The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.The Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the national demining authorities in coordinating Mine Action activities in South Sudan.The program has been coordinating and providing quality assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, emergency mitigation measures for improperly stored small arms and ammunition (SAA) (as required), Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, entry point control using Explosive Detection Dogs (EDD) and data management.
- CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
- QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
Under the overall management of the UNMAS Programme Manager, the National Support Officer (NSSO) will report directly to the International Support Services Officer and will be responsible for providing support and coordination of the programme’s support functions that includes Finance, HR/Admin, Procurement and Logistics/Assets sections. S/he will work closely with the International Support Service Officer and liaise with Entebbe Support Office (ESO), mission and other internal/external partners. The incumbent may be required to travel to the UNMAS field locations including but not limited to Wau, Bentiu, Bor and Malakal.
- Provide support to the Procurement Specialist in the provision of efficient procurement and oversight of the support team focusing on achievement of the following results:
- Coordinate thee development, regular reviews and approval of the procurement plan and its amendments in collaboration with the Procurement Section head and ISSO.
- Consolidate and ensure submission of quarterly procurement plans presented and approved by the last month of each previous reporting quarter.
- Assist in the development of procurement process maps and ensure these are adhered to.
- Provide support in implementation of a procurement management system in relation to planning, administering and monitoring of procurement processes.
- Monitor efficient implementation of a local and regional vendor database and use of the system to regularly update, evaluate and monitor the performance of service providers and vendors.
- Ensure procurement case files are updated regularly and timely and in line with approved guidance.2. Provide support to the Fleet/Asset Manager in logistics and asset management services, focusing on achievement of the following results:
- Provide support in the implementation of a comprehensive logistics system and provide oversight in accordance with UNOPS policies and regulations.
- Provide input into the development and implementation of a coherent logistical supply system and the management of the movement of personnel and equipment into and within the duty station.
- Support in the oversight of the asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS policies and regulations.
- Provide assistance as needed in receipt and inspection and goods/services receipt process. Assist when required in the-bi -annual inventory checks, ensuring all assets are properly accounted for and that each movement is recorded.
- Ensures effective and accurate financial resources management and support to the ISSO focusing on achievement of the following results:
- Ensure the implementation of the finance management system in accordance with UNOPS Financial Rules and Regulations.
- Contribute to expenditure tracking and audit of financial resources and maintain proper record keeping for audit and other reporting purposes in accordance with UNOPS rules and guidelines.
- Monitor the project budget expenditures and provide advice to ISSO on the budget status, ensure that funds allocated are not exceeded or that additional funds are allocated when required; respond to queries on financial and administrative matters.
- Monitor Cash Flows on a regular basis with regards to the ongoing projects and financial agreements.
- Responsible for the management of Petty Cash and Operational Advances.
- Maintain and prepare Inter Agency Agreements, ensure these are reviewed and approved by the relevant authority prior signature.
- Manage efficient processing of payments including but not limited to vendors, personnel entitlements & staff accommodation.
- Provide support to the HR Officer to ensure efficient delivery of general office administration, human resources services focusing on achievement of the following results:
- Ensure the implementation of the human resource management system in accordance with UNOPS Rules and Regulations.
- Assist in monitoring compliance of time-bound activities such as performance management, leave management, contract management etc.
- Coordinate & monitor HR activities including programme training plans & records, staff lists, recruitment plans and ensure audit worthiness.
- Coordinate programme support activities in collaboration with section heads and escalate any issues to ISSO.
- Ensure proper record retention & access to internal files, templates, tools and instructions according to established filing structure and audit worthiness standards.
- Provide input to any relevant programme reports.
- Manage and coordinate with the UN Mission and the logistics officer on office repairs and maintenance requests.
- Provide guidance and capacity development to the local support services personnel.
- Attend OMT Finance working group meetings and admin working group as well as OMT meetings as needed.
- Support ISSO in reviewing and developing local SOP’s and Working Instructions (WIs) and provide recommendations for improvement.
- Serve as Officer In Charge (OiC) for other support functions and attend section meetings as required.
Impact of results
The effective and successful achievement of results by the NSSO directly impacts the efficient coordination & oversight of the support functions; Finance, HR/Admin, Procurement, Logistics and Assets management. These affect the programme’s overall readiness and capabilities to effectively deliver, develop and implement the UNMAS programmes’ activities.
- CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
- QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
Education
- Advanced University degree (Master’s or equivalent) combined with two (2) years’ of relevant experience OR
- A First level University degree (Bachelor’s or equivalent) combined with four (4) years’ of relevant experience is required.
Experience
- Relevant experience is defined as experience in programme support services in the area of procurement, logistics, finance, Human Resources or administration
- Experience using an ERP systems is desired.
- Experience using MS office software is required.
Language
- Fluency in English (speaking, writing and reading) is required.
- Knowledge of another UN official language is desired.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type: Local Individual Contractor Agreement
Contract level: LICA (ICS-9)
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
How to Apply
Interested candidates are required to Click Here to Apply
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Closing date: Saturday, 30 May 2020
