World Vision International, Executive Assistant Jobs Vacancy

rnance, strategic,
leadership and operational roles of the National Director (ND) of World Vision
Rwanda (WVR) in a way that enhances overall organizational effectiveness. In
this respect, the position shall be empowered to assist the ND in spearheading
WVR’s initiatives to streamline operations and improve internal control in the
following key areas.

1. Providing
   administrative management of the National Directors Office.
1. Manages
   National Director’s calendar
2. Monitors
   correspondence and covers responsibilities for the ND when he/she travels
   outside the office, such as responding to incoming correspondence
   (internally and externally), tracking responses and keeping the ND
   informed as necessary;
3. Travel
   arrangements and processing travel itineraries for the ND and Advisor
   Council members;
4. Monitors
   the ND’s budget expenditures,
5. Administering
   respective annual and other leaves of National Directors’direct reports
6. Preparing
   monthly status reports on all work plan activities (all ND’s direct
   report)
7. Prepare
   monthly management report to the EARO in consultative process with the
   key stakeholders
8. Coordinating
   groups for specific work objectives as assigned by the ND

1. Record
   Senior Leadership Team meetings
2. Track
   decisions made by the Senior Leadership Team (SLT) and monitor the
   implementation
3. Monitoring
   implementation of WVR’s leadership development plan.
4. Manage
   travel calendar of SLT and consult SLT on the coverage of all program
   areas
5. Manage
   SLT Dashboard (Recruitment, Event, Guest……)

1. Ensuring
   that new WV Partnership policies are owned, implemented and monitored by
   appropriate groups.
2. Developing
   recommendations (or options) for the ND (through a process with the key
   stakeholders) in regards to policy changes.
3. Support
   in Liason with P&C, and Finance Legal matters addressed to the ND and
   recommend to ND actions needed to address any identified gaps.

1. Provide
   support to the National Director in the preparation of national office
   operating plans and divisional strategic plans
2. Coordinate
   capacity building initiatives on governance for senior leadership
3. Recording
   WVR SLT meetings and Vision Fund Board development sessions and ensure
   follow-up on outstanding issues.
4. Prepare
   Vision Fund Board minutes and meetings and events
5. Facilitate
   NO peer review sessions
6. Monitoring
   the implementation of Peer Review recommendations and identify any gaps.

• Minimum
  of a Bachelor’s degree in business management and/or social sciences.
• At
  least five years’ experience working with senior management in executive
  support roles.
• Reasonable
  knowledge of key WVI Strategic initiatives and best practices, including
  AC policies
• Excellent
  Project, Information and Knowledge Management skills
• Exceptional
  coordination and networking skills.
• Strong
  ability to work without supervision, innovate, team-build and motivate
• Complete
  compatibility with WV’s mission, ethos, policies and core values