Chemonics International,Director of Compliance Jobs in Rwanda

Project Overview

Soma Umenye will work to improve reading outcomes in
Kinyarwanda for at least 1 million children in public and government-aided
schools in Rwanda
by the end of Grade 3. Specifically, Soma
Umenye will target all children in Grades 1-3 attending public and
government-aided schools nationwide and ensure that at least 70 percent of
students are able to read grade-level text with fluency and comprehension by
the end of Grade 3.

Principal Duties and
Responsibilities

Establish procedures and
tools that ensure compliance

Ensure compliance with USAID policies and regulations;
Establish standards and procedures to ensure that the
compliance programs throughout the project are effective and efficient in
preventing, detecting, identifying, and correcting noncompliance with
applicable rules and regulations;
Ensure compliance with Chemonics’ organizational
policies, procedures, and internal controls; and recommend improvements
and best practices.
Ensure that project procurement systems and USAID
approval, waiver, and other regulatory compliance processes are in place.
Ensure that proper accounting procedures and
documentation are in place to control petty cash.
Develop key management systems in association with PMU
and support departments and monitor the introduction of the systems.
Specifically, the systems will include annual project planning and
budgeting, grants management, financial management, record keeping
systems, project reporting, property and technical procurement systems,
personnel management, and inventory control.
Develop and/or disseminate latest field accounting and
compliance policies, regulations, standards and tools. Ensure due
diligence to ensure that funds are not being diverted from their
development purpose outlined in the contract and are not vulnerable to
corruption, extortion or otherwise benefitting malign groups.
Perform periodic review of field office policy manual
and make recommendations on strengthening financial policies and
procedures and establishing weekly and monthly schedules of financial
tasks to improve accounting personnel time management and workflow.
Supervise the development and maintenance of a filing system
in electronic and hard copy format for technical, financial, and
administrative documents.
Ensure Chemonics’ compliance with local labor laws and
practices

Review project financial,
procurement, and personnel documents to ensure compliance

Oversee strategic activities fund (SAF) and support SAF
Advisor, including ensuring compliance with USAID regulations and
policies.
Review accounting files, including local subcontractors’
files, to ensure that appropriate back-up documentation exists for all
transactions, including procurement requests, timesheets, approvals, bids,
invoices and receipts.
Review checking account procedures, and ensure
reconciliation between the accounting system and the bank statements.
Reconcile accounts payable, receivable, bank accounts and petty cash.
Assure that all receipts and invoices are originals, and are properly
filed according to transaction dates.
Review checking account procedures, and ensure
reconciliation between the accounting system and the bank statements.
Reconcile accounts payable, receivable, bank accounts and petty cash.
Assure that all receipts and invoices are originals, and are properly
filed according to transaction dates.
Ensure that transactions are coded correctly and entered
into the electronic accounting file on a timely manner.
Ensure that pending accounts receivables have been
collected and that payables have been paid on a timely manner.
Review the allowances paid from the field office to
ensure compliance with USAID regulations.
Conduct independent market rate verification of invoices
submitted by staff, grantees, and subcontractors.
Review the project personnel files to ensure minimum
required documentation is included in the files. Ensure that due
diligence has been conducted in verifying previous salary, education, and
references compensation.
Conduct spot checks of the physical inventory tracker to
ensure that non expendable items are tagged and tracked correctly.
Ensure that inventory on the tracker against inventory
purchasing records from ABACUS has been reconciled.

Oversee financial and
procurement transactions

Provide oversight of compliance and financial,
procurement, administrative, budget, and personnel management in the Field
Office (FO).
Work closely with the home office project management
unit (PMU) in the overall financial management of the contract,
maintaining necessary tools in order to keep COP, other FO managers, and
the HO apprised of the overall financial status of the project.
Perform any other task assigned by the COP that is
consistent with the overall nature of the project. Serve as the
acting COP as directed.
Job Qualifications

Demonstrated knowledge of USG/USAID regulations,
policies and compliance requirements related to international assistance
programs, and Chemonics rules, procedures, policies, and systems.
Demonstrated ability to lead and inspire a
multi-disciplinary team to the identification and achievement of contract
results;
At least three years’ experience managing the financial
and administrative aspects of large USAID projects while working for
Chemonics.
At least three years working with USAID regulations and
management systems.
At least three years’ experience overseeing financial,
compliance, human resources, and subcontracting procedures for USAID
projects.
Experience in project management, including procurement,
budget development, accounting, and subcontract management as it pertains
to the Soma Umenye project.
Proven success working in team environment with program
and technical staff.
Proven ability to supervise, mentor, and support local
and expatriate staff.
Strong computer spreadsheet/word processing skills
including advanced budgeting skills.
Excellent interpersonal and communication skills in
English.