Job
description
description
The International Rescue Committee (IRC) responds
to the world’s worst humanitarian crises and helps people to survive and
rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC
offers lifesaving care and life-changing assistance to refugees forced to flee
from war or disaster. At work today in over 40 countries and 22 U.S. cities, we
restore safety, dignity and hope to millions who are uprooted and struggling to
endure. The IRC leads the way from harm to home.
to the world’s worst humanitarian crises and helps people to survive and
rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC
offers lifesaving care and life-changing assistance to refugees forced to flee
from war or disaster. At work today in over 40 countries and 22 U.S. cities, we
restore safety, dignity and hope to millions who are uprooted and struggling to
endure. The IRC leads the way from harm to home.
IRC entered Nigeria in October 2012 in response to
a widespread flood disaster. IRC’s Emergency Response Team, with local partner
CISCOPE (Civil Society Coalition for Poverty Eradication), implemented a
project to support livelihoods and improve WASH in Kogi State from February to
May 2013. This was followed by a 3-month nutrition and food security program in
the same location from October 2013 to January 2014. IRC is now initiating
programming in Adamawa State. The current project addresses malnutrition and
associated health concerns among conflict-affected children in four districts.
To support this project, IRC is opening offices in Yola and Mubi.
a widespread flood disaster. IRC’s Emergency Response Team, with local partner
CISCOPE (Civil Society Coalition for Poverty Eradication), implemented a
project to support livelihoods and improve WASH in Kogi State from February to
May 2013. This was followed by a 3-month nutrition and food security program in
the same location from October 2013 to January 2014. IRC is now initiating
programming in Adamawa State. The current project addresses malnutrition and
associated health concerns among conflict-affected children in four districts.
To support this project, IRC is opening offices in Yola and Mubi.
SCOPE OF WORK:
The Operations Coordinator (OpsCo) is a key staff position on the IRC Nigeria
team. OpsCo oversees critical support functions and represents the organization
at the state level. The OpsCo is responsible to ensure that all the necessary
systems, policies and procedures are up-t-date, rolled out, understood and
implemented in all locations.
The Operations Coordinator (OpsCo) is a key staff position on the IRC Nigeria
team. OpsCo oversees critical support functions and represents the organization
at the state level. The OpsCo is responsible to ensure that all the necessary
systems, policies and procedures are up-t-date, rolled out, understood and
implemented in all locations.
RELATIONSHIPS:
The OpsCo is a member of the country senior management team, reports to the
Country Director and supervises the Mubi Field Coordinator and support staff in
Yola. The OpsCo will travel 50% to field sites.
The OpsCo is a member of the country senior management team, reports to the
Country Director and supervises the Mubi Field Coordinator and support staff in
Yola. The OpsCo will travel 50% to field sites.
RESPONSIBILITIES:
- Representation
- Represent IRC Nigeria in Adamawa State.
Establish and maintain effective, professional, senior level relationships
with the host government, program partners, national and international
NGOs and UN agencies. - Develop a sound understanding of the IRC’s
programs such that the OpsCo may act in the stead of the CD when delegated
to do so. - Policies, Procedures and Coordination
- Ensure functional operational support is in
place in all sites to achieve results across program sectors. - Implement IRC global operational policies.
Review IRC SS operational policy manuals, devise a plan for updating them
and ensure their consistent enforcement. Identify operational policy voids
and develop new policies as needed. - Ensure compliance with IRC and donor
regulations with regard to supply chain functions. - Develop an annual operations plan with regular
follow up. - Serve as a focal point and maintain
communication with HQ operations staff, DRDO and Regional Security
Adviser. - Coordinate across operations units, across
field sites and with programs and finance departments. - Supervise the Field Coordinator through
regular visits and remote support. - Ensure that IRC’s field office monitoring and
control standards are met. - Budget & Finance
- Produce content for new budgets covering
operational requirements and provide advice on procurement related
budgeting, including a capital equipment replacement plan. - Maintain close working relations with the
Finance Controller to ensure full and coordinated support to operations. - Oversee grant operations budget lines.
- Administration and Human Resources
- Ensure that operations staff have annual
performance plans and evaluations - Review national staff salaries and benefits
and recommend adjustments when needed - Work with the HQ Human Resources Department in
implementing the global HRIS - Identify operations staff knowledge areas that
require strengthening and provide the appropriate training. - Logistics/IT
- Verify that country logistics policies are
appropriate, documented, disseminated and required monitoring processes
are effective. - Assist logistics staff in working effectively
with other units to improve planning and resource utilization. - Undertake periodic system reviews of
procurement, vehicle & fuel, asset, warehouse/inventory, suppliers and
vendor contracts and communication systems to identify areas for
improvement and compliance with IRC policy. - Ensure key/routine reports, (PO/PR tracking,
fuel consumption, procurement plans) are prepared and communicated. - In collaboration with the IT department ensure
IT systems support Internet communication throughout the country program.
Security
- Serve as security focal point for the country
program by attending meetings and gathering and disseminating relevant information.
- Ensure that the Security Management Plan and
SOP’s are regularly updated. - Support CD in troubleshooting specific
security incidents.. - Provide management support and oversight in
implementing security policies and procedures. Ensure staff are trained in
basic security procedures. - Ensure office and residential locations are
safe and secure.
Other
- Other relevant duties as assigned, including:
Participation in IRC initiatives, task-forces, committees, and strategic
planning processes.
REQUIREMENTS:
- Education
- Masters degree in a relevant field.
- Supply chain / logistics qualifications highly
desirable - Experience
- 5 years experience managing an operations team
supporting multi-sector humanitarian programming within an international
NGO in a cross-cultural setting. - Working knowledge of US, European and UN donor
regulations regarding supply chain functions. - IRC and Africa experience desirable
Skills
- Able to work in a high-pressure situation,
solve problems and resolve conflicts. - Able to independently organize work,
prioritize tasks and manage time. - Strong interpersonal skills, able to coach and
support others - Self-motivated, honest, highly responsible,
and punctual. - Excellent verbal and written communication
skills, fluent in written and spoken English
WORK ENVIRONMENT:
- Security: Yola is Security Level 2 – yellow.
The program site in northern Adamawa State is Security Level 3 – orange;
field travel to this site is subject to defined security protocols.
How to apply
Please click here to apply
Application deadline: March 7, 2014
