Organization Name: Democratization Activities – YER
Location: Yerevan, AM
Grade: G5
Closing Date of application: 12-03-2012
No. of Posts: 1
Background
The OSCE Office in Yerevan invites applications from highly qualified, energetic and experienced Armenian professionals for the Extra-budgetary (ExB) post of Administrative Assistant at the Democratization Unit of the Office. The post duration is limited to the Project activities (till July 2013).
The incumbent will work under the direct supervision of the National Programme Officer, Democratization Programme, and overall guidance of the Democratization Officer. He/she will provide secretarial, clerical and administrative and logistical related support in the framework of the ‘Empowering Armenian Civil Society to Monitor Electoral Processes’ ExB project activities.
Tasks and Responsibilities
1. Assists in monitoring the implementation of the project activities carried out by the Implementing Partners, including assistance in the analysis of achieved outcomes, assistance in financial monitoring and reporting , follow-up with donors;
2. Supports implementation of the project activities, particularly with regard to administrative, budget and logistical framework;
3. Makes logistical arrangements for events related to project implementation (e.g. reserve conference facilities , hotel rooms, travel arrangements, catering, prepare event documentation packages, etc.);
4. Organizes meetings, drafts agendas, co-ordinates participation, takes, writes and distributes notes of the meetings;
5. Liaises with and attends the meetings with partners of the Project, including international, domestic public and non-governmental organizations; attends relevant meetings, roundtables, workshops and other events, prepares relevant records;
6. Interprets or translates upon request;
7. Drafts relevant outgoing project-related administrative correspondence to be submitted for the final approval;
8. Maintains project and project files, including organizing data and information, preparing and maintaining records and documents for the monitoring of the project implementation ;
9. Performs other related work as required.
Necessary Qualifications
1. Completion of Secondary Education supplemented by courses in project management , administration and/or finance;
2. Minimum 4 years relevant work experience;
3. Administrative experience, project management and implementation related work, preferably in an international environment is an asset;
4. Experience in translation/interpretation is an asset;
5. Computer literate with practical experience in Microsoft packages, e-mail and Internet;
6. Knowledge of election administration system in Armenia preferred;
7. Drafting and reporting experience;
8. Excellent written and oral communication skills in English and Armenian, knowledge of Russian as an asset;
9. Ability to work with people of different nationalities, religions and cultural backgrounds;
10. Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into task.
Remuneration Package
Monthly remuneration, subject to social security deductions is EUR 643. Social benefits will include participation in the Van Breda medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE’s
online
application link found under http://www.osce.org/employment/43284 .
Please note that offline applications (by e-mail, fax or hard copy) will NOT be considered by the OSCE Office in Yerevan.
The applications must be registered
online
not later than 18:00 on Monday, March 12, 2012 .
The OSCE, as an equal opportunity organization, encourages female candidates to apply. The OSCE Office in Yerevan will use a transparent and competitive screening process. It will only contact those applicants in whom there is further interest.
