DIARY VALUE CHAIN EQUIPMENTS

REQUEST FOR QUOTATION 

Land O’Lakes Venture37

Cooperative Development Activity (CD4)

Funded by USAID

RFQ Number: 22-CD4-RFQ-RWA0001

RFQ Title: Diary Value Chain Equipments

Date Issued:  26th May 2022

Issuing Office: Kigali, Rwanda

Closing Date:  5:00 PM on 10th June 2022

Quotations received after the closing date/time mentioned, may be rejected

Land O’Lakes Venture37 seeks quotes for Diary value chain equipments to be used in implementation of Cooperative Development Activity (CD4) project in Rwanda. The details of the requirements and the terms and conditions for the procurement are given below:

1) Item and Quantity:

• One (1) Milk Cooler as specified in Annex 1.
• Twenty nine (29) Milk cans as specified in Annex 1

2) Delivery and installation point:

Bidder should quote delivery costs to Gicumbi district, Rwanda

3) Technical specifications:

Equipment should be in factory new condition as per specifications seen in Annex 1. The bid which don’t meet the requirement will not be evaluated.

4) Conformity with Technical terms and conditions

• Your quote should be for one option only, conforming to the attached specifications, and suited to Rwandan conditions.
• A fully illustrated set of technical literature for the diary equipments should be forwarded along with the offer
• Country of manufacture and brand names of items/machines/accessories must be specified.
• Source country, that is the country in which the item is available for sale and from which the item is shipped to its destination in Rwanda, should be clearly identified.
• Facilities, Availability and Location of in-country Service and Maintenance Support, and Spare parts availability – should be clearly stated.

5) Cost breakdown:

• Unit price of the diary equipment delivered in Gicumbi district.
• Total price to point of delivery in Gicumbi distirct (including transportation) and any relevant customs fees
• Prices should be VAT and Import TAX exclusive (Relevant Documents to be obtained)

6) Price:

Price must be quoted in rwandan francs (at midrate on delivery date) must be net, less any discount offered, and should include costs of transportation to specified delivery point (Clause 2).

Installation charges should be shown separately, if any.

7) Validity

Prices offered in the quotation must be firm and valid for 90 days from the closing date of the RFQ. No increase in price will be considered after closing of the RFQ.

8) Delivery Date:

The diary equipments are required to be delivered in 30 days. If the equipment is not available in-stock, state expected availability.

9) Inspection

Land O’Lakes staff will inspect the equipment prior to delivery and acceptance.

10) VAT/Taxes

Rwanda Orora Wihaze can provide reference to VAT exemption. All other applicable taxes, duties, levies, export clearances/licenses in the country of origin/loading etc. shall be borne by the supplier.

11) Payment

Payment will be made within 30 days from date of receipt of items, subject to installation and inspection and receipt of all supporting documents delivered in good order by the seller.

12) Guarantee/ Warranty 

The supplier shall provide the schedule of warrantly/guarantee against any/all defects in workmanship and materials.

13) Bid Evaluation Criteria:

Award will be made to the organization with the lowest priced, responsive, responsible bid which meets all the terms and conditions of this solicitation.

• Price: 50%
• Delivery and After delivery Services: 20%
• Warranty: 20%
• Reliability, Dependability and Serviceability : 10%

Note: The offeror will demonstrate the ability to facilitate customs and tax exoneration per USG agreement in the Rwanda and the project’s tax exoneration documentation (can be provided by Venture37 when appropriate)

14) Right to Cancel Solicitation and Reject Offers.

We reserve the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.

15) Submission of Quotation:

1. Quotations should indicate the RFQ number and title in the subject line
2. Supplier’s name and address should be clearly indicated in the quote
3. Offers should be made via email

To: Land O’Lakes Venture37, Rwanda Orora Wihaze

Golden Plaza, Kacyiru – Gasabo, KG 546, Street 1, Kigali, Rwanda.

Attn: Procurement Team

Email:  Procurement.CDP@landolakes.com

1. Quotation should consist of:

• Your offer;
• Copy of this RFQ and the specifications (Annex 1) duly signed; and
• Complete technical literature for diary equipments quoted, including specifications, instructions, and any other important details about the product.
• Business registration certificate

16) Expenses relating to submission of quotation

Issuance of this RFQ in no way obligates Land O’Lakes Venture37 Cooperative Development Activity (CD4) to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid. All preparation and submission costs are at the bidder’s expense.

Annex 1: Specifications