There is nothing more hazardous for your office than an outdated security system. Often, people install security systems in their workplaces, but don’t schedule regular maintenance, and sometimes these systems are not even properly functional. Or they’re simply so outdated that robbers can break and enter without letting any alarms ring. To prevent such a mishap, you need to install security systems in your office building that are up-to-date and are not easy to manipulate. This article will highlight the ways in which you can improve your office’s security system.
Install Fencing and A Gate
Unless your office is situated in a commercial building that offers security as part of the lease, you need to install proper physical barricades that can serve as the first line of defence. Think about installing a tall and heavy iron gate as well as fencing all around your office building to protect it from any unwanted intruders. The gate should have a biometric lock that only office staff and authorized personnel can open.
Electronic Access System
The access system of your office building should not just be limited to the main entry gate. You should ideally invest in commercial access control systems that cover the entire building and all the rooms in it. The biggest advantage of a biometric system is that nobody on the staff must carry keys. Moreover, it is easy for keys to get stolen or lost and fall into the wrong hands. You will be eliminating this risk by installing biometric access locks.
Hire Security Guards
Regardless of how functional your current security system is, you need to invest in hiring licensed security guards or at least one of them. The main advantage of having a security guard in the vicinity is that a) it serves as a deterrent towards anybody planning to rob, and b) in case of an intruder or a criminal, you can have them removed by the security guard without having to wait for the police. Having a security guard also increases the chances of preventing attacks and violence.
CCTV Surveillance Cameras
Installing CCTV surveillance cameras is crucial. It helps you keep a record of who entered the office building, as well as keep an eye on intruders trying to break and enter from any direction. State-of-the-art CCTV cameras now available in the market detect threats in real-time and send a notification to the linked device. It can help you remain aware of and avoid any imminent threats to your office building.
Security Alarms and Lights System
Another helpful system to install is audio and visual alarms that go off in the event of unauthorized access. If your office building is large, the presence of intruders or violent attackers in one corner of the building can quickly make everybody in the building aware of their presence due to alarms going off. This way, they can prepare to protect themselves. Outside the building in the parking space, you should install motion-activated lights that automatically make you aware of an intruder while they are still on the periphery of your office.
Prepare Against Cyber Attacks
If you have a hybrid work structure at your workplace, people could be working from their professional computer systems as well as personal laptops at home. For this reason, you must install a good antivirus on all your office computers. Regularly have an IT company look at the firewalls, your antivirus systems, and other software to detect any malware or Trojan software. Enable two-factor authentication in your office account for an added layer of security. If you have sensitive data lying in storage, use encryption to make sure it remains safe.
Document Handling
Take extra care when processing or disposing of digital as well as physical documents. Invest in a document shredder, which should be present in your documentation vault. Add a secure lock on the vault and only give access to relevant people. Have a “clear desk” policy at your workplace where the staff have to ensure that by the end of the day, all the sensitive documentation is safely stored, or every sensitive document that is no longer needed has been shredded or digitally destroyed.
Conclusion
Investing in these security measures might sound a bit over the top. Still, it can protect you from several liability suits that can arise in the future due to accidents and mishandling of sensitive information. These security measures do incur a cost, but they also save you from losing thousands of dollars due to accidents, robberies and unwanted lawsuits.
Sources:
https://www.freeofficefinder.com/article/ways-to-enhance-security-in-an-office-building
