secondarily to the Deputy Director, Implementation, the Program Specialist
provides project management and operational support for one or more ICAP
country offices in support of donor funded program activities. The Program
Specialist works with senior staff in the country program to ensure compliance
with donor/sponsor requirements and to facilitate communication
with
donors/sponsors and ICAP-New York (NY) staff. The Program Specialist assists
senior staff in the management of country office operations, including support
in general financial and operational management, as well as with program
planning and documentation of program achievements and reporting. The Program
Specialist coordinates the interaction between the ICAP NY staff and in-country
counterparts; ensures that in-country program/technical and financial/administrative
staff have information required to facilitate both project-related
decision-making and ICAP’s ability to meet donor/sponsor requirements and
expectations. The Program Specialist supports in-country staff to develop
programmatic and financial reports that are of high quality and are prepared in
a manner that meets donor/sponsor requirements. The Program Specialist supports
in-country senior management in the development and implementation of
management systems to help achieve financial, administrative, and programmatic
goals.
employee of the ICAP in Malawi office with a competitive salary and benefits
package.
- In collaboration with in-country leadership,
supports and contributes in the strategic planning and work plan
development and monitoring process for ICAP country programs, including
participation in country program meetings and retreats - Supports the development and implementation of
management systems for country projects to achieve financial,
administrative and programmatic goals and targets, including planning and
monitoring program implementation and program budgets/expenditures - Works closely with country staff and ICAP NY
teams in the development of award budgets, including budget modifications - Facilitates identification and coordination of
appropriate technical inputs from ICAP NY into program planning - Supports development and submission of required
grant-related actions, including requests for prior approval for
procurement of equipment, consultants and sub-agreements to ensure they
meet donor and ICAP/CU requirements - Serves as a liaison with staff from
donors/sponsors regarding expenditures and grant actions when requested by
Country Director or Senior Implementation Director - Facilitates communication between NY-based ICAP
leadership and counterparts in country programs via regular phone
conferences and/or face-to-face meetings. Maintains regular communications
with NY via e-mail or telephone to identify and discuss program issues,
challenges, and solutions to the implementation of program activities - Facilitates information flow between
technical/program and finance/administrative staff in-country to ensure
country operations support program and donor requirements, and are in
compliance with ICAP SOP - Coordinates the provision of technical assistance
to designated country programs - Supports and coordinates, when required, the
development and presentation of high quality quarterly and annual progress
and financial reports to government partners and other requesting entities - Participates in the preparation of technical
presentations, manuscripts and other communications. Addresses queries or
requests for reports or information from senior management and
donors/sponsors - Supports and coordinates training programs for
in-country ICAP staff on Columbia University’s Policies and Procedures,
ICAP Standard Operating Procedures ( SOPs) and the USG/other donor-
related rules and regulations - Liaises with ICAP-NY Human Resources in support
of the recruitment efforts of international hires (CU and locally hired
international staff) and other senior country program staff and to address
local human resources issues - Contributes to the development and management of
sub-agreement awards - Supports new business development by assisting in
the development of proposals in response to requests for applications (
RFAs) - Performs other related duties as directed
- Master’s Degree in Public Health or related
discipline
Qualifications
- Minimum three (3) years of experience working in
public health program development, implementation and monitoring of
international health programs, preferably in program areas directly
related to HIV, malaria or tuberculosis control and prevention programs.
Experience in-country positions preferred - Direct experience in budgeting, financial
management, operations and logistics associated with donor/sponsor-supported
international public health programs - Specific experience working with U.S. government
( USG)-funded public health programs supported through grants, cooperative
agreements and/or contracts (e.g., CDC, USAID) and working knowledge of
USG rules and regulations - Excellent oral/written communications,
interpersonal, organizational, and computer skills - Excellent analytical and quantitative skills;
interpersonal and communication skills with demonstrated experience
operating in highly complex business environments; and advanced computer
skills including Microsoft Office suite - Demonstrated experience working in a team-based
environment, in exercising independent judgment and decision making and
working with minimum supervision and direction within broad established
guidelines - Competency and demonstrated experience in public
speaking in order to present information to audiences of all sizes
representing varied levels of technical expertise
- Prior supervisory and/or management experience
within an international assistance organization
- Requires two (2) to four (4) trips annually to
ICAP NY headquarters with each trip lasting seven (7) to fourteen (14)
days - Requires periodic travel within country or the
immediate region with some trips requiring overnight stays - Frequent travel to Zimbabwe
icap-jobs-malawi@columbia.edu
Malawi” in the subject line
on line. Only short listed applicants will be contacted.
affirmative action employer. It does not discriminate against employees or
applicants for employment on the basis of race, color, sex, gender, religion,
creed, national and ethnic origin, age, citizenship, status as a perceived or
actual victim of domestic violence, disability, marital status, sexual orientation,
status as a Vietnam era or disabled veteran, or any other legally protected
status.