United Nations MINUSCA Transport Assistant Job Vacancy in Uganda

Job Title: Transport Assistant

Organization: United Nations Multidimensional Integrated
Stabilization Mission in the Central African
Republic (MINUSCA)

Duty
Station:
Entebbe, Uganda

Grade: FS5

Job
Opening Number:
14-LOG-MINUSCA-38588-F-ENTEBBE (M)

Report
to:
Transport Officer

About
MINUSCA:

The
Security Council established the United Nations Multidimensional Integrated
Stabilization Mission in the Central African Republic (MINUSCA) by its
resolution 2149 (2104) of 10 April 2014 and requested the Secretary-General to
subsume BINUCA in the new mission as of the date of the adoption of that
resolution. It further requested the Secretary-General to ensure a
seamless transition from BINUCA to MINUSCA.

Acting
under Chapter VII of the Charter of the United Nations, the Security Council
authorized MINUSCA to take all necessary means to carry out its mandate, within
its capabilities and its areas of deployment.

Key
Duties and Responsibilities: Within delegated authority, the Transport Assistant will
carry out the following duties:

1.
Fleet Vehicle Inventory Unit duties:

Actively
monitors distribution of non-expendable transport assets
Ensures
that bi-annual physical inventory of non-expendable transport assets is
conducted in accordance with the established procedures and deadlines.
Ensures
that records are maintained for non-expendable transport assets, including
records in fleet management databases.
Prepares
Business Object Reports.
Actively
coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
Takes
part in the development of the Transport Section’s annual budget proposals.
Implements
the Vehicle Replacement Policy.
Ensures
that vehicle write-off cases are processed in accordance with the
established procedures and deadlines.
Offers
technical guidance and direction on Contingent Own Equipment (COE) and
safety inspections.
Provides
inputs for statistical report on transport fleet utilization and
composition.
Participates
in the technical evaluations of bids received from vendors through the
Procurement Section.

2.
Transport Warehouse duties:

Supervises
the Transport Warehouse in accordance with the UN regulations and rules
and applicable transport standard operating procedures.
Ensures
sufficient stock of light and heavy vehicle spare parts and issues
required items to workshop mechanics and Motor Transport Officers.
Performs
regular inventory checks of the Transport Warehouse stocks.
Monitors
warehouse records, prepares financial and budget summaries, writes reports
and submits them to a Transport Officer or the Chief Transport Officer in
accordance with the established procedures and deadlines.
Determines
generic technical specifications, estimates quantity (number of units),
drafts proposals for requisitions for spare parts, tools and equipment in
accordance with the UN procurement procedures.
Conducts
planning and monitors implementation of projects within Transport
Warehouse and facilitates training of staff.
Ensures
the constant availability of vehicles for temporary assignment in support
of one-off and emergency tasks as directed by a Chief Transport Officer.

3.
Transport Dispatch duties:

Ascertains
the routine transportation requirements are identified within the area of
responsibility.
Analyzes
transportation requests and supervises route planning and reconnaissance.
Establishes
service timetables and driver rosters.
Prepares
and disseminates information regarding transport services and transport
facilities available to customers.
Ensures
maximum utilization and effective use of vehicle and driver resources.
Ensures
that all mission personnel are aware of the services available to them and
communicates any changes that occur.
Ensures
the provision of regular shuttle bus services along established routes.
Ensures
the provision of ad-hoc transportation services to meet all requirements
including staff and equipment movement for operational duty
purposes.
Provides
transportation briefings to incoming personnel at the check-in and assures
that transportation equipment is returned in good working order on check-out
by the outgoing personnel.
Ensures
that the mechanical conditions of all vehicles and daily maintenance of
the shuttle buses are performed.
Monitors
the periodic maintenance and repair of the vehicles to ensure the
reliability of the transportation service.
Ensures
that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS)
statistics of the mission vehicle fleet are processed in accordance with
the established procedures and guidelines.
Ensures
that files and documentation related to assigned duties are maintained,
and prepares reports for supervisors.
Actively
monitors monthly mileage and fuel consumption reports for UN-owned
vehicles and confirms the return of the individually assigned vehicles
upon departure of staff from the service.
Ensures
that databases to monitor the Mission personnel in possession of UN
driving permits are maintained.
Ensures
that driving test assessments are conducted for UN personnel.
Performs
any other related duties are required.

Qualifications,
Skills and Experience:

The
ideal candidate for the aforementioned United Nations MINUSCA Transport
Assistant job should hold a high school diploma or equivalent. Possession
of a Technical or vocational certificate in mechanical engineering,
transportation, logistics or other related fields is desirable.
Possess
a valid driver’s license is required.
Eight
or more years of progressively responsible experience in motor vehicle
transport operations or related area is required.
Past
experience in international operations in a post conflict environment is
desirable.

Languages: English and French are the working
languages of the United Nations Secretariat. For the position advertised,
fluency in oral and written English is required.

Personal
Competencies:

Professionalism:
Ability
to analyze the tactical elements of vehicular support to clients; Familiarity
with rules and regulations related to UN Owned Equipment (UNOE); Awareness of
the procedures related to Fleet Maintenance; Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter; Is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges; Remains
calm in stressful situations; Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.

Communication:
Speaks
and writes clearly and effectively; Listens to others, correctly interprets
messages from others and responds appropriately; Asks questions to clarify and
exhibits interest in having two-way communication; Tailors language, tone,
style and format to match the audience; Demonstrates openness in sharing
information and keeping people informed.

Planning
& Organizing: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; Adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; Uses time efficiently.

How
to Apply:

All
suitably qualified and interested candidates desiring to serve the United
Nations Multidimensional Integrated Stabilization Mission in the Central
African Republic (MINUSCA) as the Transport Assistant should express their
interest by visiting the UN recruitment website and clicking Apply Now.

Click Here

Deadline:
29th November, 2014