Data Entry Assistant
Purpose:
The Data Entry Assistant is primarily responsible for ensuring that there is a continuous, correct, accurate and complete processing of all staff and cash data of WCH Uganda country office and field offices.
He/She ensures that all cash and staff data is correctly processed and filed away for proper institutional memory This will include processing cash data related to accounts and HR staff data in the HRIS and filing.
Reports to: The External Liaison Officer reports to the Human Resources Coordinator.
The Data Entry Assistant supports the finance /accounts in accurate processing of cash transactions.
Essential functional relations:
Control officer and Finance Officer Key result areas:
• Human Resource data processing and management
• Maintains the online staff data base by ensuring the HRIS is continuously updated with any changes in staff data and that all data related to new and existing staff is in the system.
• Maintains hardcopies of staff files through continuous filing of any staff related documents and update of a staff file checklist, as well as a proper filing system.
• Under the supervision of the HRCo prepares the monthly payrolls for all national staff.
• Under the supervision of the HRCo ensures and keeps record of all international staff visa, work permits and travel permits validity.
• Process and renew of international staff and visitors’ visas and work permits in a timely manner.
Finance/Accounting data processing and management
• Process all cash transactions in SAGE. This will involve input of all the entries to SAGE and ensure that all entries from upcountry input.
• Maintains the Kampala office Petty cash ensuring adherence^the petty cash disbursement, guidelines and regulations of WCH.
• Process all bank transactions in SAGE.
• Any other duties as assigned by the Human Resources Coordinator.
Requirements:
Knowledge
• Bachelors in Business Administration. Accounting, similar relevant.
• Knowledge of accounting packages.
• Knowledge of computer packages like Ms Word, Ms Excel, Ms Access
Experience
• At least 2 years of practical experience in relevant field, with hands on in involvement and knowledge of accounting packages.
• Experience of working with any database preferably an HRIS is and added advantage.
• Desirable experience in working with SAGE but not mandatory
• Experience in data processing and management.
Skills:
• Essential computer skills in MS Word. MS Excel. MS Access. MS Power point.
• Ability to effectively use a computer and have a typing speed
• Fluent in English;
• Good communication, problem solving and analytical skills Attitude
• Team player to be able to be a member of a team,
• Has a flexible approach to multiple tasks in a fast paced environment
• Ability to work with a high degree of professionalism.
• Accurate, consistent and transparent.
How to apply:
Full Job Description is available from WarChild Holland. Candidates who meet the minimum requirements can apply by sending a motivation letter and current CV by email to: kampala.office@warchild.nl. Please do not include certificates. Only short-listed candidates will be contacted
