External Liaison Officer
Purpose: The External Liaison Officer is primarily responsible for representing the Kampala office front desk. He /She ensures the effective representation of Kampala office front desk and communication linkage of external and internal information so that information from external stakeholders is accurately and timely received.
Also assists the HR Coordinator in some operational tasks.
Reports to: The External Liaison Officer reports to the Human Resources Coordinator.
Essential functional relations include Management team. Programme Development Advisor – Advocacy & Communication. Logistics officer and Operations Support Manager.
Key result area’s:
• Manages the Kampala office Phone. This involves dissemination of calls to the end recipients within WCH Kampala office.
• Manages the WCH Uganda general email address by receiving all general emails, making replies after consultation form the HRCo and disseminating to any concerned persons.
• Assists the HRCo in communicating with prospective applicants for recruitment.
• Assists the HRCo in shortlisting CVs for recruitments.
• Maintains a central contact/address book for WCH Uganda country office.
• Perform secretarial duties and e mailings . for the Management Team
• Ensures accurate and up-to-date leave registration for Kampala office as a delegated task by the HRCo
• Under the supervision of the HRCo or Logistics Officer, assist in smooth dissemination of staff medical cards, medical application forms, accident claims etc.
• Coordinates the process of staff identity cards issuance and renewal
• Manages the WCHU Kampala office email (outlook) and send or forwards emails to the respective persons and as requested.
Requirements:
• Degree or Diploma in Administration, Office and Information management or Secretarial studies or relevant.
• Knowledge of computer packages like MS Outlook and Word. MS Excel, PowerPoint. Access.
• Good working knowledge and skill of MS Outlook and MS Word are mandatory.
Experience
• At least one year’s experience in administration and or secretarial related role and office management.
Skills:
• Good communication skills( verbal and written)
• Can easily interpret requests.
• Good typing speed.
• Fluency and eloquence in English. Attitude
• Team player to be able to be a member of a team;
• Has a flexible approach to multiple tasks in a fast paced environment Ability to work with a high degree of professionalism.
• Accurate, consistent and transparent
Based In Kampala at the Country office
Closing Date for Applications: 23rd December, 2011
Full Job Description is available from WarChild Holland.
How to apply:
Candidates who meet the minimum requirements can apply by sending a motivation letter and current CV by email to kampala.office@warchild.nl.
Please do not include certificates.
Only short-listed candidates will be contacted.
