Job
Description
Description
Dimensions
of Role:
of Role:
Financial
measures or statistics relevant to post such as budget; list of direct and
indirect reports
measures or statistics relevant to post such as budget; list of direct and
indirect reports
- This
position has no direct reports
Typical
Responsibilities – Key End Results of Position:
Responsibilities – Key End Results of Position:
Grants
start up:
start up:
- Create
the sponsored program codes and create all grant budgets in SAP - Mapping
all grant budget lines with the relevant WBS - Track
changes in grant budgets to ensure consistency between program and grant
module in SAP - Contribute
to grants preparations; start up workshops, processes and agreements.
Grants
processes
processes
- Maintain
transparent detailed reporting systems to enable colleagues,
PlanManagement and external parties to understand the relevant budgets - Ensure
that all financial transactions and reporting procedures are compliant
with the specific financial requirements of the donors. - Provide
support to grants staff during grants implementation on financial follow
up and monitoring in line with FAD. - Maintain
grants files and archive financial reports in line with finance policies
and guidelines. - Review
and sign grants advances, requisition forms, payment requests on Country
Office level. - Prepare
and follow up on the grants partner settlements journal voucher and follow
up with finance team to ensure timely submission of partners required
reports and related documents. - Communicate
professionally and in a timely fashion with partners to ensure effective
grant management and sharing the financial information - Follow
up and update all grants financial systems and share information with
related staff. - Doing
regular monitoring to the grant currency and to track the currency
fluctuations - Confirm
salary allocations and general and management charges to each grant on a
monthly basis. Ensure both are in compliance with budget and grant
funding parameters. - Ensures
accuracy of the timesheet in the system reconciling with Plan charging
instruction and provides technical assistance to staff for preparing their
timesheet every month - Calculate
and record intercompany payables and receivables and prepare invoices
between CO / field offices /IH/RO and NOs as well.
Reporting
- Prepare
grants financial reports to ensure that management and donors receive the
needed data with the required quality standards in line with Plan policies
and guidelines. - Contribute
in the FFMR and Quarterly Reports, update the grant section only. - Coordinate
with the finance team at PUs for grant reporting in terms of
consolidation, reviewing and the final submission to GFM for final review. - Prepare
the monthly reconciliation SAP reports to ensure consistency between
program and grant module - Prepare
monthly report on cost recovery to ensure that support staff
salaries and operating costs are recorded properly and associated to the
relevant funding source - On
a monthly basis prepare program accounting spreadsheet for assigned
grants. Ensure all costs associated with grant are properly recorded and
all costs charged against the grant are appropriate and adjust as
necessary. - Contribute
in the annual budget preparation for Plan Rwanda and tracking the regular
updates on grant budget information
Grants
Partner Support
Partner Support
- Contribute
to the partner financial assessments in line with Plan policies and
guidelines. - Review
the partnership agreementsand ensure the compliance with the grant
requirements - Conduct
regular visits topartners to do the financial review and provide the
appropriate support - Contribute
in develop plans for building the capacity of all Plan Rwanda partners - Participate
in the training needs analysis and identify the relevant trainings needed
to strengthen the partners capacity in financial management
Dealing
with Problems:
with Problems:
Complexity
of problems handled & the degree of investigation, analysis, & creative
thinking required solving them
of problems handled & the degree of investigation, analysis, & creative
thinking required solving them
- Monitoring
budgets and grants
Communications
and Working Relationships:
and Working Relationships:
Working
contacts inside and outside the organization; include the purpose and level
(high, medium, low) of the contact
contacts inside and outside the organization; include the purpose and level
(high, medium, low) of the contact
- This
position works closely with Finance team - This
position works closely with Plan Rwanda management
Knowledge,
Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Minimum
Qualifications:
Qualifications:
- University
degree in Accounting or other related field. CPA, ACCA certifications is
an advantage.
Minimum
Experience:
Experience:
- Minimum
of 3 years’ experience in an Accounting role, preferably with NGO
experience
Job
Skills:
Skills:
- Analytical
abilities - Communication
abilities - Teamwork
abilities - Report
writing abilities - English
Language - Computer
skills
Physical
Environment and Demands:
Environment and Demands:
- Typical
office environment
Level
of Contact with Children:
of Contact with Children:
Low
level:
low level of interaction with children
level:
low level of interaction with children