COLLIERS INTERNATIONAL Etobicoke, ON, CANADA
We are looking for a Receptionist to join our Toronto West (Etobicoke) office. The successful candidate will be responsible for providing exceptional customer service to both external and internal clients through the efficient processing of calls, creating visitors and the handling of information.
Receptionist
Summary of Essential Job Functions:
* Greet clients professionally in person and over the telephone.
* Direct all incoming calls promptly and accurately.
* Direct all courier packages and incoming faxes promptly and accurately.
* Responsible for all outgoing courier couriers.
* Responsible for distribution of incoming mail and coordination of outgoing mail.
* Accountable for check in/out of all staff members, updating staff list with new hires/departures.
* Manage resource booking requests (meeting rooms, cameras, conference lines.
* Responsible for coordinating breakfasts/lunches for meetings with appropriate approval.
* Responsible for mail return data entry into tracking system and tracking thereof.
* Develop and maintain process manual for training purposes and quick reference materials.
* Ensure the reception area, lobby and meeting rooms are clean and well organized.
* Assist with administrative projects on an ongoing basis.
* Assist with ordering Kitchen supplies and clean-up of Kitchen areas.
* Responsible for creation of files for MLS & Exclusive Listings, Deal files, entering Listings into the Toronto Real Estate Board System.
* Responsible for notifications to agents of listing expiries.
Required Skills:
* 1-2 years of business or office experience (real estate office experience an asset),
* Ability to deliver excellent customer service at all levels of the organization and with external partners.
* Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
* Ability to communicate clearly and concisely, both orally and in writing.
* Proficient skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
* Exhibit a high level of professionalism and excellent interpersonal skills
* Strong relationship-building ability, proactive, results-oriented, and resourceful.
* Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
To Apply:
Please reference Job ID: 2011-100 and send detailed resume and cover letter to Canada.careers@colliers.com
