Various
Districts, Rwanda
To Be Advised
Permanent
Full Time, 35 hours per week
Districts, Rwanda
To Be Advised
Permanent
Full Time, 35 hours per week
About
VSO
VSO
VSO
is the world’s leading development organisation that works through volunteers
to fight poverty. We are unique in the way we bring people together to share
their skills and experience, generate insights and i
is the world’s leading development organisation that works through volunteers
to fight poverty. We are unique in the way we bring people together to share
their skills and experience, generate insights and i
deas and, most of all, take
action against poverty and exclusion. It’s a highly effective approach that
works, and today is helping millions of people in some of the world’s poorest
communities lift themselves out of poverty.
Role
overview
The District Coordinator is responsible for effective planning and coordination
all BLF programme activities across 2-3 assigned districts. S/he is responsible
for effective engagement of district officials and strategic partners
implementing similar programme within assigned districts. S/he is responsible
for regular monitoring of field implementation, documenting lessons learnt and
reporting of progress to primary actors, district local governments, BLF
partners and relevant stakeholders. S/he reports to BLF Project Manager and is
accountable to primary actors, district local governments, BLF consortium
partners and other relevant stakeholders.
overview
The District Coordinator is responsible for effective planning and coordination
all BLF programme activities across 2-3 assigned districts. S/he is responsible
for effective engagement of district officials and strategic partners
implementing similar programme within assigned districts. S/he is responsible
for regular monitoring of field implementation, documenting lessons learnt and
reporting of progress to primary actors, district local governments, BLF
partners and relevant stakeholders. S/he reports to BLF Project Manager and is
accountable to primary actors, district local governments, BLF consortium
partners and other relevant stakeholders.
Job
specifications: Key Performance Indicators (KPIs)
1. Planning:
The District Coordinator (DC) will contribute to the preparation, submission
and securing approval of the annual, quarterly, monthly and weekly work plans.
The DC will ensure that project teams within the district is engaged and
contribute meaningfully towards planning. The DC is responsible for activity
implementation plans, budget implementation plans, procurement plans,
recruitment plans and performance plans for assigned districts.
specifications: Key Performance Indicators (KPIs)
1. Planning:
The District Coordinator (DC) will contribute to the preparation, submission
and securing approval of the annual, quarterly, monthly and weekly work plans.
The DC will ensure that project teams within the district is engaged and
contribute meaningfully towards planning. The DC is responsible for activity
implementation plans, budget implementation plans, procurement plans,
recruitment plans and performance plans for assigned districts.
2.
Implementation:
The DC is responsible for timely implementation of planned activities within
assigned districts according to approved implementation plans. The DC will
ensure project resources are properly utilised to achieve planned results
within agreed timeline. The DC shall translate the implementation plans into
weekly and daily actions for easy implementation by the team, and appropriate
monitoring and supervision.
Implementation:
The DC is responsible for timely implementation of planned activities within
assigned districts according to approved implementation plans. The DC will
ensure project resources are properly utilised to achieve planned results
within agreed timeline. The DC shall translate the implementation plans into
weekly and daily actions for easy implementation by the team, and appropriate
monitoring and supervision.
3.
Monitoring and Evaluations:
The DC will contribute to the timely execution of baselines, mid-term reviews
and end-line evaluations. The DC is responsible for monthly field monitoring
visits and quarterly progress reviews with stakeholders to validate whether
planned activities were implemented within agreed timelines, budgets and
approaches. The quarterly reviews validates whether implemented activities
benefitted the right people and contributed towards expected outputs. The DC
shall take remedial actions to realign deviations within assigned districts in
subsequent plans.
Monitoring and Evaluations:
The DC will contribute to the timely execution of baselines, mid-term reviews
and end-line evaluations. The DC is responsible for monthly field monitoring
visits and quarterly progress reviews with stakeholders to validate whether
planned activities were implemented within agreed timelines, budgets and
approaches. The quarterly reviews validates whether implemented activities
benefitted the right people and contributed towards expected outputs. The DC
shall take remedial actions to realign deviations within assigned districts in
subsequent plans.
4.
Documenting and Reporting:
This PM is responsible for documenting lessons learnt and reporting progress to
primary actors, district local governments, BLF partners and relevant
stakeholders. The DC shall prepare weekly, monthly, quarterly progress reports
for assigned districts. The DC will contribute to annual and project completion
reports. The DC will prepare a reporting calendar for assigned districts. The
DC is responsible for coordinating the preparation, reviews and approval of
progress reports. The DC shall ensure that advance notice is given to
reviewers; reviewers’ feedback is incorporated and the final report is approved
and submitted in a professional manner.
Documenting and Reporting:
This PM is responsible for documenting lessons learnt and reporting progress to
primary actors, district local governments, BLF partners and relevant
stakeholders. The DC shall prepare weekly, monthly, quarterly progress reports
for assigned districts. The DC will contribute to annual and project completion
reports. The DC will prepare a reporting calendar for assigned districts. The
DC is responsible for coordinating the preparation, reviews and approval of
progress reports. The DC shall ensure that advance notice is given to
reviewers; reviewers’ feedback is incorporated and the final report is approved
and submitted in a professional manner.
5.
Budget management:
The DC will contribute to effective planning and utilisation of project budgets
to achieve good value for money. The DC shall master the budgets related to
assigned districts and ensure project team (staff, volunteers and partners)
understand the same budget well. The DC will contribute to annual, quarterly
and monthly budget implementation plans aligned with activity implementation
plans. The DC shall achieve optimal burn rates for assigned district budgets
every month. The DC shall ensure ZERO budget overspend or underspend of
assigned district budgets. The DC shall ensure compliance with VSO and donor
rules and regulations. The DC will contribute to budget discussions during
monthly Grants Review Meetings (GRM). S/he will contribute explanations and
remedial actions for any deviations. The DC will conduct monthly spot checks
within assigned districts to verify expenditures and prevent fraudulent
activities.
Budget management:
The DC will contribute to effective planning and utilisation of project budgets
to achieve good value for money. The DC shall master the budgets related to
assigned districts and ensure project team (staff, volunteers and partners)
understand the same budget well. The DC will contribute to annual, quarterly
and monthly budget implementation plans aligned with activity implementation
plans. The DC shall achieve optimal burn rates for assigned district budgets
every month. The DC shall ensure ZERO budget overspend or underspend of
assigned district budgets. The DC shall ensure compliance with VSO and donor
rules and regulations. The DC will contribute to budget discussions during
monthly Grants Review Meetings (GRM). S/he will contribute explanations and
remedial actions for any deviations. The DC will conduct monthly spot checks
within assigned districts to verify expenditures and prevent fraudulent
activities.
6.
Partnership management:
The DC is responsible for establishing and maintaining mutual partnerships with
district local governments of assigned districts, BLF partners and other
relevant stakeholders. The DC will maintain respectful and mutually beneficial
relationships through all their formal and informal engagements. The DC shall
ensure that BLF programme activities aligns with and contributes directly to
district priorities and plans. The DC will manage the partnership agreements
with assigned districts local governments. The DC will manage VSO performance
contracts with the district and represent VSO in JADF activities. The DC is responsible
for immigration reporting.
Partnership management:
The DC is responsible for establishing and maintaining mutual partnerships with
district local governments of assigned districts, BLF partners and other
relevant stakeholders. The DC will maintain respectful and mutually beneficial
relationships through all their formal and informal engagements. The DC shall
ensure that BLF programme activities aligns with and contributes directly to
district priorities and plans. The DC will manage the partnership agreements
with assigned districts local governments. The DC will manage VSO performance
contracts with the district and represent VSO in JADF activities. The DC is responsible
for immigration reporting.
7.
People management:
The DC is responsible for recruiting and retaining competent and motivated
staff and volunteers who are committed to VSO’s vision and mission, values and
principles. The DC is responsible for proper orientation of new staff,
volunteers and partners to ensure they align with project plans and local
context within assigned districts as quickly and smoothly as possible. The DC
is responsible for good team cohesion and collaboration. The DC will establish
and maintain culture of high performance; the DC shall ensure team members have
clear performance targets, which are regularly reviewed and timely remedial
actions taken. In collaboration with people team, the DC shall ensure the
safety, security, health and wellbeing of VSO teams in assigned
districts.
People management:
The DC is responsible for recruiting and retaining competent and motivated
staff and volunteers who are committed to VSO’s vision and mission, values and
principles. The DC is responsible for proper orientation of new staff,
volunteers and partners to ensure they align with project plans and local
context within assigned districts as quickly and smoothly as possible. The DC
is responsible for good team cohesion and collaboration. The DC will establish
and maintain culture of high performance; the DC shall ensure team members have
clear performance targets, which are regularly reviewed and timely remedial
actions taken. In collaboration with people team, the DC shall ensure the
safety, security, health and wellbeing of VSO teams in assigned
districts.
8.
Representation:
The DC is VSO’s official representative in the district and communicates on
behalf of VSO. The DC will ensure all VSO business in assigned districts are
conducted in a professional manner, with unquestionable integrity. The DC shall
foster VSO values within their teams. The DC will ensure proper visibility and
recognition of the contribution VSO donors in all field activities and other
joint initiatives involving VSO. The DC shall contribute to proper branding of
VSO field offices, vehicle and communication materials. The DC shall
proactively engage through formal coordination mechanisms and informal networks
at district level. The DC shall actively engage on social media, through VSO
Rwanda Facebook and Twitter.
Representation:
The DC is VSO’s official representative in the district and communicates on
behalf of VSO. The DC will ensure all VSO business in assigned districts are
conducted in a professional manner, with unquestionable integrity. The DC shall
foster VSO values within their teams. The DC will ensure proper visibility and
recognition of the contribution VSO donors in all field activities and other
joint initiatives involving VSO. The DC shall contribute to proper branding of
VSO field offices, vehicle and communication materials. The DC shall
proactively engage through formal coordination mechanisms and informal networks
at district level. The DC shall actively engage on social media, through VSO
Rwanda Facebook and Twitter.
9.
Personal development:
The PM is responsible for continues learning, study and improvement. The PM
shall develop a personal learning and improvement plan and promote the same
among team members. The PM shall ensure the learning and improvement plans are
feasible within the limited project resources. The PM shall report how personal
learning and improvement directly contribute to better teams and better
programmes. The PM shall ensure the plan is implemented and reported showing
how it directly contributed to better teams and better programmes.
Personal development:
The PM is responsible for continues learning, study and improvement. The PM
shall develop a personal learning and improvement plan and promote the same
among team members. The PM shall ensure the learning and improvement plans are
feasible within the limited project resources. The PM shall report how personal
learning and improvement directly contribute to better teams and better
programmes. The PM shall ensure the plan is implemented and reported showing
how it directly contributed to better teams and better programmes.
Skills,
qualifications and experience required
I. Master’s in education or management or education management is essential;
II. Bachelors in above fields of studies with 3 years of work experience may be
considered;
III. Project management experience (3-7 years) in similar education
programmes;
IV. Experience of successfully managing field-based programmes across 2-3
districts;
V. Experience of successfully managing multicultural teams of staff and or
volunteers;
VI. Understanding of social inclusion, social accountability and resilience
principles;
VII. Working knowledge of Vision 2020, EPDRS-II and SDGs is an added advantage;
VIII. Excellent relationships, negotiation, networking and coordination
skills;
IX. Excellent communications, convincing writing and presentation skills;
X. Experience successfully working independently within multiple teams;
XI. Ability to multi-task, work under pressure and manage deadlines; and
XII. Ability to analyse, consult, validate and take well informed decisions.
qualifications and experience required
I. Master’s in education or management or education management is essential;
II. Bachelors in above fields of studies with 3 years of work experience may be
considered;
III. Project management experience (3-7 years) in similar education
programmes;
IV. Experience of successfully managing field-based programmes across 2-3
districts;
V. Experience of successfully managing multicultural teams of staff and or
volunteers;
VI. Understanding of social inclusion, social accountability and resilience
principles;
VII. Working knowledge of Vision 2020, EPDRS-II and SDGs is an added advantage;
VIII. Excellent relationships, negotiation, networking and coordination
skills;
IX. Excellent communications, convincing writing and presentation skills;
X. Experience successfully working independently within multiple teams;
XI. Ability to multi-task, work under pressure and manage deadlines; and
XII. Ability to analyse, consult, validate and take well informed decisions.
How
to apply
If you’re interested in applying for this role, please download the job
description to read more details about the position and the skills and
experience we’re looking for. To submit your application, click on ‘Apply now’ and complete all relevant
fields on the online application form.
to apply
If you’re interested in applying for this role, please download the job
description to read more details about the position and the skills and
experience we’re looking for. To submit your application, click on ‘Apply now’ and complete all relevant
fields on the online application form.
VSO
reserves the right to close this job early if we receive a sufficient number of
applications.
reserves the right to close this job early if we receive a sufficient number of
applications.
Application
closing date
closing date
08
Feb 2018
Feb 2018
Interview/Assessment
date(s)
date(s)
To
be advised
be advised
Start
date
date
3
April, 2018
April, 2018
