OpenConcept Consulting Inc. ,Office Manager/Bookkeeper Job Vacancy in Canada

and has great experience working with non-profits
organizations, government agencies and labour unions.

We are also a B-Corporation, which makes OpenConcept a great place to work!
• Keeps the company’s books.
• Assists, as requested, in the preparation of monthly income and
expense flash reports and full monthly financial report packages.
• Manages the relationship with the accountant in the preparation of
the company’s year-end reports and tax returns.
• Completes bank deposits, handles wire transfers and other banking
tasks, and completes monthly bank account reconciliations.
• Prepares and submits Government remittances on a timely basis.
• Manages Accounts Payables ensuring that payment deadlines are met.
• Completes monthly Accounts Payable reconciliation.
• Manages Accounts Receivable ensuring that invoicing and collections
are up-to-date.
• Administers payroll.
• Maintains confidential employee files and facilitates the company’s
extended benefits program.
• Participates in the ongoing refinement and day-to-day management of
the company’s perpetual inventory management system.
• Coordinates logistics for company team-building and other events.
• Manages office supply purchasing.
• Manages the company’s telephone systems.
• Maintains responsibility for the general maintenance and upkeep of
company facilities.
• Act as our Chief Security Officer in managing our government
security clearances.

BOOKKEEPING
• Maintains company accounts on an up-to-date basis, using the Sage 50
accounting system
• Processes customer invoices, using the FreshBooks invoicing system
• Completes company payroll preparation and filing, using the Ceridian
payroll system
• Manages Accounts Payable, in line with the company’s payables days
outstanding target
• Manages Accounts Receivable, in line with the company’s receivables
days outstanding target
• Completes new customer credit checks, provides credit guidance
working with management
• Produces financial statements in accordance with GAAP
• Ensures that all periodic statutory filings and payments are
completed including payroll withholding payments (CPP, EI), GST/HST,
Employer Health Tax, corporate taxes, etc.
• Coordinates year-end corporate tax filing and SR&ED claims with
outside service providers
• Prepares the company’s annual budget to meet financial goals,
including managing the cash flow and prepares cash flow forecasts in
accordance with policy
• Produces business activity reports, interim budgets, and forecasts
for discussion with management
• Produces profit/loss statements for individual projects

HUMAN RESOURCES
• Manages the company’s Employee Health and Wellness Plan
• Maintains company HR policies and employee and workplace guidelines
• Ensures company compliance with current employment occupational
health and safety, human rights, accessibility, and other standards
• Supports management in on-boarding and off-boarding of staff,
assisting with job description preparation, job postings, conducting
exit interviews, etc.
• Facilitates annual and probationary employee reviews by management
• Maintains all employee records in secure storage

GENERAL ADMINISTRATION
• Participates as a management team member
• Responsible for facilities maintenance and day-to-day company administration
• Maintains inventory of office and other supplies
• Liaises with landlord on facility-related matters
• Advises management on appropriate insurance coverages for the organization
• Administers all leases, business contracts, and other financial commitments
• Coordinates with the sales team in monitoring and fulfilling
customer contract terms and conditions

QUALIFICATIONS
• Certification by the Canadian Institute of Bookkeepers, completion
of a community college Bookkeeping Certificate program, or equivalent
experience or education
• Minimum 3-5 years of progressive experience in business bookkeeping
• Experience creating budgets and producing financial performance
analyses for management team
• Knowledge of generally accepted accounting principles, federal and
provincial legislation applicable to Canadian private corporations
• Experience in human resources and pay and benefits administration
with knowledge of provincial legislation on Employment Standards,
Occupational Health and Safety, and Human Rights
• Advanced spreadsheet skills
• Experience with Sage 50 or Simply Accounting preferred
• Experience with Ceridian payroll services an asset
• Familiarity with online applications for invoicing, document
creation, and work sharing
• Familiarity with open-source/free software an asset
• Experience with NGOs, social justice organizations, or government
agencies is an asset
• Experience working with remote teams an asset

PERSONAL ATTRIBUTES
• Highly organized and detail-oriented
• Proactive and solutions oriented
• Comfortable working in a fast-paced, open office workplace
• Comfortable working in a technical environment (no
programming/software development required)

A full-time employment position reporting to the President, to start
immediately. This position is located at the company offices in
Ottawa. There is no relocation allowance provided. Please provide a
PDF file with your resume.

Please send resume to:
careers@openconcept.ca
Subject line: Office Manager/Bookkeeper