Vacancy Announcement
Senior Officer Finance and
Administration for Decentralisation and Good Governance Program (DGG)
Administration for Decentralisation and Good Governance Program (DGG)
The
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a
federally owned international cooperation enterprise for sustainable
development with worldwide operations. GIZ has worked in Rwanda for over 30
years. The primary objectives between the Government of Rwanda and the Federal
Republic of Germany are poverty reduction and promotion of sustainable
development. To achieve these objectives, GIZ Rwanda is active in the sectors
of Decentralization and Good Governance, Economic Development and Employment
Promotion, Energy and ICT.
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a
federally owned international cooperation enterprise for sustainable
development with worldwide operations. GIZ has worked in Rwanda for over 30
years. The primary objectives between the Government of Rwanda and the Federal
Republic of Germany are poverty reduction and promotion of sustainable
development. To achieve these objectives, GIZ Rwanda is active in the sectors
of Decentralization and Good Governance, Economic Development and Employment
Promotion, Energy and ICT.
GIZ
Rwanda is searching a candidate for the position of Senior Officer Finance and
Administration for Decentralisation and Good Governance Program (DGG).
Rwanda is searching a candidate for the position of Senior Officer Finance and
Administration for Decentralisation and Good Governance Program (DGG).
A.
Responsibilities
Responsibilities
The
Senior Officer is responsible for
Senior Officer is responsible for
•
Supporting the Head of Program in financial, procurement and
administrative management of the program
Supporting the Head of Program in financial, procurement and
administrative management of the program
•
Preparing of program budget planning with Head of Program and
Component Leaders
Preparing of program budget planning with Head of Program and
Component Leaders
•
Monitoring of all program expenses in accordance with the budget
Monitoring of all program expenses in accordance with the budget
•
Managing and monitoring of monthly accounting and financial plans
and exchanging the results with the Senior Program Management
Managing and monitoring of monthly accounting and financial plans
and exchanging the results with the Senior Program Management
•
Preparing of all type of contracts in coordination with country
office and head office in Germany
Preparing of all type of contracts in coordination with country
office and head office in Germany
•
Financial management of local subsidies / financial agreements
with partner organizations
Financial management of local subsidies / financial agreements
with partner organizations
•
Training of partner organisations in budgeting and financial
management and reporting
Training of partner organisations in budgeting and financial
management and reporting
•
Supervising all support and administrative staff at the program
Supervising all support and administrative staff at the program
•
Ensuring that financial and administrative regulations,
including filing in DMS (Documents Management System) are complied with
Ensuring that financial and administrative regulations,
including filing in DMS (Documents Management System) are complied with
•
Preparing of audits and internal controls
Preparing of audits and internal controls
The Senior Officer performs the following tasks:
B.
Tasks
Tasks
1.
Supervisory responsibilities
Supervisory responsibilities
•
Responsible for the assigned business areas, orders and measures in the group
and for managing all staff members who report to her /him
Responsible for the assigned business areas, orders and measures in the group
and for managing all staff members who report to her /him
•
Managing staff in accordance with management principles and guidelines to
promote a sense of corporate identity, enabling employees to carry out
tasks independently and creates scope for creativity and innovation
Managing staff in accordance with management principles and guidelines to
promote a sense of corporate identity, enabling employees to carry out
tasks independently and creates scope for creativity and innovation
•
Ensuring compliance with GIZ procedures concerning the program activities
Ensuring compliance with GIZ procedures concerning the program activities
•
Responsible for monitoring and managing staff and ensuring that they provide
cost-effective services according to GIZ O&R (Orientation and Rules) and
the compliance code of conduct
Responsible for monitoring and managing staff and ensuring that they provide
cost-effective services according to GIZ O&R (Orientation and Rules) and
the compliance code of conduct
•
Carrying out the annual staff assessment and development talk for
staff members who report to him/her
Carrying out the annual staff assessment and development talk for
staff members who report to him/her
2.
Coordination
Coordination
•
Ensuring that information is exchanged between program
staff, partners and other institutions
Ensuring that information is exchanged between program
staff, partners and other institutions
•
Accompanying team members to meetings with partners when
contractual matters are discussed
Accompanying team members to meetings with partners when
contractual matters are discussed
•
Organising administration team meetings and informing her/his
staff on all important project matters discussed in the management team
meeting.
Organising administration team meetings and informing her/his
staff on all important project matters discussed in the management team
meeting.
3.
Administration
Administration
•
Securing diligence in all administrative tasks
Securing diligence in all administrative tasks
•
Maintaining the inventory list up to date and manages the
inventory values
Maintaining the inventory list up to date and manages the
inventory values
•
Training and supervising her /his staff in O&R
(Orientation and Rules) and ensures a well-functioning administrative team
Training and supervising her /his staff in O&R
(Orientation and Rules) and ensures a well-functioning administrative team
•
Securing smooth procurement processes in according with the
guidelines and assist the staff in maintaining stock records.
Securing smooth procurement processes in according with the
guidelines and assist the staff in maintaining stock records.
•
Ensuring that all Contracts are filed in line with
GIZ’s filing rules
Ensuring that all Contracts are filed in line with
GIZ’s filing rules
•
Managing confidential files, specifically in the areas
of personnel and finance
Managing confidential files, specifically in the areas
of personnel and finance
4.
Finance and accounting
Finance and accounting
•
Helping the Project Management Team (MT) to prepare programme
budget planning
Helping the Project Management Team (MT) to prepare programme
budget planning
•
Helping the Project Management Team to monitor expenses in
accordance with the budget
Helping the Project Management Team to monitor expenses in
accordance with the budget
•
Managing and monitoring the monthly accounting and financial
plans
Managing and monitoring the monthly accounting and financial
plans
•
Preparing the initiation of contracts with country office and
head-quarters and following -up regularly about the status of the contract
preparation process while using GIZ Tools
Preparing the initiation of contracts with country office and
head-quarters and following -up regularly about the status of the contract
preparation process while using GIZ Tools
•
Following -up of contract payments (Local subsidy contract,
consultancy contract, etc.)
Following -up of contract payments (Local subsidy contract,
consultancy contract, etc.)
•
Checking requests for funds before release
Checking requests for funds before release
5.
Other duties/additional tasks
Other duties/additional tasks
•
Performing other duties and tasks at the request of management
Performing other duties and tasks at the request of management
C.
Required qualifications, competences and experience
Required qualifications, competences and experience
Qualifications
•
At least Bachelor’s degree in accounting, management, finance or business
administration or in another area that is related thereto, with a focus on
management
At least Bachelor’s degree in accounting, management, finance or business
administration or in another area that is related thereto, with a focus on
management
Professional experience
•
Minimum 5 year professional experience in a similar or comparable position
Minimum 5 year professional experience in a similar or comparable position
Other knowledge, additional
competences
competences
•
Very good working knowledge of Information and communication technologies.
Very good working knowledge of Information and communication technologies.
•
A proven track record in a managerial position
A proven track record in a managerial position
•
Fluent written and oral knowledge of the English language, a working knowledge
of French and the German language would constitute an additional asset
Fluent written and oral knowledge of the English language, a working knowledge
of French and the German language would constitute an additional asset
Interested
candidates should submit their application (motivation letter, updated CV,
certificates and references) until latest 17th October 2018 at 4:00 PM, by
e-mail to recruitment-rw@giz.de. The email attachment (max. size 2 MB) should
be a PDF file. Please quote the job title in the subject
candidates should submit their application (motivation letter, updated CV,
certificates and references) until latest 17th October 2018 at 4:00 PM, by
e-mail to recruitment-rw@giz.de. The email attachment (max. size 2 MB) should
be a PDF file. Please quote the job title in the subject
Only
shortlisted candidates will be contacted for test and interview.
shortlisted candidates will be contacted for test and interview.
GIZ
Office Rwanda
Office Rwanda
KN
41 St. / Nr.17, Kiyovu
41 St. / Nr.17, Kiyovu
P.O.
Box 59, Kigali,
Box 59, Kigali,
Rwanda
!!!
GIZ Office Rwanda reserves all rights!!!
GIZ Office Rwanda reserves all rights!!!
