Rangwa
Contact Name: Recruitment
Job Title: Events &
Exhibitions Coordinator for Rangwa
Rangwa is an East African creative and cultural event management company that
has the mission to promote regional contemporary artists and artisans, nurture
creativity and cultural engagement and finally provide diverse entertaining
social events.
arts as well as innovative classes and workshops designed for audiences of all
ages and skill levels.
Because we love our regional culture and creativity and want them to shine
inside and outside our region, Rangwa also develops and delivers customized
strategies and wide range of communication services for artists and their
creations to access new market opportunities.
Job Description:
Under the general supervision of the Director of Events, the Events &
Exhibitions coordinator will ensure that all the activities are conducted for
Rangwa’s events to be successful and outstanding. He/she be in charge of the
preparation of Rangwa’s events as well as supervising their implementation. He/she
will manage relations with events partners, co-organizers and other
stakeholders, and ensure the well conduction of necessary administrative and
planning management tasks. The coordinator will also be in charge of welcoming
Rangwa’s events customers.
Duties:
• Complete administrative and logistics tasks related to the events
• Act as liaison between director of events and company partners. This consists
in arranging and scheduling meetings and conference, calls and informs
supervisor of matters to consider and sometimes representing the company in
those meetings. Responding adequately to routine and non-routine inquiries
using standard
formats. Establishing and maintaining confidential files and records.
• Prepare the necessary materials, proposals and authorization requests for the
events.
• Organize the venue and ensure that it is appropriately set up, with regard to
seating
and decoration.
• Ensure adequate staffing for events and schedules set-up, technical, stage
and other
crews accordingly; coordinate crews during events.
• Budget events and exhibitions and ensure the well conduction of all financial
aspects of the events; for example: ensuring that all payments are made on
time,
follow up with clients to arrange their payment, etc.
• Collect data and information that can be used to monitor and evaluate the
events
and produce high quality reports on events outcomes.
• Help with additional organizational tasks as needed, find solutions to any
problems
that arise concerning services or programs provided.
• Advise senior management on matters requiring their attention and implement
their decisions.
• Attend events to facilitate operations and responds to emergencies, problems,
etc.,
ensures all aspects of events are implemented and controlled according to
plans.
• Compile clients’ information collected during event; maintain mailing lists
for
distribution of events calendar or other pertinent information.
• Conduct communication and marketing activities to promote Rangwa’s events.
Profile:
• High school diploma is a minimum. Candidates with training or previous
experience in event management will be preferred
• Excellent verbal and written communication skills in French, English and
Kinyarwanda. Ability to prepare and edit complex documents.
• High level of computer skill proficiency, including but not limited to, Word,
PowerPoint and Excel.
• Familiar with Twitter, Facebook, Linked’In, Google +, YouTube and Blogging.
• Ability to work in a high performing team by maintaining workflow and keeping
apprised of matters relevant to executive objectives and business matters.
• Ability to anticipate needs, manage events calendar and ensure priorities are
met.
• Ability to address unplanned or short-notice issues requiring sound judgment
and
limited direction.
• Impeccable attention to details.
• Must have outstanding organizational skills and proven ability for
multitasking and
critical thinking.
• Ability to prioritize tasks.
• High levels of integrity and discretion in handling confidential information.
Job package:
The job package includes a professional phone, budget for transport, access to
various type of training.
How to apply:
Applicants should email their CV and cover letter by October 5th, 2012. Early
applications will be greatly appreciated. Students with flexible schedules are
strongly encouraged to apply.
Contact: recruitment@rangwaentertainment.com
