UNOPS - United Nations Office for Project Services Logistics Assistant, Yangon

Vacancy code VA/2014/B5506/5420

Position title Logistics Assistant,
Multiple positions

Department/office AEMO, MMOH, Myanmar

Duty station Yangon, Myanmar

Contract type Local ICA Support

Contract level LICA-3

Duration 1 year (possible extension
subject to satisfactory performance and fund availability)

Application period 11-Jun-2014 to
25-Jun-2014

United Nations Core Values: Integrity,
Professionalism, Respect for Diversity

Background Information – UNOPS

UNOPS mission is to serve people in
need by expanding the ability of the United Nations, governments and

other
partners to manage projects, infrastructure and procurement in a sustainable
and efficient manner.

Within these three core areas of
expertise, UNOPS provides its partners with advisory, implementation and
transactional services, with projects ranging from building schools and
hospitals, to procuring goods and services and training local personnel. UNOPS
works closely with governments and communities to ensure increased economic,
social and environmental sustainability for the projects we support, with a
focus on developing national capacity.

Working in some of the world’s most
challenging environments, our vision is to advance sustainable implementation
practices in development, humanitarian and peacebuilding contexts, always
satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and
on behalf of our partners create thousands more work opportunities in local
communities. Through our headquarters in Copenhagen, Denmark and a network of
offices, we oversee activities in more than 80 countries.

Background Information – Myanmar

UNOPS Myanmar develops, supports and
oversees a portfolio of programmes and projects in Myanmar which focus on
post-disaster recovery, health programmes and food security.

UNOPS Myanmar ensures that synergies
between programmes and projects are effectively developed. UNOPS is also
expanding its infrastructure and procurement services in Myanmar.

The UNOPS Myanmar portfolio currently
includes fund management of the multi-donor Three Millennium Development Goals
Fund (3MDG) and the Livelihoods and Food Security Trust Fund(LIFT). In
addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS,
Tuberculosis and Malaria grants to Myanmar (PR-GFATM).

UNOPS Myanmar plays a critical rolein
ensuring quality services to UNOPS’ partners that meet stringent requirements
of speed, efficiency and cost effectiveness. It is also responsible for liaison
with Government counterparts, Donors and UN Agencies.

Background Information – Job-specific

The UNOPS Myanmar under the UNOPS Asia,
Europe and Middle-East Regional Office has been established to support, develop
and oversee UNOPS’ portfolio of programmes and projects in Myanmar and to
ensure that synergies between programmes and projects are effectively
developed.

The UNOPS Myanmar plays a critical role
in ensuring quality services to UNOPS partners that meet stringent requirements
of speed, efficiency and cost effectiveness.

In February 2009, the UNOPS Myanmar was
selected by the Myanmar Country Coordination Mechanism for the Global Fund to
Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients of
GFATM grants for Myanmar. The implementation of the grants has commenced in
January 2011.

In August 2013, the UNOPS Myanmar was
selected by the Regional Steering Committee for the Artemisinin Resistence
Containment Initiative for the Global Fund to Fight AIDS, Tuberculosis and
Malaria as Regional Principal Recipients of GFATM regional grant for Greater
Mekong Subregion (Cambodia, Laos, Myanmar, Thailand and Vietnam). The
implementation of the grant has commenced since January 2014.

Functional Responsibilities

Under the direct supervision of the
Logistics Associate, and in accordance with UNOPS policies, procedures and
practices, the Logistics Assistant is responsible for performing the following
duties:

Assisting
and supporting the coordination of different logistics activities
undertaken by UNOPS within the GFATM cooperation framework under Round 9
grant for Mynamar grant to ensure that client’s need are satisfactorily
met in accordance with UNOPS Financial Rules and Regulations and
Procurement Manual as well as quality assurance policies of the GFATM
Travelling
to the States/Regions/ Townships to monitor the storage practices being
followed by SRs, provide feedback to SRs and take all steps to improve the
supply chain system in the country.
Assist
the Logistics team in managing the Logistics component of Supply Chain ;
Liaise
with the SRs logistics teams and to inform them on the shipping dates and
ETA of goods;
Liaise
and coordinate with Freight forwarders and Transport Companies;
Liaise
and coordinate with the SRs Logistics teams for the issuing of custom duty
exemption documents to the custom clearing agent.
Prepare
delivery notes and any other documents needed for certification purpose;
Maintain
inventory and logistics related documents and files;
Draft
letters for dispatch to SRs related to Logistics & Supply Chain
Management;
Assist
in organizing & coordinate trainings for the logistics unit;
Assist
the logistics & procurement unit with regards to operational tasks
such as inventory security, delivery & receipt of goods, materials
etc;
Check
and ensure stores and equipment are being well maintained and that the
supplies are stored safely, securely and properly;
Arrange
transportation of equipment & materials to the designated location,
including loading and uploading and ensure issuance of proper
documentation, i.e. delivery notes, packing list, insurance, etc.;
Perform
other related duties as may be assigned by the supervisor.

The
personnel is responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System and
that of UNOPS.

Competencies

· Professionalism

· Planning and organizing

· Result-oriented

· Client orientation

· Communication

· Teamwork

· Analyzing Skills

· Self- reliant

· Technological awareness

Education/Experience/Language
requirements

a. Education

Secondary
education diploma or equivalent is required. A University degree would be
an advantage.

b. Work Experience

Minimum
of 5 years experience in logistics field
Some
Knowledge of Good storage and Distribution Practices established by the
World Health Organization.
Logistics/
Inventory background.
Knowledge
of UN rules and regulations, particularly UNOPS procurement procedures a
great advantage.

c. Language

Fluency
in written and oral English and Myanmar language is required.

Additional Considerations

Please
note that the closing date is midnight Copenhagen time (CET)
Applications
received after the closing date will not be considered.
Only
those candidates that are short-listed for interviews will be notified.
Qualified
female candidates are strongly encouraged to apply.
For
staff positions UNOPS reserves the right to appoint a candidate at a lower
level than the advertised level of the post
The
incumbent is responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System
and that of UNOPS.