TERMS OF REFERENCE AND JOB DESCRIPTION FOR POSITIONS IN PRIMATURE

NO	POSITION	DUTIES &RESPONSIBILITIES	JOB REQUIREMENTS
1.	Senior Advisor	· Serve as strategic advisor on matters relating to the activities of the Office of the Prime Minister · Attend the audiences of the Prime Minister; · Manage and file private and confidential documents of the Prime Minister; · Read and verify the form and substance of documents submitted to the Prime Minister ; · Review speeches and messages to be delivered by the Prime Minister; Provide media and communications advice to the Office of the Prime Minister; Any other duties assigned to him by the Rt.Hon. Prime Minister
2.	Archive and documentation	· Ensures the existence of modern books, journals, magazines and other news papers in the archive; · Ensures modern methods of archive keeping using proper coding; · Keeps a modern electronic and manual documentation for the office of the Prime Minister ; · Co-ordinates the activities of projecting binding and other audio-visual messages; · Keeps custody of the equipment used for such duties; · Organises the archives of the office of the Prime Minister, · Takes care of the archive of the office of the Prime Minister, · Takes care of machines and information system equipments in the Directorate, · Biding all necessary documents from all Departments; · Ensures the proper keeping of documents both electronic and manual · Keeps track of books and other documents to ensure their security	A1 in librarianship and a working experience of at least 2 years in similar position.
3.	Public Education and information	· Attends all public relations activities; · Receives visitors and arranges for their accommodation and transport where necessary; · Receives enquiries from the public and channels them to the right office; · Participates in organising and arranging special functions; · Collects information for preparing and printing folders, cards · Organize and/or participate in press seminars and conferences involving the Office of the Prime Minister while ensuring their mediatization: Organize radio and televised broadcasts to inform the public on these demonstrations results · Write articles for newspapers on progress of the Office of Prime Write speeches, messages and press releases for authorities Organize interviews Cover audiences and Prime Minister’s press conferences Report to DG Communication and outreach.	A0 in the following: Public Administration, Communication, Literature or Social Sciences; 2 years of working experience, mastery of computer skills and working knowledge of both French and English.
4.	DG Communication and outreach	· Design and implement annual communication program to inform the public and partners on achievements and activities realized by the Office of the Prime Minister: Develop annual media plan and consider it in the budget; Maintain relationships to different public and private media; Collect complaints from internal service on information for the public; Design messages corresponding according to concerned targets; Carry out these messages dissemination via the best suitable media; Design methods and tools for operation Prepare and launch survey questionnaires Give opinions and recommendations to improve image and quality of institution services. Cover audiences and Prime Minister’s press conferences · Inform authorities on quality of the Office of Prime Minister image according to public and partners point of view: Make critical analysis of publications in national or international media concerning the institution and produce synthetic technical notes to authorities; Write and send to the authorities the monthly activity report	Masters in Communication, Public Relations, Journalism, Marketing; Or other relevant field with 3 years working experience in a similar position, mastery of computer skills and working knowledge of both French and English.
5.	Internal Auditor	– Carry out audits in the office of the Prime Minister, that is to say, evaluate the controls over revenues, expenditures and liabilities designed to optimise the efficient use of resources; – Assessing whether current controls are adequate to manage identified risks and effectiveness of risk management practices; – Audit of programs and functions to help improve efficiency; – Carry out compliance audits to exam adherence to any policy, contractual, regulatory and legislative; – Provide advisory services and solutions to financial control issues; – Review the response of management to audit recommendations.	A0 Public Finance, Accounting, with Accounting Professional Skills ; Or other relevant field with atleast 3 years working experience
6.	Accountant	Keeping budget accounts in the PM’s Office; Updating bank accounts; Charging budget expenditure and filing related items; Reconciling bank operations at end of month and drawing balance sheets; Monitoring day-to-day cash flow and filing justifying items; Reporting written items given by cashier in cash accounts; Forwarding monthly accounts’ report to Ministry holding finance in its remit together with justifying items; Keeping management accounts; Keeping special accounts (yearly registry of assets in the PM’s Office and their ammortization rates).	A0 in Accounting, Public Finance, Management specialising in Accounting with level II Professional Qualification recognized by IFAC (ACCA, CPA)
7.	Planning M& E	· Prepare sector policies, strategies and plans : – Collect the data and evidence for elaboration of sector policies , strategies and plans – Prepare the terms of reference of new projects – Establish the performance indicators of the sector programs and activities – Ensure that the strategic plans are results-oriented – Consolidate the plan of actions of units and agencies under the Ministry – Develop sector investment plans – Develop and strengthen a relationship with stakeholders and organize meetings for annual review and reviews at the end of programs – Coordinate the budget preparation – Consolidate the budget from different units – Ensure the linkage between the plans and the budgets – Prepare the MTEFs · Monitor and evaluate the performance of office of the Prime Minister: – Consolidate the annual rapports on budget execution and performance reports	Master or Equivalent in management, Economics, or A0 in management, Economics or other relevant field, with 2 year working experience
8.	Special security Advisor	Advises the PM in all matters related to the National Security and defence	Master or Equivalent in Pol. Science, Public Administration, international relations, law,or Arts with 3 years working experience or Ao in Pol. Science, Public Administration, international relationswith 5 years working experience or 2 years in senior position.
9.	Executive Assistant to Dir.Cab	· To prepare the Dir.Cab’s agenda · To prepare appointment schedule · To arrange for appointments · To read and verify the form and substance of documents submitted to the Dir.Cab · To forward documents submitted by the Dir.Cab to their respective destinations To prepare and manage correspondences · To record, dispatch and assort office mail · To manage the filing of documents · To ensure telephone communication within the office · To make logistical preparations for all meetings of Dir.cab	A0 in Public Administration, Management, Secretarial Studies; Or other relevant field with 2 year working experience
10.	Director of Central Secretariat	· Drafts and revises letters for the Director of Cabinet; · Receives, records and files the correspondence of PM Services; · Manages office stationery and supplies of the Secretariat; · Distributes documents to services concerned; · Supervises Central Secretariat staff; · And any other assignment from the supervisor;	A0 in Secretary ship or Public Administration, ,Management, or equivalent; at least five years of experience in senior management posts; mastery of office management and computer skills; good drafting skills.
11.	Internal Cooperation	· Analyse all foreign affairs documents · Link the Office of the Prime Minister to MINAFET · Participates in planning and coordination of events; · Receives and takes care of invited guests; · Analyse all foreign affairs documents · Other duties as assigned. ·	A0 in Social Sciences, Political Science, International Relations, Law or Public Administration; proven experience in protocol work.
12.	Budget Officer	– Commitment in Smart IFM system – Searching Payment Order numbers for customers as proof of payment; – Participate in the budget preparation; – Drafting the cash flow plan; – Performing any other assigned duties by his/her superior. – Report to the Director of finance and budget	A0 in Accounting, Public Finance, Management and at least 2 years of experience.
13.	Policy Analyst – Economics Cluster	Provide quality policy advise to the Prime Minister on Economic matters; Engage with government institutions and together consistently assess impact of economic policies and challenges faced in the country; Assist with occasional strategic audits in ministries, agencies and local governments; Identify and disseminate strategic perspectives on emerging economic issues facing the government and country; Provide support to strategic planning units in Ministries, agencies, and Local governments in developing their line of strategic thinking, including helping them to build their line strategic capabilities; Work closely with research institutions in the country to support evidence – and research – based economic policy making in Rwanda; Work closely with Rwanda’s development partner’s in line with the President’s priorities; Devise methods and procedures for obtaining required data; Assessing the economic impact of the national events on Rwanda; · Evaluating past and present economic issues and trends.	Masters in Economic sciences and working experience of 5 years
14.	Joint Delivery Committee Officer	· To remind JDC agenda, actions to be implemented, to be assured that the information has reached relevant partners. · To make sure that previous JDC actions are implemented correctly; · To make a proposal of next JDC agenda · To interrelate with JDC partners · To keep JDC records · To provide necessary working documents · To elaborate an attendance list of JDC meeting participants and prepare the minutes of the JDC meetings · To organize meeting of JDC presentation preparation · To design template that guides Ministries and Delivery Agencies (MDAs) to harmonize their presentations · To analyze how presentation are relevant and provide comments for their improvement	Master’s Degree or A0 in Economics, Public Administration; Management; Social Sciences with experience at least 2 years in position of coordination, planning or M&E.

REPUBLIC OF RWANDA

Office of the Prime Minister

P.O.BOX 1334, KIGALI

JOB ANNOUNCEMENT

The Office of the Prime Minister would like to invite qualified candidates to apply for the following positions:

Job Title	Qualifications required	Responsibilities/Attributions	Requirements
Budget Officer 1 Position	A0 in Accounting, Public Finance or Management and at least 2 years of working experience in the related field.	1. Budget preparation and monitoring of its execution. 2. Commitment in Smart IFM system 3. Searching Payment Order numbers for customers as proof of payment; 4. Participate in the budget preparation; 5. Drafting the cash flow plan; 6. Performing any other assigned duties by his/her superior. 7. Report to the Director of finance and budget	· Have good knowledge of Excel and SMART IFMS; Possess teamwork spirit; Good customer care skills; Ready to work under close; supervision Possess good analytical skills; Should be fluent in English, knowledge of French is an added advantage. Ready to work for long hours.
Human Resources Officer (1 Position )	1. Possess a Degree in Human Resources, Bachelors of Business Administration, or Management 2. Good knowledge of MS Excel, Word and Access; 3. At least two (2) years working experience in this field;	Prepare all staff declaration on a monthly and quarterly basis such as CSR, TPR, RAMA and SFAR. Manage, organize all staff leaves; Drafting and issuing of staff testimonials; Making a follow up of issues or pending documents in MIFOTRA, MINECOFIN, BNR or any other institution; Photocopying and proper filling of HR documents; Managing staff requests; Carry out any other assignment in line with the HR Unit; 8. Report to the Director of Human Resources;	· Have initiative and innovative skills Possess teamwork spirit Good customer care skills Ready to work under close supervision Possess good analytical skills; Oral and written communication skills;
Administrative Assistant to the Minister (1 position)	1. A0 in Administration, Management, Advanced Secretarial;	1. To provide personal administrative support to the Minister through conducting and organizing administrative duties and activities including receiving and handling information and visitors of the Minister ‘s Office 2. To prepare and manage correspondence, reports and documents including receiving, registering and filing documents and sending correspondence of the Ministry 3. To implement and maintain Office systems 4. To maintain schedules and calendars for the Minister 5. To set up work procedures for the Minister ‘s Office 6. To coordinate and ensure the smooth running of the Minister ‘s Office 7. To record, handle and classify the confidential files of the Minister 8. To follow up and ensure timely and confidential dissemination of all documents destined for discussion during management meeting. 9. To distribute invitations and minutes of the Minister ‘s meeting 10. To perform any other duties assigned by his/her superior.	· Knowledge and experience of relevant software applications such as spreadsheets, word processing and database management; · Knowledge of Administrative and clerical procedures; · Knowledge of the three Rwanda official languages, while proficiency in English language skills is obligatory; · Proven experience of producing correspondence and documents, should have speed in typing; · Proven experience in information and communication as well as good customer care skills. · Ready to work for long hours.

The interested Candidates are invited to fill in an Application Form found on our website: www.primature.gov.rw or pick up a hard copy of this form at our reception and accompany it with a non certified copy of his/her degree(s), a copy of the Identity Card, 1 Passport photograph and Service Testimonial from the previous employer. These documents should be submitted at the reception in the Office of the Prime Minister not later than …………at 5:00pm.