Vacancy
Announcement Number: 2017-21
Announcement Number: 2017-21
OPEN
TO:
All Interested Applicants
TO:
All Interested Applicants
The
“Open To” category listed above refers to candidates who are eligible to apply
for this position. The “Open To” category should not be confused
with a “hiring preference” which is explained later in this vacancy
announcement.
“Open To” category listed above refers to candidates who are eligible to apply
for this position. The “Open To” category should not be confused
with a “hiring preference” which is explained later in this vacancy
announcement.
POSITION:
Human Resources Clerk
Human Resources Clerk
OPENING
DATE: July 11, 2017
DATE: July 11, 2017
CLOSING
DATE: July 19, 2017
DATE: July 19, 2017
WORK
HOURS: Full-time 40 hours/week
HOURS: Full-time 40 hours/week
SALARY:
Ordinarily Resident (OR): FSN-6: 9,827,806 RWF Annual Gross Salary
Ordinarily Resident (OR): FSN-6: 9,827,806 RWF Annual Gross Salary
Not-Ordinarily
Resident (NOR): FP-8: 31,931 USD
Resident (NOR): FP-8: 31,931 USD
*Final
grade/step for NORs will be determined by Washington.
grade/step for NORs will be determined by Washington.
The
selected candidate must be able to start work immediately after receipt of
agency authorization and/or clearances/certifications, or their candidacy may
not be considered.
selected candidate must be able to start work immediately after receipt of
agency authorization and/or clearances/certifications, or their candidacy may
not be considered.
ALL
ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE
REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE
REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The
U.S. Mission in Kigali, Rwanda is seeking eligible and qualified applicants for
the position of Human Resources Clerk.
U.S. Mission in Kigali, Rwanda is seeking eligible and qualified applicants for
the position of Human Resources Clerk.
NOTE:
Due to the high volume of applications received, we will only contact
applicants who are being considered. Thank you for your understanding.
Due to the high volume of applications received, we will only contact
applicants who are being considered. Thank you for your understanding.
BASIC
FUNCTION OF POSITION:
FUNCTION OF POSITION:
HR
Clerk coordinates the performance management program for Locally Employed (LE)
staff members at Embassy Kigali, drafts various personnel actions, and serves
as a Timekeeper at the Embassy Kigali. The position is in charge of maintenance
of LE staff personnel records and their completeness, correctness, and timely
filing.
Clerk coordinates the performance management program for Locally Employed (LE)
staff members at Embassy Kigali, drafts various personnel actions, and serves
as a Timekeeper at the Embassy Kigali. The position is in charge of maintenance
of LE staff personnel records and their completeness, correctness, and timely
filing.
QUALIFICATIONS
REQUIRED:
REQUIRED:
Applicants
must address each required qualification listed below with specific information
supporting each item. Failure to do so may result in a determination that the
applicant is not qualified.
must address each required qualification listed below with specific information
supporting each item. Failure to do so may result in a determination that the
applicant is not qualified.
- EDUCATION:
High school diploma or equivalent is required. - EXPERIENCE:
At least 2 years of prior administrative or clerical experience is
required. - LANGUAGE:
Level IV (fluent) speaking/reading/writing of English is required; Level
III (good working knowledge) speaking/reading/writing of Kinyarwanda is
also required. (This will be tested).
FOR
FURTHER INFORMATION: The
complete position description listing all of the duties and responsibilities
may be obtained on our website and/or by contacting the Human Resources Office
on email:
KigaliHRRecruitment@state.gov
FURTHER INFORMATION: The
complete position description listing all of the duties and responsibilities
may be obtained on our website and/or by contacting the Human Resources Office
on email:
KigaliHRRecruitment@state.gov
HIRING
PREFERENCE SELECTION PROCESS: When qualified, applicants in the
following hiring preference categories are extended a hiring preference in the
order listed below. Therefore, it is essential that these applicants accurately
describe their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.
PREFERENCE SELECTION PROCESS: When qualified, applicants in the
following hiring preference categories are extended a hiring preference in the
order listed below. Therefore, it is essential that these applicants accurately
describe their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.
HIRING
PREFERENCE ORDER:
PREFERENCE ORDER:
- AEFM
/ USEFM who is a preference-eligible U.S. Veteran* - AEFM
/ USEFM - FS
on LWOP**
*
IMPORTANT: Applicants
who claim status as a preference-eligible U.S. Veteran must submit a copy of
the most recent Member Copy Four (4) of the DD-214, Certificate of Release or
Discharge from Active Duty, and, if applicable, a letter from the U.S.
Department of Veterans Affairs. If claiming conditional eligibility for U.S.
Veterans’ preference, applicants must submit proof of conditional eligibility.
If the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veterans’
preference will not be considered in the application process. Mission HR’s
decision on eligibility for U.S. Veterans’ preference after reviewing all
required documentation is final.
IMPORTANT: Applicants
who claim status as a preference-eligible U.S. Veteran must submit a copy of
the most recent Member Copy Four (4) of the DD-214, Certificate of Release or
Discharge from Active Duty, and, if applicable, a letter from the U.S.
Department of Veterans Affairs. If claiming conditional eligibility for U.S.
Veterans’ preference, applicants must submit proof of conditional eligibility.
If the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veterans’
preference will not be considered in the application process. Mission HR’s
decision on eligibility for U.S. Veterans’ preference after reviewing all
required documentation is final.
**
This level of preference applies to all Foreign Service employees on LWOP.
This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL
SELECTION CRITERIA:
SELECTION CRITERIA:
- Management
may consider any of the following when determining successful candidacy:
nepotism, conflicts of interest, budget, and residency status. - Current
OR employees serving a probationary period are not eligible to apply.
Current OR employees with an Overall Summary Rating of Needs Improvement
or Unsatisfactory on their most recent Employee Performance Report (EPR)
are not eligible to apply. - Current
NOR employees hired on a Family Member Appointment (FMA) or a Personal
Service Agreement (PSA) are not eligible to apply within the first 90
calendar days of their employment, unless they have a When Actually
Employed (WAE) work schedule. - The
candidate must be able to obtain and hold a local security certification.
HOW
TO APPLY:
Applicants must submit the following documents to be considered. Failure to do
so may result in a determination that the applicant is not qualified.
TO APPLY:
Applicants must submit the following documents to be considered. Failure to do
so may result in a determination that the applicant is not qualified.
1.
Universal Application for Employment (UAE) (Form DS-174), which is available on
https://rw.usembassy.gov/embassy/jobs/ or by
contacting Human Resources. (See “For Further Information” above);
Universal Application for Employment (UAE) (Form DS-174), which is available on
https://rw.usembassy.gov/embassy/jobs/ or by
contacting Human Resources. (See “For Further Information” above);
WHERE
TO APPLY:
TO APPLY:
(Please
indicate in the subject line: VA 21-17 Human Resources Clerk)
indicate in the subject line: VA 21-17 Human Resources Clerk)
CLOSING
DATE: COB (5:30 pm) July 19, 2017
DATE: COB (5:30 pm) July 19, 2017
EQUAL
EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age, disability,
political affiliation, marital status, or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs. The EEO complaint
procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation.
Individuals with such complaints should avail themselves of the appropriate
grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.
EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age, disability,
political affiliation, marital status, or sexual orientation. The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs. The EEO complaint
procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation.
Individuals with such complaints should avail themselves of the appropriate
grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.
Appendix
(DEFINITIONS)
(DEFINITIONS)
Eligible
Family Member (EFM): An EFM for employment purposes is an
individual who meets all of the following criteria:
Family Member (EFM): An EFM for employment purposes is an
individual who meets all of the following criteria:
- U.S.
Citizen or not a U.S. Citizen; and - Spouse
or same-sex domestic partner (as defined in 3 FAM 1610); or - Child,
who is unmarried and under 21 years of age or, regardless of age, is
incapable of self-support; or - Parent
(including stepparents and legally adoptive parents) of employee, spouse,
or same-sex domestic partner, when such parent is at least 51 percent
dependent on the employee for support; or - Sister
or brother (including stepsisters and stepbrothers, or adoptive sisters or
brothers) of the employee, spouse, or same-sex domestic partner when such
sibling is at least 51 percent dependent on the employee for support,
unmarried, and under 21 years of age, or regardless of age, incapable of
self-support; and - Listed
on the travel orders or approved Form OF-126 of a sponsoring employee,
i.e., a direct-hire Foreign Service, Civil Service, or uniformed service
member who is permanently assigned to or stationed abroad or, as
appropriate, at an office of the American Institute in Taiwan; and - Is
under chief of mission authority.
U.S.
Citizen Eligible Family Member (USEFM): A USEFM for employment purposes is an
individual who meets all of the following criteria:
Citizen Eligible Family Member (USEFM): A USEFM for employment purposes is an
individual who meets all of the following criteria:
- U.S.
Citizen; and - Spouse
or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring
employee; or - Child
of the sponsoring employee who is unmarried and at least 18 years old; and - Listed
on the travel orders or approved Form OF-126 of a sponsoring employee,
i.e., a direct-hire Foreign Service, Civil Service, or uniformed service
member who is permanently assigned to or stationed abroad or, as
appropriate, at an office of the American Institute in Taiwan; and resides
at the sponsoring employee’s post of assignment abroad, or as appropriate,
at an office of the American Institute in Taiwan; and is under chief of
mission authority; or - resides
at an Involuntary Separate Maintenance Allowance (ISMA) location
authorized under 3 FAM 3232.2; or - Currently
receives a U.S. Government retirement annuity or pension from a career in
the U.S. Foreign Service or Civil Service.
Appointment
Eligible Family Member (AEFM): An AEFM for employment purposes is an
individual who meets all of the following criteria:
Eligible Family Member (AEFM): An AEFM for employment purposes is an
individual who meets all of the following criteria:
- U.S.
Citizen; and - Spouse
or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring
employee; or - Child
of the sponsoring employee who is unmarried and at least 18 years old; and - Listed
on the travel orders or approved Form OF-126 of a sponsoring employee,
i.e., a direct-hire Foreign Service, Civil Service, or uniformed service
member who is permanently assigned to or stationed abroad or, as
appropriate, at an office of the American Institute in Taiwan (AIT); and - Is
under chief of mission authority; and - Is
residing at the sponsoring employee’s post of assignment abroad or, as
appropriate, at an office of the American Institute in Taiwan; and - Does
NOT currently receive a U.S. Government retirement annuity or
pension from a career in the U.S. Foreign Service or Civil Service.
Member
of Household (MOH): An individual who accompanies or joins
a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of
Mission authority, either Foreign Service, Civil Service, or uniformed service
member who is permanently assigned to or stationed abroad at a U.S. mission, or
at an office of the American Institute in Taiwan. A MOH is an individual who
meets the following criteria:
of Household (MOH): An individual who accompanies or joins
a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of
Mission authority, either Foreign Service, Civil Service, or uniformed service
member who is permanently assigned to or stationed abroad at a U.S. mission, or
at an office of the American Institute in Taiwan. A MOH is an individual who
meets the following criteria:
- Not
an EFM and therefore not on the travel orders or approved through form
OF-126 Foreign Service Residence and Dependency Report of the sponsoring
employee; and - Officially
declared by the sponsoring U.S. Government employee to the Chief of
Mission (COM) as part of his or her household and approved by the COM; and - Is
a parent, grandparent, grandchild, unmarried partner, adult child, foreign
born child in the process of being adopted, father, mother, brother,
sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law,
sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother,
stepsister, half-brother, or half-sister who falls outside the
Department’s current definition of Eligible Family Member 14 FAM 511.3. A
MOH may or may not be a U.S. Citizen.
Not
Ordinarily Resident (NOR) – An individual who meets the
following criteria:
Ordinarily Resident (NOR) – An individual who meets the
following criteria:
- An
EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or
uniformed service member permanently assigned or stationed abroad, or as
appropriate, at an office of the American Institute in Taiwan; or - Has
diplomatic privileges and immunities; and - Is
eligible for compensation under the FS or GS salary schedule; and - Has
a U.S. Social Security Number (SSN); and - Is
not a citizen of the host country; and - Does
not ordinarily reside in the host country; and - Is
not subject to host country employment and tax laws.
Ordinarily
Resident (OR)
– An individual who meets the following criteria:
Resident (OR)
– An individual who meets the following criteria:
- A
citizen of the host country; or - A
non-citizen of the host country (including a U.S. citizen or a
third-country national) who is locally resident and has legal and/or
permanent resident status within the host country and/or who is a holder
of a non-diplomatic visa/work and/or residency permit; and/or - Is
subject to host country employment and tax laws.
Drafted:
HRS FRuzindana
HRS FRuzindana
Cleared:
HRO KBrendle
HRO KBrendle
Approved:
MO MJRatcliffe
MO MJRatcliffe
Distribution:
All Agencies
All Agencies
(STATE,
USAID, DAO, PC, CDC)
USAID, DAO, PC, CDC)
