Position: Executive Assistant
Organization: Salt Spring Coffee http://saltspringcoffee.com
Location: Richmond, Greater Vancouver, British Columbia
Reports to: CEO
NOC Code: 1222
Overall Purpose
To provide support for the CEO and the Leadership Team (LT) with
respect to their schedules, communication, information preparation,
records management, special projects, staff
events, and office
facility management.
Main Duties & Responsibilities
• Scheduling: travel arrangements, meetings, and other appointments
ensuring that there are no scheduling conflicts and that members of
the team know their schedules. Maintain team calendar.
• Communication: managing information flow to members of the
Leadership Team including screening calls, opening/sorting CEO mail
when he is away, and summarizing reports/memos
• IT: Coordinating IT hardware including cell phone and land lines,
electronic equipment inventory, verifying billings, policy creation
and enforcement.
• Liaise with individuals, organizations, and internal team members on
behalf of the CEO/LT to discuss issues, assess and recommend various
courses of action
• Information Preparation: researching and preparing/formatting
information for external/internal distribution including letters,
memos and meeting agendas, compiling data for reports, preparing
presentations, transcribing dictation, editing, proofreading and other
information preparation duties.
• Records Management maintaining electronic filing systems for the LT
and the assigned portion of intranet, and maintaining required paper
files.
• Special Projects assist the CEO, and when requested, the LT with
managing special projects (see current list)
• Staff Events Plan and manage staff events including the annual
holiday party, summer party and other staff events as requested by the
CEO/LT
• Office Facility organize minor repairs, housekeeping & space organization
• Backup respond to items requiring the CEOs input/attention that come
across your desk as a result of ongoing change, for example, when gaps
in responsibilities are discovered.
Working Conditions
• Based at SSC Offices; work from home one day a week, usually
Mondays, but will change to Fridays as needed.
Employment Requirements
• Professional Microsoft Office and Google Skills
• Demonstrated ability to write, proofread, and edit
• Discretion, initiative, problem solving, and organization
• Three years experience as an Executive Assistant or equivalent
To apply please send a cover letter and resume to:
hr@saltspringcoffee.com
