Save the Children,Logistics Manager Jobs in Rwanda

Closing date: 09 Nov 2015

Reporting to the
Director Program Operations the Logistics Manager in Kigali will coordinate and
provide effective logistics support to Save the Children’s programmes in
Rwanda, being responsible for the Supply Chain, Proper Management of assets and
stocks, ensuring a proper Procurement Management in compliance with SCI’s SOPs
and Policies.

KEY AREAS OF
ACCOUNTABILITY:

Build
the capacity and train logistics staff in all necessary logistics
procedures and systems including procurement, warehousing, fleet, communications,
transport, and security.
Coordinate
and supervise the use of back-up generators in offices and houses and
ensure compliance with maintenance schedules and Save the Children
policies and guidelines.
Ensure
logistics staff effectively plan and carry out assignments.
Regular
coordination meetings, planning, systems development and training, and
day-to-day follow-up of logistics functions

Logistics
Functions

Supply Chain:

· Identify clear,
effective and appropriate domestic supply chain to ensure the demanding needs
of programmes are met.

· Work with the
Logisitics Coordinator on the most efficient purchases which need to be done
inside Rwanda, ensuring that procurement is appropriate and cost effective,
based on budget, markets, infrastructure, the nature of Save the Children
programmes and the need for timely delivery.

Compliance:

· Ensure that the
minimum standards and logistics policies of Save the Children are implemented
and adhered to throughout the programme and procurement is carried out in line
with donor requirements and that any exceptions or waivers are addressed with
the Save the Children member liaison and appropriate approval channels.

· Work with the
Finance/Grants manager to reinforce the importance throughout the teams of
transparency and accountability in all aspects of logistics.

Fleet management

Coordinate
the deployment of Rwanda office fleet (vehicles, bus and motorcycles) and
ensure compliance with maintenance schedules and Save the Children’s
vehicle and driver policy and guidance.

· Implement fleet
management system

· Train drivers on
safety regulations

Assets and stocks

Ensure
proper management of all programme assets in line with Save the Children
and donors’ procedures and policies.
Ensure
efficient management of transport by road of all staff and visitors coming
to Rwanda.
Coordinate
supply chain planning (plan, source, procure, transport, store and
dispatch), ensuring necessary authorisations are secured where required.
Manage
supplies and ensure stock reception, storage and dispatch controls are in
place and effectively used, ensuring supplies are reaching end users in an
efficient, accountable and cost-effective manner

Procurement

Ensure
proper management of Save the Children insurance contracts (fleet, asset,
house, etc.)
Contribute
to new proposal budgeting on logistics aspects.
Ensure
that all procurement is done in an appropriate, timely and transparent
manner as per Save the Children’s policies and procedures and internal
audit requirements.

Management
and Capacity Building

· Manage and support
logistics staff including ensuring appropriate team structures, clear division
of responsibilities, clear objectives, management of performance and to brief
and support relevant staff as required.

· Identify learning
and training opportunities for project staff, including on the job training.

General

· Comply with Save
the Children policies and practice with respect to child protection, code of
conduct, health and safety, equal opportunities and other relevant policies and
procedures.

· Perform such other
responsibilities as agreed with your line management.

How to apply:

QUALIFICATIONS,
EXPERIENCE AND SKILLS

Essential

Relevant
degree or masters in logistics ,supply chain, procurementor related field
Logistics
management with international experience or a minimum of 5 years’
experience in the Logistics sector
Experience
of working in emergencies, preferably in the relevant region.
Experience
of procurement, warehousing, stock control and transport and distribution
of goods.
Vehicle
fleet management experience.
Experience
of using HF & VHF radio systems, satellite phones and communications
procedures in an emergency setting
High
awareness of security considerations, with the ability to develop plans
for security/evacuation procedures
Strong
administrative and organisational skills.
Good
interpersonal skills, the ability to communicate clearly and effectively
and build relationships at all levels, taking into account cultural and
language differences.
Resourcefulness
and the ability to prioritise and cope with large amounts of work under
pressure.
The
ability to work closely within a team and to improvise and work in an
atmosphere that can be stressful.