Finance and
Procurement Associate
Location: Mwanza, Tanzania
DESCRIPTION
The Touch Foundation is a secular non-profit organization committed to
improving the health of the Tanzanian people by strengthening their health
system across the different levels of care, from tertiary hospital down to
village-level facilities. We expand our impact across Tanzania by sha
ring our
on-the-ground experience and acquired knowledge with the local and
international public health community.
Based in Mwanza, we
strengthen the Tanzanian health system through Treat & Train, an integrated
healthcare and education network in the Lake Zone of Tanzania. Treat &
Train supports the education of health professionals across several cadres
(e.g. MD, nurses, lab technicians, pharmacists, MPH), and optimizes processes
and improves resource-sharing across facilities at the different levels of the
system, promoting efficiency in a resource-constrained setting.
We pride ourselves
in applying rigorous problem solving to design initiatives that are high
impact, sustainable, and scalable in the long run. We deploy our initiatives on
the ground by developing extensive collaborations with local partner
organizations and enabling them to play a central role in program implementation,
thus creating cost-effective and sustainable solutions embedded within the
existing health system. Today, Touch’s key in-country partners range from
tertiary facilities (i.e., the country’s second largest referral hospital
serving 17 million Tanzanians and the third largest medical university
graduating 500 new health care professionals per year), to lower-level health
facilities such as regional and district hospitals. We closely collaborate with
key departments within the Ministry of Health and Social Welfare to ensure that
our programs are aligned with the country long-term health sector strategy.
In addition, we work
hand in hand with numerous international organizations such as McKinsey &
Company, the World Health Organization, Vodafone Foundation, Bristol-Myers
Squibb Foundation, the Peace Corps, Weill Cornell and Baylor College of
Medicine, to ensure that our efforts combine the best of private and public
sector approaches and expertise.
At Touch, you will
join a team of highly mission-driven professionals with diverse backgrounds and
experiences, ranging from management consulting to clinical medicine. You will
work closely with team members across all levels and functions, becoming an
integral part of our commitment to improving the population health in Tanzania.
For more information
about Touch Foundation, please visit our website www.touchfoundation.org.
We are seeking a
Finance and Procurement Associate to play a key role in the financial,
accounting and procurement operations of the organization in Tanzania.
ESSENTIAL JOB
FUNCTIONS
Working with the Program Manager for Finance, the Chief Financial Officer and
members of the program team, the Finance and Procurement Associate will support
Touch finance and operations in Tanzania by handling day-to-day accounts
payable, banking and procurement activity and by supporting the implementation
of Touch’s improved financial and procurement systems. The Finance and
Procurement Associate will also be responsible for aspects of Touch’s
facilities management and some administrative tasks, and will report to the
Program Manager, Finance.
RESPONSIBILITIES AND
TASKS
Financial
• Assist with the on-going development and enhancement of internal finance
processes and systems
• Support all banking processes (including mobile banking), including bank
account reconciliations, petty cash management, bank visits, and bank account
representative relationship management
Bookkeeping and
Accounting
• Coordinate A/P processes, including monitoring the accounts payable,
preparing checks for payment, collecting outstanding invoices, receipts and
other backup, maintaining files and handling other A/P related functions as
needed
• Resolve purchase order questions and payment discrepancies and ensuring
credit is received for outstanding memos
• Receive and verify expense reports and advance requests, analyzing invoices
and expense reports
• Ensure that adequate documentation exists for all accounting transactions,
that all accounting transactions are processed following Touch’s accounting
guidelines and that documentation is filed and stored in an appropriate manner
• Record basic bookkeeping entries, ensuring for accuracy
• Assist in the preparation of schedules and selections for review during
audits
• Other bookkeeping and financial analysis tasks as required
Procurement
• Assist with the upgrading of the procurement system
• Procure goods and services, ensuring that all purchases are procured in line
with current procurement policies and procedures
• Compare prices quotes, specifications, and delivery dates
• Coordinate purchase, transfer and delivery of procured items and services and
ensure that all activity is in line with purchase order
• Manage VAT exemption process
Facilities
Management
• Maintain the guest accommodations log book
• Oversee petty cash funds for the management of guest accommodations
• Maintain office supplies
• Provide oversight of house staff
• Other duties in support of team as required
QUALIFICATIONS OF
SUCCESSFUL CANDIDATE
Knowledge,
Education and Experience
• Masters degree in accounting, finance, or business administration and/or
professional accounting qualification preferred.
• At least 3 years of relevant professional experience required
• Demonstrated experience in financial management, accounting and bookkeeping
• Strong procurement experience, including costing and pricing of goods and/or
services
• Experience in data collection and management for financial management
• Experience working in a not for profit and a USAID-funded organization
preferred
• Good judgment and discretion to represent the Touch Foundation in a highly
professional manner, as well as respect for local culture
Skills
• Strong analytical, organizational and problem solving skills
• Excellent attention to detail
• Good working knowledge of financial management information systems, including
general controls and processes
• Ability to respond to shifting needs with flexibility while maintaining a
positive approach and sense of humor
• Excellent analytical and reporting skills including a good working knowledge
of MS Excel, and a range of financial software packages
• A problem-solving approach to challenging situations
• Excellent written and oral communication skills
• Solid relationship-building skills: ability to interface with external
constituents
• Ability to proactively work independently and as an effective team member
• Comfort with managing multiple assignments in a dynamic context
• Capacity to contact and interact openly, honestly, and professionally with
individuals in a culturally appropriate manner
TO APPLY
Qualified applicants shall submit their CV, including contact details for 3
references, and a covering letter explaining why you are best suited for the
position before the close of business on 15th August.
Applications should
be sent via e-mail to touch_foundation_jobs@mckinsey.com, stating the position
being applied for in the subject line. Only short-listed candidates will be
contacted.