Amnesty International Latest Jobs Vacancies

Ref No: 2244
Location: Abuja
Type: Fixed Term Contract
Duration: 2 years
Working Hours: 35
Directorate: Amnesty International National Office

• To
  assist the Finance and Office manager in the organisational (finance,
  administration, human resources, facilities and IT) functions of Amnesty
  International Nigeria’s Office.

• Support
  the financial control of Nigeria Office’s activities through the
  preparation of monthly balance sheet reconciliations and by ensuring
  adherence of the office to all policies
• Assist
  in the audit process and in the timely preparation of the annual statutory
  accounts, tax returns and other relevant reporting requirements
• Assist
  in timely preparation of accurate monthly management accounts forecast and
  annual budgets
• Assist
  in producing financial analysis and budget variance analysis for project
  and office management
• Support
  the Finance and Office Manager in ensuring the cash flow of the office is
  managed to ensure sufficient liquid reserves and minimal exchange rate
  risk
• Perform
  timely and efficient processing of expense claims, invoices, travel
  advances and cash payments, supplier payments via use of automated systems
  where possible.
• Ensure
  strict controls of the office petty cash, including making regular bank
  deposits.
• Maintain
  an effective filing system and ensure transparency to financial records.

• Assist
  the Finance and Office Manager in the coordination of administrative
  operations
• Provides
  ad hoc support to team members as appropriate including taxi/travel and
  hotel reservations.
• Assist
  in maintaining office procedures, security protocols, logistics and
  procurement, information systems and records for easy retrieval and
  compliance
• Create
  and maintain good filing system including transportation logs and
  operations
• Assist
  in planning, management and administrative meetings, seminars and
  workshops;
• Provide
  staff with sufficient logistical support & stationery material, and
  maintain clear administrative and communication systems including basic
  technical support

• Support
  the Finance and Office Manager in providing appropriate human resources
  services as necessary.

• Assist
  in the maintenance of office infrastructure including facility management,
  power management, equipment maintenance and asset management (maintaining
  inventory of properties/assets).
• Contribute
  to the office being run efficiently and effectively and supporting staff
  working in a safe and secure environment.
• Receive
  and distribute incoming mail and deliveries and organise regular post and
  courier services

• Provide
  basic support for IT systems and user support including connecting to
  printers, password recovery;
• Liaise
  with local suppliers for the provision of internet connections and
  telephony services including mobile phones, IT peripherals, spares and
  consumables (e.g. headsets, keyboards etc).
• Ensure
  that cloud storage and local backup procedures are in place and followed.
• Ensure
  IT set up of new starters, and support staff in the diagnosis and
  resolution of IT issues with support from the IS IT team in London and
  resolution of internet/WIFI issues with service providers and IT
  consultants;

• Reporting
  to: Finance and Office manager – Amnesty International Nigeria
• Posts
  that this job manages: None
• Other
  key relationships: Amnesty International Nigeria staff particularly the
  Executive Assistant and the Research and Campaigns Assistant;
  International Secretariat (IS) Organisational Services staff (Finance,
  Legal/Procurement, IT and Facilities) and external consultants and service
  providers.

• A
  Degree/HND/OND/Diploma in Accounting, Business Administration, Finance, or
  related field or relevant professional qualifications
• At
  least 2 years’ experience working in similar role;
• Good
  interpersonal skills (communication, able to negotiate, influence, give
  effective feedback and be a team player), time management and planning
  skills.
• Ability
  to work under pressure, manage conflicting demands, multi task and work to
  deadlines to achieve results;
• Excellent
  oral and written communication skills in English; other relevant local
  languages or additional foreign languages desirable;
• Ability
  to deal effectively with people in person and on the telephone, in a
  polite, sensitive and understanding manner;
• Able
  to work in a manner that is consistent with the organisation’s core
  behaviours and competencies.
• Possess
  a high level of resilience, initiative and drive, is creative and able to
  be flexible and change orientation as required;
• Good
  working knowledge of standard Office software e.g. Word, Excel, Outlook
• Good
  financial acumen or numeracy skills.
• Experience
  dealing with suppliers, officers within government administration functions
  and external contracts; ideally will have maintained a relevant local
  network.
• Experience
  of monitoring budgets and an ability to identify budget problems and
  communicate to the relevant staff
• Bookkeeping
  and payroll experience desirable. Ability to use accounting software e.g.
  QuickBooks, Sage is an advantage.
• Office
  IT support or training experience desirable.

• Equality
  and diversity is at the core of our values and staff are expected to work
  collectively and individually to promote a constructive and sensitive
  approach to others from a variety of backgrounds, where the work of others
  is valued and respected.

• Public
  or other activity, affiliation to or support for any group or
  organization, personal association or other factor which may generate a
  real or perceived conflict of interest with Amnesty International’s
  principles (specifically independence and impartiality), or raise a
  security concern, or otherwise prevent the candidate from carrying out key
  functions of the specific post and would therefore disqualify the
  candidate from being appointed.

• To
  provide high-level administrative support and coordination support to the
  Director – including management of the Director’s diary – as well as to
  the Management Team.
• To
  assist with administrative, logistical and coordination which enables the
  efficient operation of the office and delivery of the human rights work.

• This
  role acts as the first point of contact for the Director requiring the
  ability to exercise high standards of servicing to a range of stakeholders
  (internal to the National Office and the Amnesty movement, media,
  governments, NGOs and beneficiaries of Amnesty International’s work,
  amongst others). The post holder must have an understanding of the work of
  the Director to enable her/him to offer executive support to the staff and
  to stakeholders. The post holder must exercise highest level of discretion
  through managing the exchange of confidential, sensitive or contentious
  information both internally and externally with managers/staff/ external
  persons in a professional manner.
• This
  is a full-time position, which requires the ability and willingness to
  occasionally work out of office hours to meet deadlines. A high degree of
  diplomacy, political judgment and trouble-shooting skills are essential.
• The
  post holder will be an active team member of the team and will need to
  fully participate and help support the team’s activities.

• Coordinate
  and manage all aspects of the Director’s diary, to ensure he/she has a regularly
  updated, well-organized and accessible schedule, as well as an effectively
  prioritized workload.
• Coordinate
  and flag up tasks in relation to the Director’s commitments and collate
  briefings, meeting minutes, presentations and responses where needed.
• Manage
  and coordinate all correspondence and requests received by the Director,
  identify issues of importance drawing them to the attention of the
  appropriate person. Prepare and draft responses to correspondence,
  responding directly whenever possible. Initiate and implements a range of
  efficient and secure channels of communication to ensure the rapid and
  effective flow of information.
• Monitor
  and follow up on requested work delegated and/or commissioned by the
  Director, and chase progress as required to ensure that deadlines are met.
  Ensure appropriate sign-off is obtained for activities prior to the
  Director’s approval.
• Assist
  the Director with the research and preparation of materials as delegated
  or originated by the Director, including researching, drafting,
  formatting, proof reading, coordinating, printing and distributing texts
  and PowerPoints.
• Assist
  the Director to manage all office and movement-wide contributions to
  special projects led by him/her, ensuring the timely and effective
  delivery of work plans and objectives.
• Research,
  organize local and international travel arrangements for the Director, as
  well as other staff from the National Office as appropriate. Prepare
  travel itineraries, collate travel documents, meeting papers and other
  information needed by the Director for such business trips.

• Organise
  and coordinate meetings/events, including international meetings/events
  with a range of stakeholders; prepare and circulate agendas; arrange
  logistics and, assist in the preparation of reports or take minutes for
  meetings which the Director is responsible.
• At
  times, the post holder will need to source venues, accommodation, manage
  communications, reimburse expenses to visitors/participants and run the
  event on the day(s), coordinate output and follow-up activities etc), as
  well as resolve any problems that are encountered with minimal support, in
  order to deliver professional, well run meetings/events that enable
  participants to achieve their objectives.

• Together
  with the Finance and Office Manager, provide staff with sufficient
  logistical support, and maintain clear administrative and communication
  systems including technical support such as uploading content to the
  website, intranet and as appropriate, social media channels.
• Support
  the Finance and Office Manager in providing appropriate human resources
  services as necessary.
• Assist
  the Finance and Office Manager in ensuring compliance with all laws and
  regulations.
• Cover
  for the absences of members of the Finance and Administrative team to
  ensure coverage of the National Office administrative matters.
• Propose,
  organize and maintain filing and administrative systems for the Office;
  collaborate with other teams and colleagues to develop common systems
  where appropriate and to input to and ensure consistency with the
  office-wide systems.

• Act
  as liaison for ECOWAS to support Amnesty International’s engagement with
  regional bodies.
• Provides
  ad hoc support to team members as appropriate.
• Centralizes
  all mission official documents, MoUs, maintains information on key
  stakeholders including government agencies, ECOWAS, UN, INGOs, Diplomatic
  community and keeps networking with these offices.
• Updates
  contact list: official authorities, journalists, academics, influential
  people, CSO leaders etc.
• Support
  the Finance and Office Manager in preparations for the AGM, Trustees and
  Board meetings.
• Coordinate
  the information flow from the National Office and contribute to good
  communication systems between the office and other International
  Secretariat (IS) programmes, Amnesty International (AI) Sections and
  Structures.
• Act
  as a point of contact for internal and external interlocutors, process
  incoming inquiries and, as appropriate, respond to inquiries from other
  teams and programmes, the membership and the public
• Exercise
  highest level of discretion through managing the exchange of confidential,
  sensitive or contentious information both internally and externally with
  managers/staff/ external persons in a professional manner.

• A
  diploma (OND) or HND or bachelor’s degree in a relevant field or relevant
  professional qualifications;
• At
  least 3 year’s experience working in a similar role or providing high level
  executive support to senior executives and/or board members.
• Experience
  with NGO or in development sector would be an advantage;
• Strong
  time management skills to work effectively on a full-time basis. Proven
  ability to work under pressure, manage conflicting demands, multi task,
  work to deadlines to achieve results and work with changes at short
  notice, shifting priorities where necessary;
• Excellent
  oral and written communication skills in English and other relevant local
  languages or additional foreign languages desirable.
• Excellent
  written skills to draft correspondence and other documents on behalf of
  the Director;
• Experience
  and ability to communicate with a range of audiences and internal
  stakeholders, including the ability to interact with high level partners.
• Able
  to work in a manner that is consistent with the organisation’s core
  behaviours and competencies;
• Possess
  a high level of resilience, initiative and drive, is creative and able to
  be flexible and change orientation as required;
• Strong
  administrative skills and the ability to organise and manage systems for
  information flow, filing and data management ;
• Experience
  of diary management, making travel arrangements, coordinating and
  servicing meetings.
• Ability
  to draft correspondence and other documents on behalf of the Director;
• Experience
  of setting up and maintaining hard and soft information storage, retrieval
  and communication systems is desirable;
• Experience
  and willingness to undertake office work such as answering phones,
  photocopying, filing and archiving and organisation of own task list;
• Good
  working knowledge of Office software including Microsoft Word, Excel and
  using social media.
• Good
  inter-personal and communication skills including liaising with high-level
  guests and senior colleagues. Courteous and customer focused – experience
  of service provision;
• Good
  financial acumen or numeracy skills;
• Ability
  to work as part of a small team;
• Understands
  the importance of and commitment to safeguarding the confidential nature
  of the work. Experienced in and capable of handling such confidential
  information relating to human rights issues, organizational issues,
  staffing/personnel and other matters.
• This
  is not an exhaustive list of duties. The need for flexibility is required
  and the post holder is expected to carry out any other related duties,
  that are within the employee’s skills and capabilities whenever reasonably
  instructed.

• Equality
  and diversity is at the core of our values and staff are expected to work
  collectively and individually to promote a constructive and sensitive
  approach to others from a variety of backgrounds, where the work of others
  is valued and respected.

• Public
  or other activity, affiliation to or support for any group or
  organization, personal association or other factor which may generate a
  real or perceived conflict of interest with Amnesty International’s
  principles (specifically independence and impartiality), or raise a
  security concern, or otherwise prevent the candidate from carrying out key
  functions of the specific post and would therefore disqualify the
  candidate from being appointed.

• Amnesty
  International operates from a number of sites around the world and gathers
  and communicates accurate and action-oriented human rights information
  globally
• We
  campaign for meaningful human rights change; enable effective human rights
  activism and work to persuade governments and other actors to uphold
  universal human rights standards
• We
  campaign for meaningful human rights change; enable effective human rights
  activism and work to persuade governments and other actors to uphold
  universal rights standards.

• Amnesty
  International Nigeria mission is to build an inclusive and constructive
  constituency in Nigeria for Nigeria on Nigeria that has a significant
  impact on the key human rights issues of contemporary Nigeria; and to
  build a culture of respect for human rights in Nigeria.

• To
  assist in the development and implementation of research and campaigning
  strategies in the Nigeria team, including by monitoring developments;
• Managing
  information and communications systems; drafting and assisting in the
  productions of documents;
• Participating
  in the coordination of the work of the team and providing other support
  including in relation to field work and response to crisis.

• Reporting
  to: Programmes Director –  Amnesty International Nigeria
• Posts
  that this Job Manages: None
• Other
  Key Relationships: Amnesty International Nigeria staff particularly the
  researchers and campaigners, as appropriate. International Secretariat
  (IS) particularly the thematic teams, National offices and other sections.

• Monitor
  and maintain a broad overview of relevant political and human rights
  developments
• Assist
  with research and investigations on the human rights situation in Nigeria
  or thematic areas
• Participate
  in the planning, organization, and coordination of field research and
  other relevant AI missions and travel and campaign activities; including
  interviewing, taking notes, writing reports and briefings, preparing
  budgets, providing logistical support and solving problems
• Assist
  the Nigeria teams’ research, campaigning, communication and growth
  activities by gathering and managing human rights-related information, by
  liaising with national and local contacts, media monitoring, internet
  searches and manual and electronic filing in relevant databases.
• Assist
  with campaigning, communication, research, human rights education and
  growth activities through the production and distribution of public and
  internal campaigning materials, reports and other documents, as delegated
  or originated by campaigns, communications, research or growth teams,
  including drafting, formatting, editing/proof-reading, distribution of
  texts and, where appropriate, coordinating the translation of documents
• Assist
  in planning, management and administrative meetings, seminars and
  workshops;
• Assist
  with processing incoming inquiries, petitions and follow-up with
  correspondence
• Manage
  files, records and other information retrieval systems where necessary
  within the organization’s self-servicing guidelines
• Contribute
  to the development of programme-wide strategies and plans for research,
  campaigning, youth activism and growth and provide input into internal
  discussions on the AI mission, policy and organizational issues in order
  to increase the effectiveness of AI’s work
• Contribute
  to the team’s response during a crisis or unexpected work Interview,
  assist with the selection of, induct, and supervise volunteers working in
  the team
• Participate
  in coordinating the work of the team and contribute to the overall
  flexibility of resource use, including through providing cover for other
  Programme staff as agreed with management

• A
  Bachelor’s Degree in Social Sciences, International Relations, Law or
  related disciplines
• At
  least 3 years’ work experience;
• Demonstrated
  commitment to human rights, e.g. through previous work, membership of an
  organization, involvement in advocacy of human rights, etc
• Experience
  of writing research materials for a variety of audiences, together with an
  understanding of the importance of tailoring materials for various target
  audiences including through digital channels
• Good
  interpersonal skills, a helpful and personable attitude;
• Excellent
  oral and written communication skills in English; other relevant local
  languages or additional foreign languages desirable;
• Ability
  to work under pressure, manage conflicting demands, multi task and work to
  deadlines to achieve results;
• Ability
  to deal in a sensitive and understanding manner with a variety of people,
  including survivors of human rights violations and others who may be
  distressed.
• Able
  to work in a manner that is consistent with the organisation’s core
  behaviours and competencies.
• Possess
  a high level of resilience, initiative and drive, is creative and able to
  be flexible and change orientation as required;
• Good
  working knowledge of standard Office software e.g. Word, Excel,
  Powerpoint, Outlook
• Excellent
  attention to detail and ability to draft and proof-read research,
  communication and campaign materials tailored to the appropriate audience
• Ability
  to gather and process human rights-related information/material
• Experience
  of establishing and maintaining office systems and coordinating an
  efficient flow of communications and information
• Experience
  of information management, including the creation and maintenance of
  electronic databases
• Ability
  to use sound judgment and initiative, solve problems and provide
  constructive inputs
• Experience
  of working in a team and understanding of the importance of efficient
  communications for the coordination and effective functioning of teams,
  including ability to supervise volunteers

• Equality
  and diversity is at the core of our values and staff are expected to work
  collectively and individually to promote a constructive and sensitive
  approach to others from a variety of backgrounds, where the work of others
  is valued and respected.

• Public
  or other activity, affiliation to or support for any group or
  organization, personal association or other factor which may generate a
  real or perceived conflict of interest with Amnesty International’s
  principles (specifically independence and impartiality), or raise a
  security concern, or otherwise prevent the candidate from carrying out key
  functions of the specific post and would therefore disqualify the
  candidate from being appointed.