Vi Agroforestry is a
non-profit organization and has no party-political or religious affiliations.
In Sweden, Vi Agroforestry is registered as a foundation under the name Vi
Planterar trad. The offices in Kenya, Uganda, Tanzania, and Rwanda are branch
offices and registered in the respective country under the name Vi
Agroforestry.
Vi Agroforestry
works with small-scale farmers in Lake Victoria’s catchment area in Kenya,
Uganda, Rwanda and Tanzania. Since 2012, Vi Agroforestry participates in a new
project in Malawi.
Vi Agroforestry
seeks to hire a qualified dedicated and experienced national for the position
of Accountant. This
is a strategic position based at the head office-Kigali and reports to the
Country Manager.
Description
The overall purpose
of this position is to ensure proper and efficient management of inflow and
outflow as well as efficient accountability of project funds. The accountant is
responsible for all accounting routines and systems within the project. He/she
shall ensure that the project always has adequate funds available for use at
any time and shall maintain accurate official records of all project finances
and financial transactions and present a monthly break-down and balance sheet to
the project manager and also prepare budget/fund requirements on a monthly
basis.
Key
responsibilities
- Expected
to propagate and support the interests of Vi Agroforestry in all
decisions. - Ensure
payments of invoices, bills, receipts, etc. according to approved
procedures. - Prepare
the monthly/annual returns of statutory deductions as is required by law. - Through
responsible head of respective units and managers, estimate and prepare
monthly budgets for requests of funds. - Ensure
that all accounting records are batched, kept safely and ready for review
at any time. - Ensure
regular backup of computerized accounts. - Ensure
that fixed assets are in good condition and insured. - Ensure
that assets, documents and cash are kept safely. - Ensure
that the program is financially accountable and transparent. - Prepare
annual financial accounts in accordance to international accounting
standards. - Implement
auditors (internal and external) recommendations and handle annual and
replenishment audits. - Assist
country manager and all unit heads in preparation of annual budgets as
well as monitoring and updating budget utilization. - Prepare
monthly financial statements. - Supervise
immediate subordinates. - Notify
the country manager immediately upon discovery of any discrepancies in any
transactions or financial recording whatsoever. - Prepare
the monthly financial accounts and others reports and send to Programme
Director and Stockholm office. - As a
member of the management team, offer leadership in order to harness the
available resources towards the set targets and in consistence to Vi
Agroforestry vision, mission and goals. - Work
according to the programme employment policy, which he/she must have read
and signed. - Monitor
a proper use of the project resources. - Prepare
monthly, quarterly and annual budget cost analysis reports and forward
them to unit heads and the project manager. - Provide
routinely advice to the management on action plans and challenges within
your portfolio. - Undertake
project procurement in accordance with SIDA procurement policies. - Maintain
updated project store inventories i.e. stationary, field materials etc. - Ensure
that marginalised groups are given the same opportunities and are
encouraged to participate in activities on equal terms as non marginalised
people. - Ensure
adherence to the Vi Agroforestry operating procedures. - Ensure
that the Vi Agroforestry activities comply with the relevant government
laws. - Carry
out any other duties assigned by the Head of Administration or country
manager.
Qualifications:
Education/Knowledge/Technical
skills and experience
The following
knowledge, skills and abilities may be acquired through a combination of formal
schooling, self-education prior experience or on-job training
Minimum
qualification required: University Degree majoring in Accounting or Finance and
CPA.
Experience:
- Minimum
of 5 years of progressive work experience in Finance and Accounting - Practical
experience in working with NGO’s or Sida funded projects - Experiencing
in Administration, organizing and managing programs that achieve results - Extensive
travel required within the region; must be willing to travel and work with
partner organizations
Technical
skills& abilities
- Specialized
training in Accounting or Finance and 5 years experience in Administration - Proven
ability to conceptualize, innovate and plan strategically - Can
operate Microsoft software applications such as word, Excel and PowerPoint - Fluency
in English required - Excellent
communication skills, both in oral and written - Salary
commensurate with qualification and experience. Interested candidates are
requested to submit their curriculum vitae, a copy national ID, criminal
record and motivation letter with copies of academic transcripts to
lundabi_2003@yahoo.co.uk/dorcas.munyua@viafp.org or bring hard copies to
the project offices located at Kacyiru, behind kubaho plaza; king faysal
road. Closing date of application submission is on the 27th September 2013 at
2.00 pm
