OCIC Communications Coordinator Jobs in Canada

ar (pro-rated)
Interviews: Week of December 15, 2014
Beginning: January 2015

Background:

The Ontario Council for International Cooperation (OCIC) is an
expanding community of Ontario-based international development and
global education organizations and individual associate members
working globally for social justice.

Position Description

Reporting to the Executive Director, the Communications Coordinator
will work closely with OCIC staff and volunteers, members, key
stakeholders and funders in achieving the Councils’ collective goals,
outlined in our 2013-2018 Strategic Plan and Collaborating for
Development Effectiveness CIDA contribution agreement.

Program Activities:

From January 2015 – March 2016 communications program activities
include, but are not limited to:
• Maintaining and furthering OCIC’s website and social media presence
• Producing monthly e-Bulletins, weekly Opportunities postings, and
ongoing announcements and news releases for OCIC activities, programs
and reports
• Monitoring media for key sector related news
• Leading the development and launch of iAM e-Magazine
• Creating audio-podcasts of key content at Focus in Development
sessions and other events
• Coordinating the development of International Development Week (IDW)
communications materials
• Contracting and working with design consultants to develop
collateral materials for the Council or its specific initiatives

Scope of Work:

The Communications Coordinator is responsible for managing the
implementation, ensuring the evaluation, and reporting on the results
of each of the Council’s communications programs in the following
ways:

Implementation
• Ongoing maintenance of the OCIC website, including copywriting and
copyediting, ensuring timely approvals of Opportunities and event
postings, liaising with members and other website users regarding
communications services, and ensuring content is accessible to persons
with low vision
• Coordinating and disseminating monthly e-Bulletin and weekly
Opportunities postings
• Copy editing and disseminating OCIC and member announcements through
listserv, social media (Facebook, twitter), Event Brite and other
channels
• Managing subscriptions to OCIC listservs
• Providing leadership in developing and maintaining an overarching
communications strategy
• Coordinating the development of IDW communications materials for the
OCIC Global Changemaker Awards, and additional OCIC IDW events
• Overseeing development of an e-Bulletin / communications style-guide
• Supporting staff and key volunteers in establishing and maintaining
email accounts and communications items for OCIC events, as requested
• Ensuring OCIC brand guidelines are utilized in all communications streams
• Providing leadership in the development of the OCIC Annual Report
• Encouraging and facilitating broad-based and meaningful
participation of members and volunteers in communications activities
(eBulletin, website, iAM), as appropriate
• Maintaining a database of community and mainstream media contacts
• Ensuring gender equality and anti-oppression themes and results are
integrated into the Councils’ communications activities as outlined in
Collaborating for Development Effectiveness CIDA contribution
agreement and OCIC policies
• Managing and monitoring communications budget items with prudence
• Other duties, as assigned

Monitoring & Evaluation
• Ensuring processes are undertaken to assess the effectiveness of key
communications activities
• Synthesizing data, preparing qualitative, quantitative and financial
reporting items, and providing recommendations for adjustments to
programs to the Executive Director on a bi-monthly basis
• Documenting and reporting good practices and lessons learned to the
Executive Director and relevant Board Committees on a quarterly to
bi-annual basis

Reporting on Results
• Ensuring communications activities are completed according to the
descriptions, budget and timeline established in the Councils’ funding
agreements and annual work plan, approved by the Board of Directors,
and monitored by the Executive Director
• Capturing quantitative data on an ongoing basis, using event
registration software, participant lists, attendance sheets, social
media account analysis, and website analytics, which feed into a
master Event Tracking Sheet
• Capturing qualitative data through a combination of
activity-specific evaluation forms, surveys, and/or Committee
evaluation meetings and informal discussion
• Providing quarterly quantitative, qualitative and financial reports
for communications activities

Organizational Development / Support

The Communications Coordinator is also responsible for:
• Actively participating in staff meetings and providing input towards
the development of new policies to direct operational practice, as
required
• Providing administrative support to the Executive Director, Board of
Directors and its Committees, as requested
• Representing OCIC, the Executive Director, Board of Directors and
its Committees at events or external meetings, when requested
• Responding to general telephone and email inquiries
• Other duties, as assigned

Desired Experience, Skills and Qualifications:

The ideal candidate will have:
• Post-secondary education in communications, journalism or related
fields and/or the equivalent combination of education and experience
• A minimum three years communications experience
• Clear, engaging and effective written and oral communications skills
• Knowledge and usage of social media platforms
• Proven in-depth understanding of the best uses of print and broadcast media
• Demonstrated success executing and measuring successful media campaign
• Excellent presentation and facilitation skills
• Demonstrated experience with media positioning of complex and
controversial social issues
• Experience or proven interest in international cooperation,
humanitarian and/or public engagement work
• Knowledge of or experience working within the non-profit sector
• Experience with email marketing services, such as Industry Mailout, Mail
Chimp
• PC proficiency with MS Office. Knowledge of In Design, Photoshop is an asset.
• Demonstrated experience with program planning, development,
implementation, monitoring and evaluation
• Demonstrated ability to work independently with minimal supervision
to accomplish high-profile tasks and to meet multiple and concurrent
deadlines
• Demonstrated good judgment and discretion
• Detail oriented, with experience managing logistics
• Experience working with funders, such as the Department of Foreign
Affairs, Trade and Development (formerly CIDA)
• Understanding of Results Based Management (RBM) (desirable)

Application Details:

Qualified applicants are encouraged to submit a cover letter, resume,
writing sample and contact information for three references to:
info@ocic.on.ca
by no later than 12 noon, Thursday, December 4, 2014.

Interviews with short-listed candidates will be conducted the week of
December 15, 2014 and the position will begin in January 2015. While
we appreciate the interest of all applicants, we will communicate with
those short-listed for an interview.

As an equity seeking organization, OCIC encourages applications from
individuals that represent the full diversity of communities in
Canada, including complexities of intersecting identities such as
ability, age, class, gender, race and sexual orientation