VACANCY NOTICE
NO. PER/VN/026/2014- Supply Assistant GS 5
NO. PER/VN/026/2014- Supply Assistant GS 5
PURPOSE
OF THE JOB
OF THE JOB
Under
the direct supervision of the Supply and Procurement Specialist, assists in the
supply and procurement of various services in support of the Country Programme
and related activities.
the direct supervision of the Supply and Procurement Specialist, assists in the
supply and procurement of various services in support of the Country Programme
and related activities.
KEY
AREAS OF RESPONSIBILITY
AREAS OF RESPONSIBILITY
****1.****Issue
requests for Quota
requests for Quota
tions (RFQ) for low value procurement of goods and
procurement of services. Based on the adjudication, issue Administrative LPOs
and conduct expedition of orders.
- Receive
and scrutinize Admin/Programme LPO invoices for payment, prepare payment
requests for all deliveries made against Admin. LPOs. - Receive,
screen, log and route correspondences, attach necessary background
information and maintain follow-up system.
****4.****Coordinate
meetings of the Tender Committee or Local Committee on Contracts, by arranging for
suitable dates and rooms, and by preparing and distributing files containing
the cases to be presented.
meetings of the Tender Committee or Local Committee on Contracts, by arranging for
suitable dates and rooms, and by preparing and distributing files containing
the cases to be presented.
****5.****Provide
administrative support to the Supply Section in the monitoring of the section’s
work plan, budget leave plan and travel plan.
administrative support to the Supply Section in the monitoring of the section’s
work plan, budget leave plan and travel plan.
****6.****Distribute,
follow up and collect signed Receipt of goods for local procurement of goods
and procurement of services and maintain their accurate filing.
follow up and collect signed Receipt of goods for local procurement of goods
and procurement of services and maintain their accurate filing.
****7.****Maintain
manual and automated procurement files and records; provide purchase information
to receiving and inventory staff; maintain procurement supply and vendor
reference library.
manual and automated procurement files and records; provide purchase information
to receiving and inventory staff; maintain procurement supply and vendor
reference library.
MINIMUM
QUALIFICATIONS AND EXPERIENCE
QUALIFICATIONS AND EXPERIENCE
- Completion
of secondary education, preferably supplemented by courses in purchasing
methods and/or accounting. Bachelor’s degree is an added advantage - Five
years of progressively responsible clerical or administrative work with
specialized experience in purchasing a variety of materials and services.
Experience with computer databases for the maintenance of procurement
records is desirable.Fluency in English/French with working knowledge of
the other required. Knowledge of the local working language (Kinyarwanda)
is desirable.
Qualified
individuals are requested to submit their cover letter, A detailed completed resume/CV,
Legalized photocopies of degrees, diplomas and certificates and P11 form (which
can be downloaded from: http://www.unicef.org/about/employ/files/P11.doc), to Human
Resources at: rwajobs@unicef.org
individuals are requested to submit their cover letter, A detailed completed resume/CV,
Legalized photocopies of degrees, diplomas and certificates and P11 form (which
can be downloaded from: http://www.unicef.org/about/employ/files/P11.doc), to Human
Resources at: rwajobs@unicef.org
by
December 31st, 2014, with subject: “VACANCY NOTICE NO. PER/VN/026/2014- Supply
Assistant GS 5 – Application.”
December 31st, 2014, with subject: “VACANCY NOTICE NO. PER/VN/026/2014- Supply
Assistant GS 5 – Application.”
You
may also submit to: Human Resources Specialist, UNICEF Rwanda, P.O. Box 381,
Kigali, Rwanda.
may also submit to: Human Resources Specialist, UNICEF Rwanda, P.O. Box 381,
Kigali, Rwanda.
Please
note that applications which do not meet the specified minimum requirements
or are received after the closing date will be rejected. Only short listed
candidates will be contacted. Women are particularly encouraged to apply.All
application materials will not be returned.
note that applications which do not meet the specified minimum requirements
or are received after the closing date will be rejected. Only short listed
candidates will be contacted. Women are particularly encouraged to apply.All
application materials will not be returned.
UNICEF
IS A SMOKE FREE ENVIRONMENT.
IS A SMOKE FREE ENVIRONMENT.
UNICEF
IS COMMITTED TO GENDER BALANCE AND DIVERSITY WITHOUT DISTINCTION AS TO RACE,
SEX OR RELIGION, AND WITHOUT DISCRIMINATION OF PERSONS WITH DISABILITIES. WELL
QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
IS COMMITTED TO GENDER BALANCE AND DIVERSITY WITHOUT DISTINCTION AS TO RACE,
SEX OR RELIGION, AND WITHOUT DISCRIMINATION OF PERSONS WITH DISABILITIES. WELL
QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
