Preparedness and Response (P&R) ,Travel and Logistics Coordinator Jobs in Uganda

Preparedness and
Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT
2) program. P& R has a dual mandate to help countries design and implement
National Preparedness and Response Plans for public health events of unknown
etiology and to establish and strengthen National One Health Platforms. Our goal is to help address the
practical issues confronting national governments as they strive to cope with
the human, financial, and logistical constraints associated pandemic
threats. The P&R project provides
technical assistance and training services to build national and re
gional
capacity in a sustainable manner.

Purpose:

The Travel and
Logistics Coordinator will be responsible for managing the travel and logistics
functions for P&R employees, partners, and visitors. P&R is seeking an experienced
professional with ability to anticipate project needs, discern work priorities,
and meet deadlines with little supervision.
The Travel & Logistics Coordinator should be able to provide
effective event management with an attitude of customer service, and be able to
build relationships with internal and external customers.

responsibilities:

Travel Logistics

Manage logistics support for all P&R employees, partners,
and STTA.
Coordinates with project and partners staff for relevant
information and provides support as requested.
Book and confirm all air
tickets, hotel reservations, visa arrangements, and other travel
arrangements for project staff and official visitors.
Work with the traveler in requesting travel advances.
Review travel expenses reports for accuracy and allowability.
Work with the car rental vendors to
ensure timely and quality service provision at all times, and audit and
file daily vehicle logs.

Event Administration

Assists with preparing budgets and provide periodic progress
reports as required for each event project.
Keeps track of event finances including check requests,
invoicing, and reporting.
Coordinates appointments and visits, and scheduling of events
on the calendar.
Prepares and modifies event contracts as
requested.
Assist the team with scheduling appointments
and meetings.
Work with the team members in
organizing workshops, trainings, etc. and initiate and oversee the
necessary procurements in accordance with USAID rules and regulations.
Serve as liaison with partners/vendors on event-related
matters.
Coordinate preparation of meeting supplies and materials.
Assist with managing on-site production for events as
necessary.
May
assist with other procurement activities, as needed.