Introduction
Meetings are an important part of business and education. They help people share ideas, solve problems, and make decisions. But too often, meetings waste time. Many people leave without clear notes or action steps. This is where AI meeting assistants come in.
These tools use artificial intelligence to transcribe conversations, summarize discussions, suggest action items, and even give real-time coaching. In 2025, they are more advanced than ever—helping professionals, students, and global teams work smarter. Below are the 10 best AI meeting assistants of 2025 that can completely change the way you manage your meetings.
Hedy – Best for Real-Time Coaching and Insights
Pricing:
Free: 5 hours per month
Pro: $9.99/month or $69.99/year
Enterprise: API access and advanced features
Why It’s Different:
Unlike most tools that only take notes, Hedy works during the meeting. It gives live suggestions, smart questions, and coaching tips so you can perform better in real-time.
Key Features:
Real-time AI coaching
To-do extraction with due dates
Support for 30+ languages
Topics feature to link related sessions
Works on iOS, Android, desktop, and web
Best For: Anyone who wants to speak with confidence—students, sales teams, journalists, or business leaders.
Otter.ai – Best for Live Transcription
Otter.ai is one of the most popular meeting assistants. It provides live transcripts that team members can edit, highlight, and share instantly.
Free: 300 minutes/month
Pro: $8.33/month
Business: $20/month
Limitation: Limited language support and no real-time coaching.
Fireflies.ai – Best for CRM Integration
Fireflies.ai is built for businesses that need data and analytics. It connects with CRMs like HubSpot, Salesforce, and Zoho.
Pro: $10/month per user
Business: $19/month per user
Limitation: Requires a visible bot that joins meetings, which some users find distracting.
Fathom – Best Free Unlimited Recording
Fathom is the perfect choice for anyone looking for free unlimited transcriptions. It also works well for sales teams by syncing data to CRMs.
Free: Unlimited meetings
Premium: $19/month
Limitation: Supports only a few languages and lacks live guidance.
Avoma – Best for Revenue Intelligence
Avoma provides powerful features for sales and business teams. It can track deal health, provide coaching, and offer custom scorecards.
Startup: $19/month
Business: $29/month
Add-ons: $35/month
Limitation: Expensive with add-ons and may be overwhelming for beginners.
tl;dv – Best for Remote Teams
Designed for distributed teams, tl;dv makes it easy to create timestamped highlights and summaries. This is great for team members in different time zones.
Free: Unlimited meetings
Pro: $18/month per user
Limitation: Strong for summaries but weak in live coaching.
Zoom AI Companion – Best for Zoom Users
If your team already uses Zoom, this built-in AI assistant makes things simple. It provides meeting summaries, action items, and catch-up notes for late joiners.
Pricing: Free with paid Zoom plans
Limitation: Only available for Zoom and lacks advanced features found in other tools.
Fellow – Best for Structured Meetings
Fellow helps you plan and manage meetings with agendas, notes, and action items. It also comes with a cost calculator for tracking efficiency.
Free: 5 recordings per user
Team: $7/month per user
Limitation: Lower plans limit AI features.
Notta – Best for Translation
Notta is the go-to tool for multilingual teams. It supports 58 languages and provides real-time translations.
Free: 120 minutes/month
Pro: $8.17/month
Business: $16.67/month
Limitation: Free plan is too limited, and speaker identification can be inaccurate.
Grain – Best for Sharing Highlights
Grain focuses on creating short, shareable clips from your meetings. These are useful for sales, training, or content creation.
Free: 20 meetings
Starter: $15/month per user
Limitation: Mainly designed for sales and doesn’t offer deep analytics.
Why Hedy Leads the Competition
Most tools only help after the meeting, but Hedy helps during the meeting. It quietly runs in the background, giving you insights, task reminders, and conversation guidance. Its real-time coaching makes it a unique leader in the AI meeting space.
Conclusion
AI meeting assistants are now essential tools in 2025. They make meetings shorter, smarter, and more effective by capturing every word, highlighting action items, and even providing live coaching.
For quick transcription: Otter.ai or Fathom
For sales and CRM: Fireflies.ai or Avoma
For global teams: Notta or tl;dv
For Zoom users: Zoom AI Companion
For structured agendas: Fellow
But if you want to be more confident, stay focused, and get live support during conversations, Hedy is the best choice. It is more than just a note-taker—it’s a true meeting coach for 2025 and beyond