JOB SUMMARY:
The Grants
Administrator is responsible for the financial implementation of a portfolio of
program grants and contracts in compliance with both donor and Right To Play
policies and procedures. This position will provide guidance to the
International Programs team in the areas of program and proposal budget
development and financial reporting. The Grants Administrator should also have
a good understanding of the nature of institutional grant funding in the
International Development sector and the general terms, conditions and
contractual obligations this entails. This position will serve as a technical
resource for Right To Play staff in both the interpretation of and
cross-organizational communication of donor rules and regulations.
The Grants
Administrator reports to the Director, Program Operations and the position is
located at the International Headquarters in Toronto, Canada.
PRIMARY
RESPONSIBILITIES:
Job Responsibility
#1: GRANT AND CONTRACT ADMINISTRATION (25% of Time):
- Review
draft contracts and provide advice. Support negotiations with donors. - Provide
leadership and guidance to ensure donor contract requirements are fully
understood and met. For large and complex grants, conduct briefings for
relevant staff across the organization. - Monitor
project management and implementation and development of grant related
MoUs and consulting contracts. - Maintain
information on sub-contracts with partners. - Maintain
grant and contract information, correspondence and files, both electronic
and hard copy.
Job Responsibility
#2: FINANCIAL MONITORING AND REPORTING (30% of Time):
- Design,
generate and analyze budget, actual, donor and financial management
reports. - Provide
and follow-up on program financial analysis and recommendations on
spending rates, over and under-spending and pattern of expenditure. - Prepare
financial reports for donors with narratives, explaining any variances to
project budgets. - Coordinate
closely with the program team and the finance team to contribute to the
annual revenue recognition and audit process.
- Monitor
exchange rates and alert the program team as required. - Support
and facilitate donor audits. - Contribute
to internal and external reports such as annual reports, reports to the
Board of Directors and Executive team.
Job Responsibility
#3: PROGRAM BUDGET DEVELOPMENT AND TECHNICAL SUPPORT (25% of Time):
- Contribute
to the development of new project budgets, notes and narratives for
funding proposals. Participate in proposal development teams for major
grants.
- Provide
technical guidance on budget development for new grant proposals. - Ensure
that proposal budget aligns with donor requirements / Right To Play
reporting capacity. - Assist
with the annual Right To Play budget development and upload process.
Coordinate timely submission of budgets from assigned regions/countries. - Work
with program team to ensure Right To Play activity based budgets are
aligned with approved grant budgets. - Notify
program team of any significant budget changes that require donor approval
and recommend communication. - Submit
revised budgets to the finance team. - Maintain
accurate and accessible records of uploaded budget for assigned
regions/countries.
Job Responsibility
#4: CAPACITY BUILDING OF INTERNATIONAL PROGRAMS STAFF ON GRANT COMPLIANCE AND
FINANCIAL REPORTING (20% of Time):
- Provide
ongoing technical assistance, training and other support with respect to
donor financial and administrative policies and procedures; contract
negotiation, management and compliance; budget development and financial
reporting - Contribute
to the development of Right To Play policies and procedures, systems,
training materials and other standards in the areas of: Finance �
budgeting and accounting; Operations � procurement, timesheets;
Financial Management and reporting; Contract Management; Restricted and
Program Funding systems EDUCATION/TRAINING/CERTIFICATION: Required (must
have): Undergraduate or Masters Degree in Accounting, Business, Management,
Finance or related field with strong experience. Desired (asset):
Accounting designation (CMA, CA or related experience and qualifications)
EXPERIENCE
Required (must
have):
- 5 to 7
years grant management or co-funding experience in the international
development context - Direct
experience with government international development agencies such as
USAID, CIDA, Norad or other European agencies - Experience
in budgeting and financial management, contract analysis and building
tracking systems
Desired (asset):
- Fundraising
or business development
IT KNOWLEDGE/SKILLS
REQUIRED:
Required (must
have):
- Strong
analytical skills - Superior
understanding of financial relationships and trends - Team
player; good interpersonal skills and cross-cultural communication - Strong
results orientation; organized, strong at multi-tasking - Strong
Microsoft Office skills, especially Excel - Strong
Accounting Package skills, preferably ACCPAC - Financial
analysis and management; Budgeting; Financial reporting - Excellent
oral and written communication in English. Ability to work in a second
language such as French or Arabic is an asset. - Co-funding
and grants management
Desired (asset):
- Understanding
of the international development sector - Understanding
of Government funding programs
Compensation: We offer
a competitive salary and benefits package Employment Start Date: Immediately
Contract Duration: Indefinite Term, Full Time
How to apply:
If you are
interested in applying for this position, please send your resume and cover
letter to: hr1@righttoplay.com and kindly include ‘Grants Administrator-RW’ and
your name in the subject line. Please indicate your salary expectations in the
cover letter. While we thank all applicants for their interest, only those
selected for interviews will be contacted. Right To Play is a child-centered
organization. Our recruitment and selection procedures reflect our commitment
to the safety and protection of children in our programs. To learn more about
who we are and what we do, please visit our website at www.righttoplay.com.
Wednesday, 20 February 2013
