for services, physical space
planning and the identification of office technology needs and maintenance of
equipment, software and systems).
related administrative duties, as required (e.g., operational travel programme,
monitoring payments to and individual contractors for services, physical space
planning and the identification of office technology needs and maintenance of
equipment, software and systems).
Competencies
Professionalism: Knowledge of administration, human
resources policies, procedures and practices. Shows pride in work and in
achievements.
resources policies, procedures and practices. Shows pride in work and in
achievements.
Demonstrates professional competence and
mastery of subject matter.
Is conscientious and efficient in meeting
commitments,
commitments,
observing deadlines and achieving results.
Is motivated by professional rather than personal
concerns.
concerns.
Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets
messages from others and responds appropriately - Asks questions to clarify, and exhibits
interest in having two-way communication - Tailors language, tone, style and format to
match the audience - Demonstrates openness in sharing information
and keeping people informed. Teamwork: - Works collaboratively with colleagues to
achieve organizational goals - Solicits input by genuinely valuing others’
ideas and expertise; is willing to learn from others - Places team agenda before personal agenda
- Supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position - Shares credit for team accomplishments and
accepts joint responsibility for team shortcomings. Planning &
Organizing: - Develops clear goals that are consistent with
agreed strategies - Identifies priority activities and
assignments; adjusts priorities as required - Allocates appropriate amount of time and
resources for completing work - Foresees risks and allows for contingencies
when planning - Monitors and adjusts plans and actions as necessary
- Uses time efficiently.
Education
Advanced university degree in administration or
related field and a first level university degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced degree.
related field and a first level university degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced degree.
Work Experience
A minimum of two years of progressively responsible
experience in administration of which some in human resources or related area.
experience in administration of which some in human resources or related area.
Languages
English and French are the working languages of the
United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Working knowledge of French or another UN language
is desirable.
United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Working knowledge of French or another UN language
is desirable.
Assessment Method
Evaluation of qualified candidates for this
position will include a substantive assessment which will be followed by a competency-based
interview.
position will include a substantive assessment which will be followed by a competency-based
interview.
Special Notice
Staff members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
Staff members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
All applicants are strongly encouraged to apply
on-line as soon as possible after the job opening has been posted and well
before the deadline stated in the job opening. On-line applications will be
acknowledged where an email address has been provided.
on-line as soon as possible after the job opening has been posted and well
before the deadline stated in the job opening. On-line applications will be
acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement
within 24 hours of submission, your application may not have been received. In
such cases, please resubmit the application, if necessary. If the problem
persists, please seek technical assistance through the Inspira “Need
Help?” link.
within 24 hours of submission, your application may not have been received. In
such cases, please resubmit the application, if necessary. If the problem
persists, please seek technical assistance through the Inspira “Need
Help?” link.
United Nations Considerations
The United Nations shall place no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations – Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations – Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
Closing Date: Tuesday, 05 March 2013
