TERMS
OF REFERENCE FOR THE CONSULTANCY SERVICES TO DEVELOP SUN ALLIANCE ORGANISATION
POLICIES AND MANUALS
OF REFERENCE FOR THE CONSULTANCY SERVICES TO DEVELOP SUN ALLIANCE ORGANISATION
POLICIES AND MANUALS
Scaling
Up Nutrition (SUN) Alliance is an umbrella of Civil Society Organizations
(CSOs) in Rwanda to promote sensitive and specific nutrition actions. In 2014,
79 Civil Society Organizations in the fight against malnutrition in Rwanda
endorsed the establishment of the Alliance, and was legally registered in June
2016. This late registration was caused by the SUN global model which required
not Civil Society Alliance’s across countries to register since they were
considered as simple movements to scale up nutrition but this contradicted the
national laws of Rwanda. Thus, with guidance from the Government, SUN Alliance
leadership took steps to legally register in accordance with the laws in
Rwanda.
Up Nutrition (SUN) Alliance is an umbrella of Civil Society Organizations
(CSOs) in Rwanda to promote sensitive and specific nutrition actions. In 2014,
79 Civil Society Organizations in the fight against malnutrition in Rwanda
endorsed the establishment of the Alliance, and was legally registered in June
2016. This late registration was caused by the SUN global model which required
not Civil Society Alliance’s across countries to register since they were
considered as simple movements to scale up nutrition but this contradicted the
national laws of Rwanda. Thus, with guidance from the Government, SUN Alliance
leadership took steps to legally register in accordance with the laws in
Rwanda.
The
primary purpose of the SUN Alliance is to strengthen the coordination between
nutrition actors, through tracking results and aligning strategies, programs
and resources of its members with country plans to eliminate all forms of
Malnutrition. SUN Alliance also believes that collaborating with partners to
implement programmes with shared nutrition goals, and collectively mobilize
resources to effectively scale up nutrition, with a core focus on empowering
women and children is an effective approach to addressing malnutrition.
primary purpose of the SUN Alliance is to strengthen the coordination between
nutrition actors, through tracking results and aligning strategies, programs
and resources of its members with country plans to eliminate all forms of
Malnutrition. SUN Alliance also believes that collaborating with partners to
implement programmes with shared nutrition goals, and collectively mobilize
resources to effectively scale up nutrition, with a core focus on empowering
women and children is an effective approach to addressing malnutrition.
Since
establishment, SUN Alliance has helped facilitate a rich and concerted
knowledge exchange among member CSOs using other SUN umbrellas in other
countries as a foundation for sharing and learning. Guided by this exchange,
more practical guidance and support is envisioned to be generated to help
inform the paths Civil Society Organizations they choose to take.
establishment, SUN Alliance has helped facilitate a rich and concerted
knowledge exchange among member CSOs using other SUN umbrellas in other
countries as a foundation for sharing and learning. Guided by this exchange,
more practical guidance and support is envisioned to be generated to help
inform the paths Civil Society Organizations they choose to take.
This
Alliance approach, since then has helped raise awareness about the vital
importance of nutrition as a universal move; one that is integral to achieving
the Sustainable Development Goals (SDGs) and to have a world without hunger and
malnutrition.
Alliance approach, since then has helped raise awareness about the vital
importance of nutrition as a universal move; one that is integral to achieving
the Sustainable Development Goals (SDGs) and to have a world without hunger and
malnutrition.
Objective
of the Assignment
of the Assignment
The
objective of this consultancy is to develop the consolidated manual containing
SUN Alliance financial, Human Resources, Travel, Procurement, Volunteer and interns’
policies and other administrative standard operating procedures.
objective of this consultancy is to develop the consolidated manual containing
SUN Alliance financial, Human Resources, Travel, Procurement, Volunteer and interns’
policies and other administrative standard operating procedures.
The
development of these regulatory frameworks will enable the Alliance to
safeguard its assets, secure the accuracy and reliability of its accounting
data and promote operational efficiency.
development of these regulatory frameworks will enable the Alliance to
safeguard its assets, secure the accuracy and reliability of its accounting
data and promote operational efficiency.
It
is the SUN Alliance’s policy to have in place adequate systems of internal
control which will promote a high level of compliance with the Alliance’s
policies and procedures; to have in place mechanisms to continuously mitigate
risks and put in place controls to reduce its impact on operations of the
Alliance; to continuously review the internal control systems to be able to
meet the challenges of growth and donor standards; to implement and maintain
this system of control to assist the Alliance carry out its activities in an
efficient and orderly manner; ensure adherence to management policies;
safeguard of the Alliance assets, and secure the accuracy and reliability of
its records.
is the SUN Alliance’s policy to have in place adequate systems of internal
control which will promote a high level of compliance with the Alliance’s
policies and procedures; to have in place mechanisms to continuously mitigate
risks and put in place controls to reduce its impact on operations of the
Alliance; to continuously review the internal control systems to be able to
meet the challenges of growth and donor standards; to implement and maintain
this system of control to assist the Alliance carry out its activities in an
efficient and orderly manner; ensure adherence to management policies;
safeguard of the Alliance assets, and secure the accuracy and reliability of
its records.
Scope
of the Assignment
of the Assignment
The
Alliance seeks to engage the services of a consulting firm or individual to
develop a document on SUN Alliance policies and procedures as per the terms of
reference. The development will focus on, but not limited to the following
contents:
Alliance seeks to engage the services of a consulting firm or individual to
develop a document on SUN Alliance policies and procedures as per the terms of
reference. The development will focus on, but not limited to the following
contents:
- Internal
controls and Finance and Accounting procedures, - Human
Resources management, including volunteer and intern policies, - Standard
Operating Procedures (SOPs), including travel, fleet management and
procurement guidelines - Administrative
Instructions (AIs) etc.
The
manuals, SOPs and AIs will incorporate the following interalia:
manuals, SOPs and AIs will incorporate the following interalia:
Regular
Fixed assets and Inventory, Assets/inventory, Employee Benefits, Cash
Management, Petty Cash, Payables and receivables management, Prepayments and
accruals management, management of donations (Both cash and in kind), accounting
for Intangible Assets, Disbursement and payment processes, Revenue Management,
Travel, Preparation of Budgets and chart of accounts among others. The key
deliverable in this consultancy is the development of the comprehensive and
all-encompassing manuals incorporating all the elements above.
Fixed assets and Inventory, Assets/inventory, Employee Benefits, Cash
Management, Petty Cash, Payables and receivables management, Prepayments and
accruals management, management of donations (Both cash and in kind), accounting
for Intangible Assets, Disbursement and payment processes, Revenue Management,
Travel, Preparation of Budgets and chart of accounts among others. The key
deliverable in this consultancy is the development of the comprehensive and
all-encompassing manuals incorporating all the elements above.
The
Alliance now invites eligible consultant/ consulting firms to indicate their
interest in providing the Services. Interested Consultant/firm should provide
information demonstrating that they have the required qualifications and
relevant experience to perform the Services. The shortlisting criteria are:
Alliance now invites eligible consultant/ consulting firms to indicate their
interest in providing the Services. Interested Consultant/firm should provide
information demonstrating that they have the required qualifications and
relevant experience to perform the Services. The shortlisting criteria are:
- Core
business of the firm/individual experience in business - Qualifications
and Specific experience in the field of the assignment - Technical
and managerial organization of the firm/individual - Registration
certificate for the firms
Indicators
to evaluate the consultant’s performance indicators are:
to evaluate the consultant’s performance indicators are:
- The
quality and timely delivery of all required tasks as provided for in this
term of reference. - The
submission of a document with all contents in the scope of work as
highlighted in this term of reference - Presentation
of such a document to the Board of Directors and SUN Alliance staff
Consulting
firms are kindly requested to send their financial proposal required to undertake
the assignment together with their expression of interest based on the Terms of
Reference (TORs) available on the Alliance website: www.sunalliancerwanda.org
firms are kindly requested to send their financial proposal required to undertake
the assignment together with their expression of interest based on the Terms of
Reference (TORs) available on the Alliance website: www.sunalliancerwanda.org
Consultants/consulting
firm should submit their Technical proposal clearly marked “Technical
Proposal” and financial proposal clearly marked “Financial Proposal”
in separate sealed envelopes.
firm should submit their Technical proposal clearly marked “Technical
Proposal” and financial proposal clearly marked “Financial Proposal”
in separate sealed envelopes.
The
sealed envelopes containing the Technical and Financial Proposals shall be
placed into one outer envelope and sealed (Three copies). The outer envelope
shall bear the submission address, reference number, the name of the
assignment, Consultant’s name and the address.
sealed envelopes containing the Technical and Financial Proposals shall be
placed into one outer envelope and sealed (Three copies). The outer envelope
shall bear the submission address, reference number, the name of the
assignment, Consultant’s name and the address.
Consultant/consulting
firm will be selected in accordance with the terms of reference set forth
herein including technical, financial and experience in similar work in the
past.
firm will be selected in accordance with the terms of reference set forth
herein including technical, financial and experience in similar work in the
past.
The
consultants/ consulting firm should confirm that their EOI and Financial
proposal is valid for sixty (60) calendar days from the date of EOI opening
date.
consultants/ consulting firm should confirm that their EOI and Financial
proposal is valid for sixty (60) calendar days from the date of EOI opening
date.
Contract
and Duration: 15
working days. The successful candidate should be able to take up her/his duties
as soon as the contractual documentation has been finalized.
and Duration: 15
working days. The successful candidate should be able to take up her/his duties
as soon as the contractual documentation has been finalized.
Duty
Station: SUN
Alliance Rwanda main Office, located at Plot 99, KG 543 street, pink buildings
occupied by Society for Family Health (SFH) Rwanda next to King Faisal
Hospital.
Station: SUN
Alliance Rwanda main Office, located at Plot 99, KG 543 street, pink buildings
occupied by Society for Family Health (SFH) Rwanda next to King Faisal
Hospital.
Expressions
of interest must be delivered in three hard copies by October 6, 2017, 10:00
am, Kigali Time. The EOI shall be open on the same date at 14:00hours at
the addresses below.
of interest must be delivered in three hard copies by October 6, 2017, 10:00
am, Kigali Time. The EOI shall be open on the same date at 14:00hours at
the addresses below.
Further
information can be obtained at the address below during office hours
8:00-12:30hrs and 14:0017:00 hours.
information can be obtained at the address below during office hours
8:00-12:30hrs and 14:0017:00 hours.
Address:
Scaling
Up Nutrition (SUN) Alliance Rwanda
Up Nutrition (SUN) Alliance Rwanda
Attn:
Chairman, Board of Directors
Chairman, Board of Directors
Pink
Building, next to King Faisal Hospital-also occupied by SFH Rwanda
Building, next to King Faisal Hospital-also occupied by SFH Rwanda
Plot
99, KG 543 Kacyiru
99, KG 543 Kacyiru
Kigali
Gasabo
Gasabo
E-mail: info@sunalliancerwanda.org
Confidentiality
SUN
Alliance Rwanda holds exclusively the intellectual property of all the
materials that will be developed in line with this consultancy assignment. All
data and information received from SUN Alliance Rwanda for the purpose of this
assignment are to be treated confidentially and are only to be used in
connection with the execution of these Terms of Reference. All intellectual
property rights arising from the execution of these Terms of Reference are
assigned to SUN Alliance Rwanda. The contents of written materials obtained and
used in this assignment must not be disclosed to any third parties without the
expressed advance written authorization of the concerned legal person. The
Consultant must not use the results of the work for any other purpose rather
than submitting them to SUN Alliance Rwanda.
Alliance Rwanda holds exclusively the intellectual property of all the
materials that will be developed in line with this consultancy assignment. All
data and information received from SUN Alliance Rwanda for the purpose of this
assignment are to be treated confidentially and are only to be used in
connection with the execution of these Terms of Reference. All intellectual
property rights arising from the execution of these Terms of Reference are
assigned to SUN Alliance Rwanda. The contents of written materials obtained and
used in this assignment must not be disclosed to any third parties without the
expressed advance written authorization of the concerned legal person. The
Consultant must not use the results of the work for any other purpose rather
than submitting them to SUN Alliance Rwanda.
