The American Refugee Committee Secretary Job Vacancy in Rwanda

DUTIES/RESPONSIBILITIES:
• Serves as a liaison between executives, managers and visitors as
required.
• Drafts correspondence, edits documents, takes and transcribes minutes of
meetings, and performs other administrative duties as requested.
• Takes independent action on handling requests; determines the appropriate
course of action, intervenes when necessary, and acts as a liaison between
departments and teams.
• Coordinates data from a variety of sources for inclusion in technical reports
and presentations; performs independent research and prepares information for
special projects as assigned.
• Responsible for developing and maintaining both electronic and manual filing
systems.
• Retrieves information and correspondence on a daily basis to ensure immediate
access to file data for execution of executive’s duties.
• Communicates with both internal and external customers in person, via
telephone and e-mail. Routes and/or answers routine correspondence not
requiring the management’s attention to ensure timely and accurate response.
Maintain a tracking system for all communications.
• Schedules appointments and coordinates arrangements for meetings, conferences
and trips making sure the management meet their commitments. Assembles
necessary background material for meetings. Maintains personal calendar for the
executive.
• Coordinates the reception desk activities to insure good customer services, a
smart and professional office space and proper use of office equipment.
• Receive all in coming visitors to ARC office and give orientation to them or
give them appropriate information.
• Assist in clerical and administrative work to fill gaps when required.
• Participate with other colleagues in finding ways to make ARC administrative
work more cost effective.
• Any other secretary tasks as maybe required by the management.

Qualifications: