International Center for AIDS Care and Treatment Programs (ICAP) ,Program Specialist Job Vacancy in Malawi

with
donors/sponsors and ICAP-New York (NY) staff. The Program Specialist assists
senior staff in the management of country office operations, including support
in general financial and operational management, as well as with program
planning and documentation of program achievements and reporting. The Program
Specialist coordinates the interaction between the ICAP NY staff and in-country
counterparts; ensures that in-country program/technical and financial/administrative
staff have information required to facilitate both project-related
decision-making and ICAP’s ability to meet donor/sponsor requirements and
expectations. The Program Specialist supports in-country staff to develop
programmatic and financial reports that are of high quality and are prepared in
a manner that meets donor/sponsor requirements. The Program Specialist supports
in-country senior management in the development and implementation of
management systems to help achieve financial, administrative, and programmatic
goals.

• In collaboration with in-country leadership,
  supports and contributes in the strategic planning and work plan
  development and monitoring process for ICAP country programs, including
  participation in country program meetings and retreats
• Supports the development and implementation of
  management systems for country projects to achieve financial,
  administrative and programmatic goals and targets, including planning and
  monitoring program implementation and program budgets/expenditures
• Works closely with country staff and ICAP NY
  teams in the development of award budgets, including budget modifications
• Facilitates identification and coordination of
  appropriate technical inputs from ICAP NY into program planning
• Supports development and submission of required
  grant-related actions, including requests for prior approval for
  procurement of equipment, consultants and sub-agreements to ensure they
  meet donor and ICAP/CU requirements
• Serves as a liaison with staff from
  donors/sponsors regarding expenditures and grant actions when requested by
  Country Director or Senior Implementation Director
• Facilitates communication between NY-based ICAP
  leadership and counterparts in country programs via regular phone
  conferences and/or face-to-face meetings. Maintains regular communications
  with NY via e-mail or telephone to identify and discuss program issues,
  challenges, and solutions to the implementation of program activities
• Facilitates information flow between
  technical/program and finance/administrative staff in-country to ensure
  country operations support program and donor requirements, and are in
  compliance with ICAP SOP
• Coordinates the provision of technical assistance
  to designated country programs
• Supports and coordinates, when required, the
  development and presentation of high quality quarterly and annual progress
  and financial reports to government partners and other requesting entities
• Participates in the preparation of technical
  presentations, manuscripts and other communications. Addresses queries or
  requests for reports or information from senior management and
  donors/sponsors
• Supports and coordinates training programs for
  in-country ICAP staff on Columbia University’s Policies and Procedures,
  ICAP Standard Operating Procedures ( SOPs) and the USG/other donor-
  related rules and regulations
• Liaises with ICAP-NY Human Resources in support
  of the recruitment efforts of international hires (CU and locally hired
  international staff) and other senior country program staff and to address
  local human resources issues
• Contributes to the development and management of
  sub-agreement awards
• Supports new business development by assisting in
  the development of proposals in response to requests for applications (
  RFAs)
• Performs other related duties as directed

• Master’s Degree in Public Health or related
  discipline

• Minimum three (3) years of experience working in
  public health program development, implementation and monitoring of
  international health programs, preferably in program areas directly
  related to HIV, malaria or tuberculosis control and prevention programs.
  Experience in-country positions preferred
• Direct experience in budgeting, financial
  management, operations and logistics associated with donor/sponsor-supported
  international public health programs
• Specific experience working with U.S. government
  ( USG)-funded public health programs supported through grants, cooperative
  agreements and/or contracts (e.g., CDC, USAID) and working knowledge of
  USG rules and regulations
• Excellent oral/written communications,
  interpersonal, organizational, and computer skills
• Excellent analytical and quantitative skills;
  interpersonal and communication skills with demonstrated experience
  operating in highly complex business environments; and advanced computer
  skills including Microsoft Office suite
• Demonstrated experience working in a team-based
  environment, in exercising independent judgment and decision making and
  working with minimum supervision and direction within broad established
  guidelines
• Competency and demonstrated experience in public
  speaking in order to present information to audiences of all sizes
  representing varied levels of technical expertise

• Prior supervisory and/or management experience
  within an international assistance organization

• Requires two (2) to four (4) trips annually to
  ICAP NY headquarters with each trip lasting seven (7) to fourteen (14)
  days
• Requires periodic travel within country or the
  immediate region with some trips requiring overnight stays
• Frequent travel to Zimbabwe