Bilingual Administrative Assistant
The Canada Media Fund (CMF) fosters,
develops, finances and promotes the production of Canadian content and
applications for all audiovisual media platforms. The CMF guides Canadian content
towards a competitive global environment by fostering industry innovation,
rewarding success, enabling a diversity of voice and promoting access to
content through public and private sector partnerships. Please visit
www.cmf-fmc.ca.
develops, finances and promotes the production of Canadian content and
applications for all audiovisual media platforms. The CMF guides Canadian content
towards a competitive global environment by fostering industry innovation,
rewarding success, enabling a diversity of voice and promoting access to
content through public and private sector partnerships. Please visit
www.cmf-fmc.ca.
www.cmf-fmc.ca
The CMF is seekin
g a Bilingual
Administrative Assistant to join its Montreal office.
Reporting to the Vice President of
Industry and Public Affairs, the Administrative Assistant provides clerical
support to the Montreal office staff and performs a variety of office
coordination duties. The successful candidate will also be responsible for
greeting visitors as well as answering calls and distributing mail. They will
provide professional and efficient support in performing various tasks while
following workplace confidentiality guidelines and exercising discretion.
Industry and Public Affairs, the Administrative Assistant provides clerical
support to the Montreal office staff and performs a variety of office
coordination duties. The successful candidate will also be responsible for
greeting visitors as well as answering calls and distributing mail. They will
provide professional and efficient support in performing various tasks while
following workplace confidentiality guidelines and exercising discretion.
Principal duties and
responsibilities:
responsibilities:
- Provide
an excellent level of service to both internal and external clients. - Provide
administrative support to Montreal and Toronto office staff as required. - Manage
agendas for the Vice President and all Montreal Directors. - Make
travel arrangements for the Montreal office staff. - Manage
the logistics involved in planning business meetings and events organized
by the CMF. - Negotiate
terms with suppliers (hotels, caterers and conference rooms) to stay
within budget guidelines. - Manage
contact lists and the office’s shared calendar. - Prepare
expense reports for the Montreal office management team. - Maintain
office supply inventory. - Provide
support where needed and perform any other duties as required.
The ideal candidate will possess the
following skills, experience, and qualifications:
following skills, experience, and qualifications:
- 3
years’ experience in a similar position. - Ability
to manage and prioritize multiple projects with tight deadlines in a
fast-paced environment. - Ability
to exercise good judgement and discretion. - Strong
time-management and organizational skills with attention to detail. - Excellent
writing skills (flawless spelling and grammar). - Excellent
interpersonal skills with the ability to promote strong working
relationships with colleagues, clients and vendors. - High
degree of critical thinking skills and initiative to anticipate and
respond to the needs of senior managers. - Ability
to work both independently and collaboratively. - Previous
experience in television, film or digital media production an asset. - Knowledge
of general office practices and procedures. - Advanced
knowledge of Microsoft Office Suite (Word, Excel and PowerPoint). - Bilingualism
(English and French, both written and spoken) is required.
To apply for this exciting
opportunity, please forward your resume and cover letter in both French and
English to our human resources department at hr@cmf-fmc.ca by October 24, 2014.
opportunity, please forward your resume and cover letter in both French and
English to our human resources department at hr@cmf-fmc.ca by October 24, 2014.
The CMF thanks all applicants for
their interest in this position. Please note that only selected candidates will
be contacted.
their interest in this position. Please note that only selected candidates will
be contacted.
