Position Title: IMB
NCD Administrative Coordinator
NCD Administrative Coordinator
Reports to: NCD
Director (primary) Oncology Program Officer (secondary)
Director (primary) Oncology Program Officer (secondary)
Location: Butaro,
Rwanda PIH
Rwanda PIH
ORGANIZATIONAL
PROFILE
PROFILE
Partners In Health
(PIH), headquartered in Boston, MA, is an internationally recognized non-profit
organization whose mission is to provide a preferential option for the poor in
health care. Through its service delivery, training, advocacy and research, PIH
works globally to bring the benefits of modern medical science to those most in
need and to serve as an antidote to despair. PIH has major programs in Haiti,
Peru, Guatemala, Mexico, Russia, Rwanda, Lesotho, Malawi, Burundi, Kazakhstan,
the Dominican Republic, and Boston, working tirelessly to lessen the joint
burden of disease and poverty.
(PIH), headquartered in Boston, MA, is an internationally recognized non-profit
organization whose mission is to provide a preferential option for the poor in
health care. Through its service delivery, training, advocacy and research, PIH
works globally to bring the benefits of modern medical science to those most in
need and to serve as an antidote to despair. PIH has major programs in Haiti,
Peru, Guatemala, Mexico, Russia, Rwanda, Lesotho, Malawi, Burundi, Kazakhstan,
the Dominican Republic, and Boston, working tirelessly to lessen the joint
burden of disease and poverty.
This is an exciting
time for PIH. The organization is taking on immense challenges, while its
increasing visibility has brought the opportunity to influence even greater
changes on the global stage. Butaro Cancer Center of Excellence was inaugurated
in July 2012 as a national referral site for Oncology and Pathology services in
Rwanda, since then patient care and pathology testing demands have increased
and related administrative volume has also expanded. As the work continues to
expand, PIH seeks individuals committed to the mission and values of the
organization ( see PIH values ) to join the team.
time for PIH. The organization is taking on immense challenges, while its
increasing visibility has brought the opportunity to influence even greater
changes on the global stage. Butaro Cancer Center of Excellence was inaugurated
in July 2012 as a national referral site for Oncology and Pathology services in
Rwanda, since then patient care and pathology testing demands have increased
and related administrative volume has also expanded. As the work continues to
expand, PIH seeks individuals committed to the mission and values of the
organization ( see PIH values ) to join the team.
SUMMARY OF ROLE &
RESPONSIBILITIES
RESPONSIBILITIES
The Oncology
Administrative Coordinator is a position intended to provide higher level
administrative support to the IMB NCD/Oncology Program. The job comprises of
four primary areas: 1) ongoing administrative support to facilitate
NCD/Oncology clinical care and programmatic activities, 2) technical support
and mentoring of Butaro-based Oncology administrative assistant, 3) mentoring
and support of Butaro-based Cancer nurse coordinator and pathology lab
technicians in their programmatic duties, 4) facilitation of communication and
coordination between Butaro-based clinical, pathology and pharmacy team
members.
Administrative Coordinator is a position intended to provide higher level
administrative support to the IMB NCD/Oncology Program. The job comprises of
four primary areas: 1) ongoing administrative support to facilitate
NCD/Oncology clinical care and programmatic activities, 2) technical support
and mentoring of Butaro-based Oncology administrative assistant, 3) mentoring
and support of Butaro-based Cancer nurse coordinator and pathology lab
technicians in their programmatic duties, 4) facilitation of communication and
coordination between Butaro-based clinical, pathology and pharmacy team
members.
SPECIFIC RESPONSIBILITIES
Programmatic
administrative support
administrative support
Pathology:
- Disseminate
pathology reports to requesting clinicians, at PIH-supported facilities
and outside - Manage
pathology biopsy tracker* - Identify
and trouble shoot pathology reports that are delayed* - Arrange
transport of pathology specimen from Butaro to Boston (including DHL
courier processing) - Serve
as communication liaison between BWH Pathology lab, Butaro pathology lab
and IMB NCD Program - Compile
feedback on pathology forms documentation, specimen preparation and other
quality improvement considerations - Prepare
monthly reports on pathology lab progress and challenges* - Compile
pathology SOPs and maintain hard and soft copy filing - Maintain
stock of blank pathology forms - Facilitate
management of ipath system
Clinical: (supporting
IMB NCD Admin assistant to do the following)
IMB NCD Admin assistant to do the following)
- Identify
patients who are lost to follow up, work with Cancer nurse coordinator,
Head of NCD Clinic and NCD EMR program assistant to minimize loss to
follow up - Support
efforts for clinicians to use EMR tools for patient follow up and general
clinical care (including OpenMRS training, utilization of EMR reports)
Pharmacy and
Procurement:
Procurement:
- Working
with IMB and Butaro Pharmacy teams, conduct regular manual counts of stock
and identify medicines and consumables that are below threshold with a
view of minimizing stock outs - Working
with IMB Pharmacy team, support trainings and facilitate consistent use of
Pharm EMS at Butaro Pharmacy - Facilitate
process of medications and consumables requests from Butaro Pharmacy to
Cancer ward, Infusion center and NCD Clinic - Consistently
work with teams to identify challenges in clinical-, pathology- and
pharmacy-related workflow; highlight areas of quality improvement relevant
to the above to Oncology Program Officer; work, under the guidance of
Oncology Program Officer and NCD Director, to address these at Butaro.
Logistics and Event
planning
planning
- Follow
up/coordinate paper work and orientation of visitors, trainers and new
team members - Confirm
logistics for above and transport requests for Rwanda-based team members - Provide
additional hospitality support for high level Rwanda-based visitors
Mentoring and
capacity transfer:
capacity transfer:
- Support
and mentor NCD/Oncology administrative assistant in time management and
organizational skills - Support
and mentor Oncology cancer coordinator and pathology lab technicians in
their respective programmatic roles
Miscellaneous:
- Draft
and distribute minutes for all NCD/Oncology programmatic meetings held at
Butaro - Working
with Butaro logistics team, provide logistics and hosting support for
NCD/Oncology related visitors - Provide
other admin supports, as requested
POSITION REQUIREMENTS
& IDEAL ATTRIBUTES
& IDEAL ATTRIBUTES
- A
bachelor’s degree or higher - At
least 1 year work experience, preferably in administrative or management
role - Experience
in international healthcare and/or work in resource-poor settings is
preferred - Demonstrated
possession of excellent interpersonal, communication and organizational
skills; written and oral communication skills; and an understanding of
interactive skill building and mentoring - Demonstrated
ability to manage and prioritize a variety of complex tasks
simultaneously. - Ability
to work productively in highly collaborative settings while also able to
function independently. - Demonstrated
ability to interact professionally with culturally- and literacy- diverse
individuals. - Highly
computer literate; Experience with computer applications and
Internet-based research. - French
proficiency (written and spoken) preferred.
Understands and
upholds principles of health equity and social justice BENEFITS Full-time
position is eligible for a comprehensive benefits package, in addition to visa
fee support, clinical licensing support as applicable, and airtime for
communication fees as related to placement in Rwanda.
upholds principles of health equity and social justice BENEFITS Full-time
position is eligible for a comprehensive benefits package, in addition to visa
fee support, clinical licensing support as applicable, and airtime for
communication fees as related to placement in Rwanda.
How to Apply
Interested
candidates are required to follow the link below to apply
candidates are required to follow the link below to apply
