CLOSE:
03/04/2016
03/04/2016
Title:
Communications Advisory Services – Kigali Rwanda
Communications Advisory Services – Kigali Rwanda
Period
of Performance: 4/25/2016-3/15/2017
of Performance: 4/25/2016-3/15/2017
Service
Objectives:
Objectives:
Communications
Advisor provides o
Advisor provides o
versight of CDC Rwanda communications and public affairs
activities to ensure United States Government (USG) funded programs are
highlighted to support public health activities in Rwanda.
Task
Requirements:
Requirements:
Under
this task order, the contractor will independently provide all labor, supplies,
materials and equipment (exceptions noted below) in support of the Centers for
Disease Control and Prevention (CDC) and the Presidential Emergency Plan for
AIDS Relief (PEPFAR) partners in accordance with the Statement of Work in
support of CDC by providing the following services:
this task order, the contractor will independently provide all labor, supplies,
materials and equipment (exceptions noted below) in support of the Centers for
Disease Control and Prevention (CDC) and the Presidential Emergency Plan for
AIDS Relief (PEPFAR) partners in accordance with the Statement of Work in
support of CDC by providing the following services:
Consistently exercise excellent
communication skills in sharing information about CDC programs to a variety of
internal and external audiences through various outlets through writing,
photography, video, and audio content
communication skills in sharing information about CDC programs to a variety of
internal and external audiences through various outlets through writing,
photography, video, and audio content
Finalize and implement a communications
strategy plan identifying opportunities to highlight the United States
government (USG) and CDC support for public health activities in Rwanda. Key
activities highlighted in the strategy will include but are not limited to:
messaging, planning and policy development surrounding signing ceremonies,
facility openings, Ambassador Visits, CDC Country Director and VIP visits. As
part of the communication strategy plan, the contractor shall develop briefers,
scene setters, and promotion of journalist interaction with CDC activities,
programs and partners; multi-media forums will be utilized to capture and
promote positive CDC messages.
strategy plan identifying opportunities to highlight the United States
government (USG) and CDC support for public health activities in Rwanda. Key
activities highlighted in the strategy will include but are not limited to:
messaging, planning and policy development surrounding signing ceremonies,
facility openings, Ambassador Visits, CDC Country Director and VIP visits. As
part of the communication strategy plan, the contractor shall develop briefers,
scene setters, and promotion of journalist interaction with CDC activities,
programs and partners; multi-media forums will be utilized to capture and
promote positive CDC messages.
Write speeches, press releases, talking
points, FACT sheets, and other media publications to be cleared by CDC Rwanda,
PEPFAR, and US Embassy Public Affairs.
points, FACT sheets, and other media publications to be cleared by CDC Rwanda,
PEPFAR, and US Embassy Public Affairs.
Collaborate with CDC-RW staff to draft
and disseminate Quarterly newsletter that document CDC activities,
accomplishments (success stories) and events.
and disseminate Quarterly newsletter that document CDC activities,
accomplishments (success stories) and events.
Work with Public Affairs colleagues and
the Office of the PEPFAR Country Coordinator to leverage interagency
communication opportunities.
the Office of the PEPFAR Country Coordinator to leverage interagency
communication opportunities.
Attend Public Affairs/Diplomacy weekly
staff meetings and participate in other interagency processes involving
communications issues
staff meetings and participate in other interagency processes involving
communications issues
Formalize and implement a process for
planning events and official openings, in order to ensure adequate USG and CDC
representation. Conduct regular presentations with public affairs
representatives for each partner in order to formalize the communication
strategies and policies.
planning events and official openings, in order to ensure adequate USG and CDC
representation. Conduct regular presentations with public affairs
representatives for each partner in order to formalize the communication
strategies and policies.
Liaise with Embassy Public Affairs
Office to research proper legal protocol and local Rwanda protocol/customs for
taking and using photographs in publications; with specific attention to
situations involving people being supported by public health programs. Ensure
that CDC staff and visitors are aware of these policies and customs prior to
arriving at sites. Contractor will also create formal processes and draft
release forms to be taken to events and site visits.
Office to research proper legal protocol and local Rwanda protocol/customs for
taking and using photographs in publications; with specific attention to
situations involving people being supported by public health programs. Ensure
that CDC staff and visitors are aware of these policies and customs prior to
arriving at sites. Contractor will also create formal processes and draft
release forms to be taken to events and site visits.
Serve as one of the main points of
contact for high-level visitors who come to Rwanda to view CDC programs,
including event planning and material development. Liaise with CDC Atlanta and
the Embassy to determine logistics and planning needs.
contact for high-level visitors who come to Rwanda to view CDC programs,
including event planning and material development. Liaise with CDC Atlanta and
the Embassy to determine logistics and planning needs.
Attend, document, and report on
multiple CDC and PEPFAR events happening in Rwanda.
multiple CDC and PEPFAR events happening in Rwanda.
Prepare written responses to US Embassy
and PEPFAR Office on CDC activities and progress.
and PEPFAR Office on CDC activities and progress.
Provide technical assistance to Locally
Engaged Staff (LES) and partners who will be giving presentations, speeches,
etc.
Engaged Staff (LES) and partners who will be giving presentations, speeches,
etc.
Coordinate multiple events, openings,
high profile and congressional delegation visits, and trainings provided by CDC
Rwanda and PEPFAR. Liaises with technical staff to ensure that they have
support when technical staff is assigned control officer responsibilities.
high profile and congressional delegation visits, and trainings provided by CDC
Rwanda and PEPFAR. Liaises with technical staff to ensure that they have
support when technical staff is assigned control officer responsibilities.
Regularly liaise with CDC technical
teams and relevant staff to plan for upcoming CDC events and other media-worthy
activities to ensure that appropriate steps and staff are in place to meet
requirements.
teams and relevant staff to plan for upcoming CDC events and other media-worthy
activities to ensure that appropriate steps and staff are in place to meet
requirements.
Provides support to CDC Rwanda staff to
write and edit documents related to program initiatives. Edit text for clarity,
grammar, accuracy and consult on design and graphics to prepare materials for
distribution
write and edit documents related to program initiatives. Edit text for clarity,
grammar, accuracy and consult on design and graphics to prepare materials for
distribution
Provide leadership, guidance, and
mentorship to strengthen CDC Rwanda’s efforts to build the capacity of CDC
Rwanda staff on communications and public affairs activities.
mentorship to strengthen CDC Rwanda’s efforts to build the capacity of CDC
Rwanda staff on communications and public affairs activities.
Create a comprehensive database of site
briefs detailing CDC programs across Rwanda. This database will be utilized to
create briefing books as needed.
briefs detailing CDC programs across Rwanda. This database will be utilized to
create briefing books as needed.
Ensure branding guidelines (USG and
CDC) are understood and followed by CDC staff and implementing partners. This
should be reviewed biannually in Partner Communications meetings.
CDC) are understood and followed by CDC staff and implementing partners. This
should be reviewed biannually in Partner Communications meetings.
Provide support to CDC program offices
and implementing partner organizations to implement media strategies by
organizing activities (press release, media advisories, remarks, media
interviews, media trips, etc.) to ensure that Rwandans are aware of USG/CDC
mission themes, priorities, and programs. A critical element of this includes
the drafting/clearance of all remarks for CDC Rwanda Country Director, Chief of
Mission, Deputy Chief of Mission, and representatives of CDC Rwanda. In
addition, some materials will need to be drafted and/or reviewed by CDC
technical teams to ensure accuracy and consistency of all communication
materials.
and implementing partner organizations to implement media strategies by
organizing activities (press release, media advisories, remarks, media
interviews, media trips, etc.) to ensure that Rwandans are aware of USG/CDC
mission themes, priorities, and programs. A critical element of this includes
the drafting/clearance of all remarks for CDC Rwanda Country Director, Chief of
Mission, Deputy Chief of Mission, and representatives of CDC Rwanda. In
addition, some materials will need to be drafted and/or reviewed by CDC
technical teams to ensure accuracy and consistency of all communication
materials.
Ensure that branding guidelines (USG
and CDC) are shared with partners as well as CDC staff.
and CDC) are shared with partners as well as CDC staff.
Provide branding templates, oversee and
work with DDMO to procure program wide branding materials.
work with DDMO to procure program wide branding materials.
Along with DDMO, develop a SOP for
clearing communication products.
clearing communication products.
Oversee, develop, and maintain all CDC
public relations materials including: brochures, fact sheets, regional and
sectorial profiles, presentations, visual displays, success stories for
publication, and reporting to Atlanta and Washington. This shall be an ongoing
activity.
public relations materials including: brochures, fact sheets, regional and
sectorial profiles, presentations, visual displays, success stories for
publication, and reporting to Atlanta and Washington. This shall be an ongoing
activity.
Strengthen communication skills by
providing support and work to strengthen efforts to build the capacity of CDC
Rwanda staff on public health communication and public affairs activities.
providing support and work to strengthen efforts to build the capacity of CDC
Rwanda staff on public health communication and public affairs activities.
Minimum
Qualifications and/or Certifications:
Qualifications and/or Certifications:
Graduation from an accredited
university with a bachelor’s degree in English, communication, international
development, media arts, business, or closely related field.
university with a bachelor’s degree in English, communication, international
development, media arts, business, or closely related field.
Excellent coordination and
interpersonal skills.
interpersonal skills.
Willingness and ability to travel
domestically and internationally.
domestically and internationally.
Strong oral and written communication
skills, including presentation experience to multidisciplinary audiences (USG
officials, policy-makers, private sector staff, foundations, program managers,
donors).
skills, including presentation experience to multidisciplinary audiences (USG
officials, policy-makers, private sector staff, foundations, program managers,
donors).
Excellent writing skills; good computer
skills including PowerPoint, Excel, Word and other software relevant to
presentations and graphics.
skills including PowerPoint, Excel, Word and other software relevant to
presentations and graphics.
Level IV English proficiency required.
Effectively communicate in English
(Speaking, Writing, and Reading) on a daily basis with various groups.
(Speaking, Writing, and Reading) on a daily basis with various groups.
Experience working in an international
setting preferred and/or diverse cultural settings.
setting preferred and/or diverse cultural settings.
How
to apply:
to apply:
Interested
candidates should email their cover letter and CV to resumes@ctsglobalusa.com
candidates should email their cover letter and CV to resumes@ctsglobalusa.com
