Job
description
Link to the
Mission:
The mission of the
Pulmonary Hypertension Association of Canada is to empower the Canadian
pulmonary hypertension commu
nity through awareness, advocacy, education,
research and patient support. We do this with and on behalf of Canadians
affected by pulmonary hypertension (PH), a rare disease affecting the arteries
of the lungs. We offer a variety of programs and services that serve the PH
community and help to increase the visibility of pulmonary hypertension. Our
Administrative Assistant is at the forefront of helping the organization
achieve its mission by helping with many in-office tasks that support our small
but dedicated team. The Administrative Assistant is the point of contact for
all requests for materials, membership inquiries, and processing of payments
and donations in a timely manner. The Administrative Assistant supports staff
and members within our community to raise awareness about pulmonary
hypertension and in their work towards a better life for those living with
pulmonary hypertension.
Qualifications:
- At
least 2 years of Administrative Assistant Experience - Strong
analytical, data management and organizational skills - A love
for and strong attention to detail - Proficiency
in the MS Office suite and general aptitude for technology. Familiarity
with office equipment. - Experience
with data entry (knowledge of database software recommended but not
required) - Some
experience with bookkeeping (particularly Sage 50 accounting software)
preferred - Experience
managing and tracking inventory - Strong
interpersonal skills and a proven ability to work independently and in a
team - Strong
written and oral communication skills - Non-profit
experience is preferred - Knowledge
of French (written and spoken) is an asset
Duties and
responsibilities:
- Administers
internal office procedures - Provides
general administrative support to the staff - Oversees
and manages PHA Canada’s donor database - Serves
PHA Canada by ensuring all data is entered in a timely and accurate
manner, and maintains accurate records for all constituents - Is
responsible for donor receipting and acknowledgement - Assists
the staff with any issues related to the database - Tracks
monthly expenditures and revenues and reconciles these with bank
statements - Maintains
inventory and is responsible for purchasing equipment, supplies,
merchandise and materials as needed - Processes
all orders for merchandise and materials - Processes
shipments and general mailings - Puts
materials together for various meetings and events - Takes
minutes at staff meetings - Is
charged with onsite registration and other administrative matters at PHA
Canada’s Conferences
Scope and
accountability:
This position is
currently a part time position of approximately 15-20 hours per week, plus
additional hours as necessary. Additional hours are incurred during periods
where large projects require completion and/or administrative ‘catch-up’ is
needed. The position reports directly to PHA Canada’s National Manager.
How
to apply
To apply,
email your resume a letter outlining your interest as well as a short (1 page
maximum) writing sample to:
Angie Knott
National Manager,
PHA Canada
aknott@phacanada.ca
