Urugo Women’s Opportunity Center (WOC),Finance and Administration Manager Jobs in Rwanda

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work, such as lodging facilities, restaurant and bar, coffee shop, handicraft
gift shop, market stalls, food production unit, and rental of space for
meetings and events.  The Urugo-WOC is managed and operated by a Limited
Liability Company (LLC) fully owned by Women for Women International.

• Ensure
  efficient, timely and accurate processing and recording of all financial
  transactions in the QuickBooks accounting software.
• Ensure
  complete documentation and audit trail for each transaction is maintained,
  filed and easily retrieved.
• Reconcile
  all accounts including bank statement at the end of each month or as/when
  required.Prepare monthly financial reports.
• Monitor
  budget expenditures and provide accurate projections on a monthly basis.
• Ensure
  efficient management of cash and close supervision of the Cashier and all
  points of sale.
• Process
  Payroll and ensure timely remittance of all statutory deductions.
• Ensure
  compliance with Rwanda fiscal and labor laws.
• Coordinate
  annual financial audit in consultation with the Executive Director;
  implement audit findings.
• Monitor
  financial compliance and execution of all out-sourced service delivery and
  contractual agreements.
• Ensure
  strict compliance with all establishedcompany policies and procedures.

• Ensure
  the WOC site and facilities are maintained in a safe, clean and efficient
  manner.
• Supervise
  support staff and service contracts (including; security guards, internet
  service provider, driver and mobile phone provider, maintenance and repair
  works).
• Establish
  and maintain an efficient filing system for the WOC (electronic and
  print).
• Manage
  utilities (water, electricity, sewage, refuse) and process payments to
  vendors as per respective contracts and invoices.
• Responsible
  for timely procurement of goods and services as needed, in accordance with
  established policies and procedures.
• Maintain
  good communication and relations with suppliers and service contractors.
• Maintain
  an accurate and complete register of all WOC physical assets; oversee
  physical verification of assets on a regular basis.
• Oversee
  the efficient management of office supplies, storage and stock inventory.
• Support
  the Executive Manager to maintain insurance and legal requirements of the
  WOC.

• Support
  recruitment activities for the WOC as directed by Supervisor.
• Maintain
  the personnel records for WOC staff.
• Ensure
  a thorough orientation of new WOC staff and exit formalities for departing
  staff.
• Administer
  and track staff compensation and benefits as guided by WOC policies.
• Stay
  abreast of Rwanda Labor Law requirements and new initiatives; alert
  Executive Director to any developments that have implications for the WOC.

• Performance
  manage direct reports in line with WOC’s performance management framework,
  including the setting of annual performance objectives, development plans,
  performance appraisal and regular 1:1 meetings regarding progress
  throughout the year.
• Provide
  coaching, mentoring and on-the-job training to subordinates
• Other
  Duties as Assigned by Supervisor

• Minimum
  Bachelor’s Degree in Commerce or Business Administration (accounting
  option preferred) or related field;CPA 2 equivalent
• Minimum
  7 years work experience, of which at least 3 years in a managerial role,
  in the field of accounting, auditing and management control in an
  international organization, NGO, audit firm or a private company.
• Excellent
  computer skills including Microsoft Word, Excel, Outlook; experience with
  QuickBooks accounting software a strong advantage;
• Highly
  organized and detail-oriented with strong analytical, reasoning and
  problem-solving abilities;
• High
  level of integrity and ability to lead by example on standards of
  excellence and honesty;
• Ability
  to handle confidential and sensitive information with discretion is
  required;

• Fluency
  in English and Kinyarwanda required; French an added advantage.