Job Title: Medical Assistant
Organisation: United States Government Peace Corps
Duty Station: Kampala, Uganda
About Peace
Corps:
Corps:
The Peace Corps
is an agency of the United States Government, which sends American Volunteer
development workers to assist in capacity building and technical assistance activities
in over 70 countries worldwide. Peace Corps Uganda invites applicants for
the position listed above which is based in Kampala, Uganda.
is an agency of the United States Government, which sends American Volunteer
development workers to assist in capacity building and technical assistance activities
in over 70 countries worldwide. Peace Corps Uganda invites applicants for
the position listed above which is based in Kampala, Uganda.
Job Summary: The United States Peace Corps Medical
Assistant (MA) performs a variety of clinical and administrative duties in
support of the health unit. The MA reports to the Country Director (CD) for
administrative issues and works under the direction of the Peace Corps Medical
Officer (PCMO). The MA is responsible for providing administrative support and
to the extent credentialed, clinical support, including but not limited to;
working as the health unit receptionist, actively assisting the PCMO in
clinical procedures, screening phone calls, taking messages, maintaining
records of all international phone calls and faxes, coordinating requests,
medical appointments, distribution of medicines to PCVs (includes Peace Corps
Trainees and Response Volunteers) under PCMO oversight and other clerical and
administrative functions in support of the PCMO(s). Clinical duties will be
performed as approved by the Medical Director/Chief of Clinical Programs,
Volunteer Support with clinical oversight by the PCMO.
Assistant (MA) performs a variety of clinical and administrative duties in
support of the health unit. The MA reports to the Country Director (CD) for
administrative issues and works under the direction of the Peace Corps Medical
Officer (PCMO). The MA is responsible for providing administrative support and
to the extent credentialed, clinical support, including but not limited to;
working as the health unit receptionist, actively assisting the PCMO in
clinical procedures, screening phone calls, taking messages, maintaining
records of all international phone calls and faxes, coordinating requests,
medical appointments, distribution of medicines to PCVs (includes Peace Corps
Trainees and Response Volunteers) under PCMO oversight and other clerical and
administrative functions in support of the PCMO(s). Clinical duties will be
performed as approved by the Medical Director/Chief of Clinical Programs,
Volunteer Support with clinical oversight by the PCMO.
Key Duties and
Responsibilities:
Responsibilities:
1. Clinical
Support:
Support:
- Serves
as chaperone. - Responsible
for sterilization of equipment. - Responsible
for follow up on results and consultation forms from medical service
providers. Ensure this information is relayed to the PCMO for review. - Conducts
follow up with laboratories when results are not received. Files all
results in corresponding medical charts when requested by the PCMOs. - Actively
coordinates with support staff to retrieve PCV laboratory results and
delivers PCV laboratory samples to ensure smooth processing of required
tests. - Performs
clinical privileges as approved by the Medical Director/Chief of Clinical
programs, Volunteer Support with oversight by the PCMO.
2.
Administrative Support:
Administrative Support:
- Screens
office phone calls and takes messages when PCMO is unavailable - Places
and returns telephone calls in the health unit, including scheduling,
modifying and canceling appointments in coordination with PCVs, PCMO and
other personnel such as clinicians and laboratories - Drafts
correspondence such as letters, memos, fax covers etc at the request of
the clinical staff to PCVS, laboratories, hospitals etc. - Routes
incoming correspondences to PCMO, stamps and files routine correspondence - Prepares
mailings, including laboratory samples and medical supplies to be sent to
PCVs, training sites and other destinations and forwards them to the
appropriate administrative staff for mailing by courier or ground
transportation. - Responsible
for photocopying for the health unit - Responsible
for requesting office supplies and materials for use at the health unit - Regularly
updates the list of medical facilities and medical service providers under
the instruction and
oversight by PCMO - Supports
the PCMO in reviewing the PCV handbook in the areas corresponding to
medical information given to PCVs during Pre-Service Training (PST).
Updates medical facilities and medical providers’ addresses, contact
information and any other information required in this handbook. - Manages
the medical library in the health unit. Maintains a detailed list of all
books and media materials such as CDs, DVDs, etc - Responsible
for the reception, registration and filing of all medical bills submitted
by PCVs and local medical service providers. Submits bills to PCMO for
approval, verifying name of Volunteer, date of services rendered and that
services were requested by PCMO.
3. Medical
Supply Duties:
Supply Duties:
- Ensures
an adequate supply of disposable materials, maintains inventory within the
medical unit and keeps PCMO informed. - Responsible
for updating medical inventory when medication/supplies are delivered: - Routinely
informs the Medical Supply Inventory Control Clerk (MSICC)/General
Services Manager (GSM) of any updates or modifications to the medical
supply inventory inorder to maintain the Medical Inventory Workbook. - Keeps an
accurate control of the expiration dates of all medicines and alerts the
PCMO of upcoming expired medications - Upon
receipt of ordered medicines, medical kits and vaccines by Acceptance
Point Clerk (APC) ensures their transfer to the health unit by the APC - Responsible
for organization and re-shelving - Drafts
and prepares orders for supplies based on needs, historical data, and
inventory availability. - Collaborates
with the PCMO to order medical supplies from PC/HQ - Prints
completed form and files with all completed PL 2006 forms according to
fiscal year. Supports the medical staff in the monitoring of the medical
supplies budget. Files a copy of each transfer form from APC to the health
unit in accordance with the corresponding order.
4. Other
Duties:
Duties:
- Attends
staff meetings, In-Service trainings and retreats when indicated. - Understands
and complies with Peace Corps Safety and Security policies and procedures - Complies
with Peace Corps code of ethics - Files
all documents produced by the position in accordance with the Peace Corps
rules and regulations - Performs
other assignments considered as necessary by the supervisor
Qualifications,
Skills and Experience:
Skills and Experience:
- The
applicant should have completed nursing school with a technical/university
degree, general medical school, medical assistant program and valid registered
clinical licensure/diploma OR working knowledge and experience obtained
through on-the-job training or under the direct guidance of a provider
(supporting documentation must be submitted) - At least
two years progressively responsible related experience with knowledge of
administrative medical duties related to health services. - Clerical
and secretarial experience desirable. - Basic
knowledge of administration of health units/facilities, including
procurement of medical supplies and inventory control - Computer
literacy skills i.e. Knowledge of Microsoft Office programs (Word, Power
Point, Access, Outlook and Excel) - English
fluency required
How to Apply:
ALL submissions
must be electronic. (Please do not attach academic credentials to the email)
must be electronic. (Please do not attach academic credentials to the email)
Please submit a
Microsoft Word formatted letter of interest, resume, names and contacts
information for three references to applications@ug.peacecorps.gov. Please
clearly indicate the position applied for on the subject line of your cover
email. Submitted documents become the property of Peace Corps and will not be
returned. You will be contacted ONLY if you are deem qualified. If called for
an interview, you will be expected to bring copies of your academic
credentials. Finalists from the first interview will be expected to bring a
reference letter from their Local Council (LC1) as part of the final review
process.
Microsoft Word formatted letter of interest, resume, names and contacts
information for three references to applications@ug.peacecorps.gov. Please
clearly indicate the position applied for on the subject line of your cover
email. Submitted documents become the property of Peace Corps and will not be
returned. You will be contacted ONLY if you are deem qualified. If called for
an interview, you will be expected to bring copies of your academic
credentials. Finalists from the first interview will be expected to bring a
reference letter from their Local Council (LC1) as part of the final review
process.
Deadline: 19th
January, 2015
January, 2015
