Job opportunity: MCSP
Program Assistant

hin a generation. The Program is
focused on ensuring that all women, newborns and children most in need have
equitable access to quality health care services to save lives. USAID’s MCSP
supports programming in maternal, newborn and child health, immunization,
family planning and reproductive health, nutrition, health systems
strengthening, water/sanitation/hygiene, malaria, prevention of mother-to-child
transmission of HIV, and pediatric HIV care and treatment. USAID’s MCSP engages
governments, policymakers, private sector leaders, health care providers, civil
society, faith-based organizations and communities in adopting and accelerating
proven approaches to address the major causes of maternal, newborn and child
mortality such as postpartum hemorrhage, birth asphyxia and diarrhea,
respectively, and improve the quality of health services, from household to
hospital. 

• Manage CoP’s office activities such as travel logistics,
  travel advance requests and conference registrations.

• Manage and organize for CoP’s office meetings, preparing the
  requisite paperwork, venues, contacting and coordinating participants as
  necessary.

• Welcome high level visitors and be responsible for protocol
  arrangements

• Provide or liaise with others provide background information
  for meetings; and presentations and compile reference material as needed.

• Development of meetings agendas, arrange needed facilities
  and take minutes as appropriate.

• Review mail for CoP’s attention and reroute mail to
  appropriate staff.

• Maintain files and corporate records and retrieval as
  requested.

• Review documents as needed, ensuring correct grammar and
  syntax and accuracy of information.

• Update and follow up on delegated tasks to ensure deadlines
  are met.

• Assist in preparing summary documents and ensure accurate,
  high quality information for management/stakeholders/partners meetings.

• Coordinate and organize high-level seminars and technical
  meetings off-site or international.

• Facilitate the management of the CoP’s diary and calendar of
  events.

• Provide Administrative support to other directors as may be
  required from time to time in liaison with the CoP’s.

• Draft and develop routine correspondence on behalf of the
  Program Directors and  respond on their behalf on routine and
  administrative issues;

• Prepare and submit program related requests, subscriptions,
  reimbursements/expense reports and other related internal documentation.

• Liaise closely with the other program staff in facilitating
  operations of the organization and effectiveness of the CoP’s office

• Provide regular feedback to the CoP on office related
  administrative matters.

• Assume other responsibilities as assigned. 

• Model the mission and values stated above

• Participate in the business development processes

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost
  containment and clear accountability

• Participate in multiple teams, adopt team spirit, take
  responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able
  to prioritize in order to meet program and/or organizational objectives

• The position requires discreet handling of all business and
  maintenance of confidentiality at all times. The staff must perform to
  earn the supervisors full confidence.

• University degree and/or college diploma is required.
  Additional post-qualification certifications are an added advantage

• Minimum 3 years relevant experience in related field.
  Experience working in a busy office in a reputable NGO /Development Agency

• Secretarial training and/or office management training

• Proficient in the use of computers and Microsoft Office

• Excellent in both written and spoken English.

• Demonstrated ability to manage multiple program activities
  and set priorities

• Ability to communicate and to confidently engage with senior
  management 

• Trustworthy and track record of impeccable integrity

• Understanding of the health programs and MOH  core
  functions & systems

• A broad variety of administrative, office management and
  computer skills

• Results oriented and decision making skills

• Be self-motivated, proactive and have a positive attitude to
  work requiring minimum supervision

• Excellent organizational skills including the ability to
  handle a variety of assignments sometimes under pressure of deadlines

• Be cooperative, hardworking, flexible & dependable

• Ability to communicate effectively, instilling trust and
  confidence

• Pleasant, warm and outgoing personality

• Excellent interpersonal, communication, presentation and
  writing skills

• Be of high integrity and have a sense of confidentiality

• Experience in team working and multi-cultural staff.

• Be willing to take on extra responsibilities in order to
  achieve the goals/objectives set by the organization.