On behalf of UN
Women Rwanda, the United Nations Development Programme (UNDP – Rwanda) is
announcing the following vacancy:
I. Position
Information
Job Code Title: Operations Manager
Department: UN Women Rwanda
Reports to: UN Women Representative
Type of contract: Fixed-Term Appointment
Duration: one year renewable
Deadline: January 27, 2014
II.
Organizational Context
UN Women, grounded
in the vision of equality as enshrined in the Charter of the United Nations,
works for the elimination of discrimination against women and girls; the
empowerment of women; and the achievement of equality between women and men as
partners and beneficiaries of development, human rights, humanitarian action
and peace and security. Placing women’s rights at the center of all its
efforts.
Under the direct
supervision of the UN Women Representative, the Operations Manager serves as a
member of the senior management team, with oversight responsibilities for all
aspects of CO operations, this includes strategic financial and human resources
management, efficient procurement and logistical services, security management,
ICT and common
services consistent with UN Women rules and regulations. The Operations Manager
additionally serves as a key advisor to the UN Women Representative on matters
of organizational integrity with the aim of ensuring: (i) compliance with UN
Women policies and regulations; (ii) effective Systems to support programme
delivery and growth; (iii) accountability to organizational values and
principles; and (iv)an enabling workplace environment in which staff potential
is maximized.
The Operations
Manager leads and guides the CO Operations Team and fosters collaboration
within the team, with programme staff and with other UN Agencies and a
client-oriented approach. The Operations Manager works in close collaboration
with programme teams in the Office, providing close guidance to programme staff
who perform adjunct operations functions, ensuring that such staff are
knowledgeable of rules and procedures governing programme finances, donor
reporting, and personnel. She/he also works in collaboration with operations
staff in other UN Agencies, UN Women Regional Office and HQ staff and
Government officials to successfully deliver operations services.
III.
Functions / Key Results Expected
Summary of
Key Functions:
- Lead
and guide the Operations Team in the provision of results-oriented support
services - Ensure
oversight, quality assurance, and compliance with corporate guiding
principles, rules, policies, and strategies in the area of Operations - Manage
budgetary planning, monitoring and financial administration - Ensure
the provision of the full range HRM services (e.g. recruitment, contract
administration, staff development, etc.) to the Office. - Provide
efficient procurement and logistical services and supervision through the
Procurement team Information and communication management and supervision
of ICT team. - Common
Services organization and management, establishment of partnerships with
other UN Agencies - Focal
Point for security issues, and ensures security plans and related
infrastructure is in place
IV. Impact
of Results
The key results have
an impact on the overall effectiveness of the Country Programme implementation
and on the efficiency and effectiveness of the use of corporate resources,
human, financial and material and the safety of staff and assets of UN Women.
The key results also impact on the image of the organization and its ability to
deliver on its mandate.
V.
Competencies and Critical Success Factors
Core values:
- Integrity:
demonstrate consistency in upholding and promoting the values of UN Women
in actions and decisions, in line with the UN Code of Conduct. - Professionalism:
Demonstrate
professional competence and expert knowledge of the pertinent substantive
area of work. - Cultural
sensitivity and valuing diversity: Demonstrate an
appreciation of the multicultural nature of the organization and the
diversity of its staff. Demonstrate an international outlook, appreciating
difference in values and learning from cultural diversity.
Corporate
Competencies:
- Ethics
and Values: Demonstrate and safeguard ethics and
integrity - Organizational
Awareness: Demonstrate
corporate knowledge and sound judgment - Development
and Innovation: Take charge of self-development and take
initiative - Work
in teams: Demonstrate
ability to work in a multicultural, multi ethnic environment and to
maintain effective working relations with people of different national and
cultural backgrounds - Communicating
and Information Sharing: Facilitate and encourage open
communication and strive for effective communication - Self-management
and Emotional Intelligence: Stay composed and positive even
in difficult moments, handle tense situations with diplomacy and tact, and
have a consistent behavior towards others - Conflict
Management: Surface conflicts and address them
proactively acknowledging different feelings and views and directing
energy towards a mutuality acceptable solution - Continuous
Learning and Knowledge Sharing: Encourage learning and
sharing of knowledge - Appropriate
and Transparent Decision Making: Demonstrate informed
and transparent decision making
Functional
Competencies:
- Ability
to lead strategic planning, results-based management and reporting; - Ability
to lead formulation and monitoring of management projects; - Ability
to lead business processes re-engineering, implementation of new Systems
(business side), and affect staff behavioral/attitudinal change; - Ability
to build strong relationships with clients, focusing on impact and result
for the client and responding positively to feedback; - Model
and promote transparency, honesty and openness; - Lead
teams effectively, demonstrating emotional intelligence and good judgment.
Good mentoring as well as conflict resolution skills; - Demonstrate
understanding of client’s perspective; - Demonstrate
a respect for confidentiality when dealing with individual staff members
issues;
VI.
Recruitment Qualifications
Education:
Master’s degree or
equivalent in Business Administration, Public Administration, Finance,
Economies or related field.
Experience:
- Minimum
of 5 years of relevant experience at the national or international level
in managing staff and operational Systems. - Experience
in working in a computer environment using multiple office software
packages, experience in handling of web based management Systems and ERP
Systems, preferably PeopleSoft. - Experience
of accrual accounting, IPSAS or IFRS is highly desirable.
Language
Requirements:
Fluency in English
and working knowledge of French required.
Interested
candidates are invited to read the full job description and apply only online
via https://jobs.undp.org.
The required
documents include the candidate’s Personal History Form (P11) downloadable
fromhttp://sas.undp. org/documents/PI 1 Personal history form.docx
Deadline for
submission of applications: 27th
January 2014
Please note that
only shortlisted candidates will be contacted for substantive assessment and
interview.
Additional
information:
- UNDP is
committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and
persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence. - In the
context of Delivering as One (DAO), recommended candidates through a
competitive process, but not successful to get the position, may be put on
a candidate roster and be contacted by other UN Agencies in Rwanda for
similar vacancies.
• Applicants who
previously applied need not re-apply.
Deputy Country
Director/Operations
UNDP Rwanda