Position
Title: IMB NCD Administrative Coordinator
Title: IMB NCD Administrative Coordinator
Reports to:
NCD Director (primary)
NCD Director (primary)
Oncology
Program Officer (secondary)
Program Officer (secondary)
Location:
Butaro, Rwanda
Butaro, Rwanda
PIH
ORGANIZATIONAL PROFILE
ORGANIZATIONAL PROFILE
Partners In
Health (PIH), headquartered in Boston, MA, is an internationally recognized
non-profit organization whose mission is to provide a preferential option for
the poor in health care. Through its service delivery, training, advocacy and
research, PIH works globally to bring the benefits of modern medical science to
those most in need and to serve as an antidote to despair. PIH has major
programs in Haiti, Peru, Guatemala, Mexico, Russia, Rwanda, Lesotho, Malawi,
Burundi, Kazakhstan, the Dominican Republic, and Boston, working tirelessly to
lessen the joint burden of disease and poverty.
Health (PIH), headquartered in Boston, MA, is an internationally recognized
non-profit organization whose mission is to provide a preferential option for
the poor in health care. Through its service delivery, training, advocacy and
research, PIH works globally to bring the benefits of modern medical science to
those most in need and to serve as an antidote to despair. PIH has major
programs in Haiti, Peru, Guatemala, Mexico, Russia, Rwanda, Lesotho, Malawi,
Burundi, Kazakhstan, the Dominican Republic, and Boston, working tirelessly to
lessen the joint burden of disease and poverty.
This is an
exciting time for PIH. The organization is taking on immense challenges, while
its increasing visibility has brought the opportunity to influence even greater
changes on the global stage. Butaro Cancer Center of Excellence was inaugurated
in July 2012 as a national referral site for Oncology and Pathology services in
Rwanda, since then patient care and pathology testing demands have increased
and related administrative volume has also expanded. As the work continues to
expand, PIH seeks individuals committed to the mission and values of the
organization ( see PIH values ) to join the team.
exciting time for PIH. The organization is taking on immense challenges, while
its increasing visibility has brought the opportunity to influence even greater
changes on the global stage. Butaro Cancer Center of Excellence was inaugurated
in July 2012 as a national referral site for Oncology and Pathology services in
Rwanda, since then patient care and pathology testing demands have increased
and related administrative volume has also expanded. As the work continues to
expand, PIH seeks individuals committed to the mission and values of the
organization ( see PIH values ) to join the team.
SUMMARY OF
ROLE & RESPONSIBILITIES
ROLE & RESPONSIBILITIES
The Oncology
Administrative Coordinator is a position intended to provide higher level
administrative support to the IMB NCD/Oncology Program. The job comprises of
four primary areas: 1) ongoing administrative support to facilitate
NCD/Oncology clinical care and programmatic activities, 2) technical support
and mentoring of Butaro-based Oncology administrative assistant, 3) mentoring
and support of Butaro-based Cancer nurse coordinator and pathology lab
technicians in their programmatic duties, 4) facilitation of communication and
coordination between Butaro-based clinical, pathology and pharmacy team
members.
Administrative Coordinator is a position intended to provide higher level
administrative support to the IMB NCD/Oncology Program. The job comprises of
four primary areas: 1) ongoing administrative support to facilitate
NCD/Oncology clinical care and programmatic activities, 2) technical support
and mentoring of Butaro-based Oncology administrative assistant, 3) mentoring
and support of Butaro-based Cancer nurse coordinator and pathology lab
technicians in their programmatic duties, 4) facilitation of communication and
coordination between Butaro-based clinical, pathology and pharmacy team
members.
SPECIFIC
RESPONSIBILITIES
RESPONSIBILITIES
- Programmatic administrative support
- Pathology:
- Disseminate pathology reports to requesting
clinicians, at PIH-supported facilities and outside - Manage pathology biopsy tracker*
- Identify and trouble shoot pathology reports
that are delayed* - Arrange transport of pathology specimen from
Butaro to Boston (including DHL courier processing) - Serve as communication liaison between BWH
Pathology lab, Butaro pathology lab and IMB NCD Program - Compile feedback on pathology forms
documentation, specimen preparation and other quality improvement
considerations - Prepare monthly reports on pathology lab
progress and challenges* - Compile pathology SOPs and maintain hard and
soft copy filing - Maintain stock of blank pathology forms
- Facilitate management of ipath system
- Clinical: (supporting IMB NCD Admin assistant
to do the following) - Identify patients who are lost to follow up,
work with Cancer nurse coordinator, Head of NCD Clinic and NCD EMR program
assistant to minimize loss to follow up - Support efforts for clinicians to use EMR
tools for patient follow up and general clinical care (including OpenMRS
training, utilization of EMR reports) - Pharmacy and Procurement:
- Working with IMB and Butaro Pharmacy teams,
conduct regular manual counts of stock and identify medicines and
consumables that are below threshold with a view of minimizing stock outs - Working with IMB Pharmacy team, support
trainings and facilitate consistent use of Pharm EMS at Butaro Pharmacy - Facilitate process of medications and
consumables requests from Butaro Pharmacy to Cancer ward, Infusion center
and NCD Clinic - Consistently work with teams to identify
challenges in clinical-, pathology- and pharmacy-related workflow;
highlight areas of quality improvement relevant to the above to Oncology
Program Officer; work, under the guidance of Oncology Program Officer and
NCD Director, to address these at Butaro. - Logistics and Event planning
- Follow up/coordinate paper work and
orientation of visitors, trainers and new team members - Confirm logistics for above and transport
requests for Rwanda-based team members - Provide additional hospitality support for
high level Rwanda-based visitors - Mentoring and capacity transfer:
- Support and mentor NCD/Oncology administrative
assistant in time management and organizational skills - Support and mentor Oncology cancer coordinator
and pathology lab technicians in their respective programmatic roles - Miscellaneous:
- Draft and distribute minutes for all
NCD/Oncology programmatic meetings held at Butaro - Working with Butaro logistics team, provide
logistics and hosting support for NCD/Oncology related visitors - Provide other admin supports, as requested
POSITION
REQUIREMENTS & IDEAL ATTRIBUTES
REQUIREMENTS & IDEAL ATTRIBUTES
- A bachelor’s degree or higher
- At least 1 year work experience, preferably in
administrative or management role - Experience in international healthcare and/or
work in resource-poor settings is preferred - Demonstrated possession of excellent
interpersonal, communication and organizational skills; written and oral
communication skills; and an understanding of interactive skill building
and mentoring - Demonstrated ability to manage and prioritize
a variety of complex tasks simultaneously. - Ability to work productively in highly
collaborative settings while also able to function independently. - Demonstrated ability to interact
professionally with culturally- and literacy- diverse individuals. - Highly computer literate; Experience with
computer applications and Internet-based research. - French proficiency (written and spoken)
preferred. - Understands and upholds principles of health
equity and social justice
BENEFITS
Full-time
position is eligible for a comprehensive benefits package, in addition to visa
fee support, clinical licensing support as applicable, and airtime for
communication fees as related to placement in Rwanda.
position is eligible for a comprehensive benefits package, in addition to visa
fee support, clinical licensing support as applicable, and airtime for
communication fees as related to placement in Rwanda.
How to Apply
Interested candidates are required to follow the
link below to apply
link below to apply
