Preparedness and Response (P&R) ,Accountant jobs in Uganda

Background:

Preparedness and
Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT
2) program. P&R has a dual mandate to help countries design and implement
National Preparedness and Response Plans for public health events of unknown
etiology and to establish and strengthen National One Health Platforms. Our goal is to help address the
practical issues confronting national governments as they strive to cope with
the human, financial, and logistical constraints associated pandemic
threats. The P&R project provides
technical assistance and training services to build nationa
l and regional
capacity in a sustainable manner.

Purpose:

The Accountant will
report to the Finance & Administration Manger and will manage all financial
transactions related to the P&R Project. The Accountant will ensure that
the outlined financial policies and procedures are implemented and
followed. The position is responsible
for providing complete and accurate field reports to the US headquarters for all
field office financial activities. S/he will provide support in other finance
areas as necessary and will maintain a positive working relationship with the
DAI Home Office staff.

Objectives
and Duties:

RESPONSIBILITIES

Cash Management

·
Responsible
for the processing of all cash transactions and wire transfer payments.

·
Records
all financial transactions in Field Accounting System.

·
Responsible
for the transfer of cash from the bank to the office.

·
Responsible
for ensuring the security of all project funds.

·
Make
recommendations to the Finance and Administration Manager regarding
improvements to the cash safety and disbursement procedures.

·
Ensure
that project vendors are paid in time.

·
Work with
Finance and Administration Manager on VAT exemption tracking and
reimbursements.

·
Prepare
payment for taxes, rent, and other expenses.

·
While
processing daily transactions the Accountant should:

o Complete payment request with
all necessary information.

o Ensure that proper approval
signatures are obtained and that both parties: payer and receiver, verify the
cash amount of the transaction.

o Enter all transaction into the
accounting system, identify the proper account codes for each transaction. Check entries for accuracy.

o Reconcile Petty Cash on a
daily basis.

Salary
Calculation and Disbursal

Ensure that the employee
salary list is updated.
Ensure that salary is
disbursed to all employees on schedule.
On the last working day
of a month collect all employees’ timesheets, check coding and approval
signatories.
File all salary
information according to outlined filing procedures.
Keep all salary related
information strictly confidential.

Travel

Work with the Regional
Director to approve travel advance amounts based on P&R’s travel
advance policy.
Calculate and distribute
travel advances.
Within three days of
return of a traveler from the business trip, audit the Travel Voucher
according to travel voucher policy.

Reporting

·
Ensure
that all reporting requirements are met while implementing proper reporting
procedures and maintaining quality.

·
Prepare
field expense reports (FER) for review and approval of the Finance and Administration
Manager and submission to DAI home office.

·
Track
monthly expenditures for the office (administrative and programmatic) against
annual budget.

Qualifications:

EDUCATION

·
A
university degree in Accounting, Finance, Business Administration or relevant
field.

WORK EXPERIENCE

·
Five to
seven years of accounting or financial management experience.

·
Good
knowledge of Excel, Peachtree, Quickbooks a plus.

·
Budgeting,
financial management (tracking, reporting, and accounting), and procurement
experience.

·
Experience
with international accounting practices.