Job
Title: Field Operations Manager
Title: Field Operations Manager
Organisation: Concern Worldwide
Duty Station: Uganda
Reports to:
Health & Nutrition (H&N) Director
Health & Nutrition (H&N) Director
About Us:
Concern Worldwide is an international
non-go
non-go
vernmental, humanitarian organisation dedicated to the reduction of
suffering and working towards the ultimate elimination of extreme poverty in
the world’s poorest countries. Our mission is to help people living in extreme
poverty achieve major improvements in their lives which last and spread without
on-going support from Concern.
Job Summary: The Field Operations Manager will be responsible for
ensuring smooth operations in Karamoja in support of programme objectives by
leading and managing Logistics, Finance, ICT, Stores, HR, Administration,
Security and liaison with local authorities.
ensuring smooth operations in Karamoja in support of programme objectives by
leading and managing Logistics, Finance, ICT, Stores, HR, Administration,
Security and liaison with local authorities.
Key Duties and Responsibilities:
Team Management and Compliance:
- Line manage the HR and Admin
Officer, Procurement officer, Finance Officer, IT Assistant and Transport
Assistant and indirectly manage all support staff in Karamoja - Ensure Concern’s systems policies,
Standard Operating Procedures, donor policies and applicable local
regulations are understood and complied with at all times. - Work closely with Systems Director
(SD) and Country Financial Controller to mitigate fraud, conflict of
interest and ensure accountability - Visit, assess and support field
sites to ensure operational systems are maximized
Financial Management:
- Assist the Finance Officer in
ensuring that financial records are properly maintained, monthly accounts
and financial returns including monthly cash flows are produced and
submitted in an accurate and timely fashion to Finance Kampala within
agreed deadlines, that operational advances are managed appropriately so
that they are liquidated promptly, and properly accounted for.
Logistics Management:
- Ensure that transparent and
accountable procurement systems are in place, with appropriate controls
and that policies are being followed, manage relationships with key
vendors, and ensures procurement activities are properly and fully
documented. - Conduct regular prequalification
of suppliers and service providers. - Oversee and implement Concern
standard warehouse/stores management procedures and monitoring stock
levels and advise on appropriate stocking to meet project demands. - Support programme managers in
development of distribution plans and distribution of project goods/items - Implement Concern Fleet Management
policy and oversee the proper control and operation of the fleet including
ensuring weekly transport plans are submitted and consolidated.
HR and Administration Management:
- Oversee facility and assets
management; ensuring that security standards are maintained at all
premises. - Ensure that effective and
efficient HR and administrative systems are in place in line with Concern’s
policies - Ensure core Concern policies
including the Programme Participant Protection Policy (P4) and Code of
Conduct are upheld by all members of the team, ensuring all staff and
partners are well informed and trained on the various policies and report
actual or suspected cases of breaches to the CMT for action
IT & Communications:
- Ensure all appropriate IT
equipment and infrastructure is in place, well-maintained, safeguarded,
and properly functioning, and that staff are properly trained on all IT
related procedures. - Security
- Serve as the primary security
liaison for Karamoja, manage day to day security and update the H&N
Director and the SD on any changes to the security situation in the
location - Participate in review and
development of Security Management plans and ensure operations and
programme teams are kept informed of security risks and developments
Qualifications, Skills and Experience:
- The applicants for the Concern
Worldwide Field Operations Manager job opportunity should possess a BA/BS
in Business Administration, HR, Supply Chain management or any other
relevant discipline. - A minimum of five years of
relevant field experience managing administration, procurement, logistics,
and HR systems with humanitarian NGOs. Two years supervisory experience. - Good knowledge of donor rules e.g.
USAID, EU etc. - Excellent computer and
communication skills - Leadership qualities, personnel
and team management including mediation and conflict resolution
How to Apply:
All suitably qualified and interested
candidates should send their applications and updated CVs (max 4 pages) with
day time phone contacts, names and addresses of three (3) professional referees
via email to resourcingug@concern.net with the job title as the subject of
email or address hard copies to: The Human Resources Department, Concern
Worldwide Uganda, P.O. Box 6599, Kampala. Uganda.
candidates should send their applications and updated CVs (max 4 pages) with
day time phone contacts, names and addresses of three (3) professional referees
via email to resourcingug@concern.net with the job title as the subject of
email or address hard copies to: The Human Resources Department, Concern
Worldwide Uganda, P.O. Box 6599, Kampala. Uganda.
Deadline: 15th July 2016 by 5:00pm